Programme Coordinator NGO Careers – African Prisons Project (APP)


Organisation: African
Prisons Project (APP)

Duty Station: 
Kampala, Uganda

About US:

The African Prisons
Project (APP) is a community of people passionately committed to bringing
dignity, hope and justice to men, women and children in African prisons
ensuring equitable access to justice, health and education. Our 2020 strategy
focuses on developing changemakers amongst prison staff and inmates who use the
law to bring justice to the most vulnerable in society; to begin assembling
world-class law teachers, law makers and practitioners to aid the training and
development of our people; and to plan our expansion as we look to establish
ourselves as a social enterprise, offering legal education and legal services
in Africa and beyond.

Job Summary:   The Programme Coordinator will support the
Country Director in the programme management and strategy delivery of APP’s
thematic areas of Health, Education and Access to Justice providing leadership
and direction to the programme leads in the above areas.

Key Duties and Responsibilities: 

  • To manage all programme operations in
    Uganda, compliance and make appropriate improvements including line manage
    the Programme Coordinators in accordance to APP’s policies and procedures.
  • Contribute to the Line management of
    staff within the programme areas.
  • Generating new project ideas and
    fundraising for new programme areas
  • Quality control of programme activities
    including M&E implementation across all programmes.
  • Grants and financial planning,
    management and reporting in all programme areas working with programme
  • Contribute to SMT providing programme
    and risk management information as well as delivering on the programmes
    work plan and budget.

Program Operations:

  • Lead APP’s program design, proposal
    development and reporting for current and future projects ensuring the
    implementation of the programmatic strategies, technical quality assurance
    and best practices are recorded, captured and reported.
  • To ensure that programmes comply with
    donor and APP administrative and reporting requirements.
  • Work together closely with the UK office
    sharing program design, implementation and reporting functions are
    completed in accordance with deadlines and undertake report editing where
  • Assist in drawing up plans, proposals,
    and budgets for new projects and extensions of projects ensuring that they
    are informed by needs assessments prior to fundraising.
  • To assist CD in identifying new areas of
    need and potential areas for project development and donor funding in
  • Ensure regular communications are
    maintained between the field sites and Head Quarters in Kampala.
  • Travel to the project in country as per
    APP’s needs.
  • Ensure that upcountry programme
    operational procedures are complied with and updating of field level
    procedures as required.
  • Ensure that security for upcountry staff
    is ensured and field site security guidelines are reviewed at least
    quarterly as well as all security incidents are appropriately recorded and
    reported by project /programme managers.
  • Notify the country director of any
    increases outbreaks of insecurity, health disease or other significant
    event in the fields and advise on specific actions that should be taken
    including monitoring of changes to security which will affect programme
    and donor environment.
  • Lead in designing donor visits.
  • Support team members professionally and
    monitor and support stress management.

Line management

  • Provide advice and assistance to
    Programme Managers regarding their budgets on project spending and
    budgeting where necessary
  • Maintain good team communication,
    engender good team dynamics and take remedial action when problems occur
  • Carry out appraisals according to APP’s
    Human Resource procedures for programme staff
  • In liaison with CD, ensure all new team
    members are adequately briefed on arrival in the field, and departing team
    members are debriefed post field activity.
  • Work with CD to maintain up-to-date job
    descriptions for programme staff and prepare and maintain job descriptions
    for all staff where appropriate.
  • Recruitment of programme staff.
  • Ensure with HR/Admin that staff leave
    requests are processed and HR files regularly updated.
  • Ensure procedural compliance for staff
    movements, ensuring all relevant parties are informed in a timely fashion.


  • Represent the Country Director in his
    absence as delegated
  • Communicate effectively APP’s vision to
    a broad range of entities such as governments, NGOs, donors and other
  • Cultivate collaborative implementation
    partnerships at field levels, managing partner formation, maintenance and
    compliance with contractual agreements.
  • Research and identify potential donors
    and partners in programme areas

Qualifications, Skills and Experience: 

  • The ideal candidate must hold a relevant
    degree plus post graduate qualifications ideally in law, health and Life
    Skills or development related discipline.
  • Substantial programme leadership and
    management experience in a complex organisation ideally NGO.
  • Experience of managing a major donor
    funded project.
  • Qualifications in project management and
    or programme management with direct relevant experience and tools as well
    as proposal drafting and report drafting.
  • Leadership/mentorship skills
  • Willingness to work in resource-limited
  • Strong communication skills, with
    excellent written and spoken English
  • Proven problem solving and
    organisational skills
  • Flexibility and the ability to remain
    calm under pressure
  • Experience of conducting needs
    assessments and project development □ Experience in managing people or
  • Ability to work under stressful
    conditions in an isolated area with basic living conditions
  • Good team-worker and able to live and
    work closely with a small           team
  • Experience of establishing strong
    working relationships with colleagues from different functions and
  • Experience of a flexible approach to
    managing and prioritising a high workload and multiple tasks in a fast
    paced environment with tight deadlines
  • Confident and proficient in the use of
    MS Office packages
  • Ability and willingness to undertake
    frequent travel to field sites
  • An understanding of and commitment to
    APP’s mission and values
  • Planning and Time Management: able to
    prioritise tasks, manage time and tight schedules, work effectively under
    pressure, and assist direct reports with prioritization of tasks and
    meeting deadlines.

How to Apply:

All candidates
should send their updated CVs and cover letters to:
Please note that we accept CVs but this must be less than 4 pages.

NB: Unfortunately,
due to the number of applications we receive, only shortlisted applicants will
be contacted.

Deadline: 19th August 2019

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