Fresher Supply Chain Assistant – Fleet Management NGO Job Careers – Danish Refugee Council (DRC)

Job Title:    Supply Chain
Assistant – Fleet Management

Organisation: Danish
Refugee Council (DRC)

Duty Station: Kampala,

Reports to: Team
Leader – Supply Chain

About US:

The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.

Job Summary:  The Supply Chain Assistant-Fleet Management
will provide efficient and effective Fleet Management/Stores Management under
DRC procedures.

Key Duties and Responsibilities: 

  • To ensure that all Logistics procedures, practice, and documentation
    meet standards set in the DRC Operations Handbook, and in accordance with
    donor requirements, to bring transparency and accountability to the
    Logistics process.
  • Ensuring that all documentation related to fleet procedures meets
    organizational and donor guidelines
  • To ensure that fleet documentation is completed, organized, and
    filed in accordance with the DRC Operations Handbook

Fleet Management

  • Day-to-day management of the fleet assigned to area of operation.
  • Collate transport requests and prepare/monitor daily scheduling of
  • Complete and update daily/weekly vehicle movement and service board
    and ensure vehicles are tracked.
  • Coordinate Movements of staff through Kiss contacts
  • Review vehicle log sheets on a weekly basis.
  • Manage the Genet i.e. running, fuel and maintenance
  • Ensure drivers conduct weekly/daily vehicle checks
  • Proper filing of all fleet documents i.e. drivers docs, maintenance
    records, fuel reconciliation, insurance docs, log sheets and log books
    etc., monthly reports
  • Ensure planned preventative maintenance is carried out to a high
    standard with minimum disruption to programme activities.
  • Ensure all drivers are briefed on and adhere to DRC vehicle
    management policies and procedures.
  • Ensure rental vehicles are fit for purpose and that hired drivers
    have an acceptable level of skills and are briefed on DRC policies and
    code of conduct.     
  • Collate and analyze all fleet data and forward to Logistics
  • Maintain and update all required records and paperwork for vehicles and
  • Timely payment processing of fleet maintenance, Fuel by the 10th of
    the following Month.
  • Submit timely fleet reports by the 3rd of the following month to the
    Logistics Assistant.
  • Cover for the drivers when away.

Qualifications, Skills and Experience: 

  • The ideal candidate for the Danish Refugee Council (DRC) Supply
    Chain Assistant – Fleet Management job placement must hold a Diploma in
    Business Administration or Supply chain/Logistics Management.
  • Diploma Level preferable from Chartered Institute of Purchasing and
    Supply (CIPS).
  • One year of work experience in relevant field INGO or other agencies
    experience in Logistics management.
  • High integrity, pro-active, stable, robust character and a good
  • Excellent communication skills
  • Excellent analytical and negotiation skills.
  • Proven commitment to accountability practices.
  • Proven ability to prioritize tasks, meet deadlines and work with
    limited supervision
  • Knowledge of computers: word processing, database management
  • Ability to travel regularly within the region and beyond for up to 4
    weeks at a time sometimes in conflict areas and physically difficult
  • Languages: Excellent
    Communication skills in English required.

How to Apply:

All candidates
should send their online applications at the link below.


Deadline: 2nd September 2019

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