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Job Title:         Sales Team Leaders (3 Job Placements) Organization:  SolarNow Duty Station:  Hoima, Mubende and Kasese, Uganda Re...

Front Desk Officer USAID Project Jobs - John Snow, Inc (JSI)



Job Title:    
 Front Desk Officer
Organization: John Snow, Inc (JSI)
Funding Source: United States Agency for International Development (USAID)
Duty Station: Uganda
Reports to: Human Resource / Admin Manager

About US:
John Snow, Inc. (JSI) is a leader in improving the health of individuals and communities by providing high-quality technical and managerial assistance to public health programs worldwide. JSI has implemented projects in 100 countries, and currently operates from eight U.S. and 81 international offices for the past 30 years. The JSI Research & Training Institute, Inc. ID a leading public health research and consulting organization.

About USAID RHITES-N Project:
USAID-RHITES-N, Lango will improve the use of integrated health services in Northern Uganda’s Lango region and strengthen the health system to sustain gains made by earlier projects. USAID-RHITES-N, Lango will contribute to improving key population-based national health indicators; build the capacity of the Ugandan government to carry out a sustainable and locally-driven response to the HIV epidemic, while also improving TB, malaria, nutrition, MNCH+A, and WASH outcomes. JSI will work with Ugandan stakeholders to design and implement health system strengthening strategies to scale up high-impact, evidence-based interventions at the national, sub-regional, district, and community levels. Interventions will include VMMC, virtual elimination of mother-to-child transmission of HIV, antiretroviral therapy, and condom education and distribution. JSI will focus where the greatest impact can be realized, with a priority on hard-to-reach and high-HIV-prevalence locations.

Job Summary:  The Front Desk Officer will be responsible for the Front Desk Reception Area, receive and direct visitors around the office, and providing administrative support for the RHITES-N, Lango project. The Front Desk Officer reports to the Human Resources & Administration Manager.

Key Duties and Responsibilities: 
  • Be responsible for receiving, recording and distributing all incoming outgoing mail.
  • Receive and direct visitors in an efficient and courteous manner.
  • Ensure that the reception area is clean and tidy. Prepare and distribute regular updates of staff contact information (address, phone number, email address, etc.)
  • Oversee office upkeep, including required repairs and cleaning:
  • Assist with the management of travel arrangements for personnel and visiting
  • Home Office staff, if applicable, including hotel booking
  • Supervise Facilities Associates/Cleaners
  • Manage office filing system and handle official documents confidentially;
  • Ensure storage, control, maintenance and proper record keeping of all consumables.
  • Reports regularly to Human Resources & Administration Manager and identifies problem issues for resolution
  • Assist in arranging office events and staff retreats
  • The job holder should be flexible and will be required to interface and work with cross functional teams within the organization
  • Provide backup to Administrative Assistants as necessary


Qualifications, Skills and Experience:
  • The applicant for the USAID RHITES-N Front Desk Officer job placement should hold a Bachelor’s degree or diploma from a recognized institution or equivalent with at least five years of experience in a Front Desk Receptionist or similar position
  • Ability to manage office equipment such as computers, photocopiers, projectors and printers.
  • Strong filing and secretarial skills and proficiency in Microsoft Word, Excel and PowerPoint.
  • Ability to multi-task with a high level of accuracy and attention to detail.
  • Strong organizational skills and interpersonal skills;
  • Excellent verbal and written English;
  • A proven ability to work as part of a team and to be self-managing
  • Must be able to maintain confidentiality for all project and staff proprietary matters
  • Experience working with an international NGO is strongly preferred

How to Apply:
All candidates should send their updated cover letters and updated CVs to ug-rhites-n@ug.jsi.com addressed to the Human Resource Manager

Deadline: 30th August 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

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