Fresher Admin Certificate World Bank Jobs - Receptionist

Job Title:     Receptionist   (Fresher Certificate Jobs) Organization:  World Bank Group (WBG) Duty Station:  Kampala, Uganda Repo...

No Experience Logistics and Administrative Assistant Jobs - Fenix International

Organisation: Fenix International
Duty Station: Kampala, Uganda

About US:
Fenix International is a for-profit corporation and the creator of affordable, Pay-To-Own renewable energy products that empower those living off-grid. Over 34m people in Uganda are off-grid, which equates to 6.2m households who have no access to power and instead depend on kerosene for light and local businesses for phone charging. To address this, Fenix International has developed ReadyPay, a new Pay-To-Own Solar Power System. Coming in a range of kits, ReadyPay Power Systems are designed to provide clean light, phone charging, entertainment and more for those living off-grid.

Job Summary:  The Logistics and Administrative Assistant will be responsible for the day to day administrative functions.  This position offers an incredible opportunity to work with a team of administrators, business heads and directly contribute to the success of the Fumba Team startup. Candidates must have a passion for entrepreneurship, renewable energy and sustainable development in Frontier Markets. As a Logistics and Administrative Assistant, you will be based in Kampala, Uganda, working on  administrative, finance and logistics functions under the supervision of the Procurement and Logistics Manager.

Key Duties and Responsibilities: 
  • Process Purchase Request Forms (PRFs) and update the Financial expense record sheets accordingly.
  • Support the Procurement & Logistics Manager to reconcile and update goods and services in the SAP Finance and accounting system.
  • Maintain a highly professional working environment everyday ( set up demo units, projector, clean whiteboard in every room, etc.) – ensuring that the office always looks its best.
  • Support in managing motorbike bookings, vehicle bookings and pick up hires for all Fumba employees.
  • Support in maintaining routine schedule for office maintenance – fumigation, deep clean, cleaning of water dispensers, etc.
  • Support in preparing PRFs for office meals, stationery and office consumables on a weekly basis.
  • Coordinate with service providers to ensure that fuel reconciliations for all motorcycles are updated on a monthly basis.
  • Support in coordinating logistics for meetings within and outside office premises.
  • Support the on boarding process for new hires by coordinating purchase of workstation, computers, phones, helmets and all required equipment.
  • Support to provide cover to the reception when required as well as manage staff appointments.
  • Coordinate parcel pickups, receive, sort and distribute mail to Fenix employees. Help ensure adherence to meeting rooms booking rules and ensure that the rooms are ready for the next meeting.
  • Work hand in hand with the office guards to ensure there is proper tracking and identification of guests visiting Fenix premises.
  • Monitor and maintain office equipment and report any repair that needs to be done.
  • Support in submitting and reconciling PRFs against receipts and ensure proper accountability of all expenses under the administration and procurement department in adherence to the Fenix procurement policy.
  • Support in maintaining supplies inventory per month by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Support in ensuring the office premises both indoor and outdoor are kept tidy and presentable for the next day business operation.
  • Run errands as requested by your supervisor.
  • Any other duties as requested by your supervisor.

Qualifications, Skills and Experience: 
  • The applicant for the Fenix International Logistics and Administrative Assistant job must hold a Diploma or Degree from a recognized University in Public administration, general administration, Procurement, Finance & Accounting or a related field.
  • Ability to communicate & function in a culturally diverse & change oriented setting with good knowledge of procurement & administration policies.
  • Outstanding written and verbal communication skills (English)
  • Very strong Microsoft Excel and general data analysis skills
  • Proficiency in Microsoft Word
  • Ability to influence, communicate effectively and work with minimum supervision.
  • Innovative, proactive & result driven.
  • Strong problem-solving skills & positive business impact. Excellent customer service skills and willingness to work long hours.
  • High level of integrity & confidentiality
  • Excellent Negotiation and organization skills
  • A passion for Fenix and our customers.
How to Apply:
All candidates who wish to join Fenix in the aforementioned capacity should apply online at the link below.

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