The Ugandan Jobline

Job Title:       Grants Officer

Organization: Medical
Research Council (MRC) UK / UVRI 

Duty Station: Entebbe,
Uganda

Reports to: Senior
Grants Officer

Position Code: GO819

About US:

The MRC/UVRI Uganda
Virus Research Unit on AIDS was established following a request in 1988 from
the Uganda Government to the British Government for collaboration on the
research of HIV (Human Immunodeficiency Virus) infection and AIDS (Acquired
Immunodeficiency. The Unit is a center of excellence in HIV/AIDS related
research. It conducts large-scale epidemiological and intervention studies,
clinical trials, virological and immunological research and behavioural
studies, and has generated a wealth of research results that have been used to
inform policy and practice that have led to a large number of scientific
publications in peer reviewed journals over time.

Job Summary:  The grants officer will ensure that the
external grants portfolio of the Unit is managed efficiently and accurately,
including administrative management of grant contracts and budget setting from
inception to completion. Maintaining accurate and up to date records on all
external grants and making sure all costs and income are correctly charged to
the grants. Interacting and being the main point of contact by supporting the
Senior Grants Officer at the Unit for the donor organizations and project
leaders regarding financial or admin queries on grants and budgets.

Key Duties and Responsibilities: 

• Assists grant applicants in preparing a
  budget (for final review and agreement by Senior Grants Officer) and
  submitting the financial part of a grant application.
• Liaises with the legal department at
  Head office to finalize grant contracts and for final approval by DOP.
• Provides the grant holders with regular
  monthly financial information showing expenditures to date and projected
  costs until the end of the project.
• Ensures that grants recharge overheads
  are costed on a full economic basis.
• Sets up new grant codes and ensures that
  the grant holders are aware of them plus other sections in labs,
  operations etc. who will be charging services to them.
• Summarizes overall external income
  reports for monies received from outside donors for Head office and other
  outside bodies.
• Ensures invoices are raised on time and
  in line with the grant contract; follows up on outstanding debts.
• Prepares periodic financial reports
  & invoices to grant project heads and Donors on expenditure, fixed
  assets and staff salary costs.
• Ensures that all internal recharges such
  as mileage and cost of lab tests are entered in the MS Dynamics accounting
  system (Navision) for project operations.
• Prepares monthly reconciliation and
  Analysis of grant balances for review by the Senior Grants Officer.
• Posts all grant income onto MS Dynamics
  and on the Oracle accounting system.
• Maintains and ensures the safe custody
  of financial documents and copies of external grant contracts on file.
• Provides support during MRC or donor
  audits by availing requested documentation.
• Ensures all running grants are
  implemented as per the contract requirements e.g. filing of timesheets and
  any arising issues are communicated and resolved with the donor.

Qualifications, Skills and Experience: 

• The ideal candidate for the Medical Research
  Council (MRC) UK / UVRI) Grants Officer job must hold a
  Bachelor’s Degree in Business Administration, or Commerce (Honours) or a
  related field.
• Having a part or full Professional
  Accountant qualification (ACCA, CIMA, CPA) an added advantage.
• Possession of Legal knowledge of
  contract drafting is also an advantage.
• A minimum of two years of work
  experience in a busy grants/international donor funded organisation
  working on donor reporting.
• Experience working in a medical research
  setting is an added advantage.
• Experience working with ERP packages, MS
  Office programs, office equipment (printer, fax, copier, and scanner).
• Working knowledge of MS
  Dynamics-Navision; Oracle ERP system

Competencies:

Core:

• Personal Integrity
• Emotional Resourcefulness
• Ability to Learn
• Forward Thinking
• Reliability
• Team Player
• Openness to Others

Job Specific:

• Independence
• Proactivity
• Results Orientation
• Thoroughness
• Concern for Excellence
• Flexibility Towards Work

How to Apply:

Fill an online form
accordingly by following the link below and there after submit your application
documents to the e-mail below:

Click Here. Filling the
form more than once will lead to automatic disqualification. High level of
integrity while filling the form is required and will be considered during
shortlisting.

Please email your
application to recruitment@mrcuganda.org. Applications should include
academic documents, a cover letter, CV, daytime telephone contact and three
traceable professional references. Combine all application documentation into
one PDF document.

Please quote the
following position code in the subject line of the email: Grants Officer: GO819

The applications
should be addressed to:

The Human Resource
and Administration Manager,

MRC/ UVRI and LSHTM
Uganda Research Unit,

P.O. Box, 49
Entebbe, Uganda

Deadline: 16^th August 2019

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