Fresher Grants Officer NGO Jobs – Medical Research Council (MRC) UK / UVRI

Job Title:       Grants Officer

Organization: Medical
Research Council (MRC) UK / UVRI 

Duty Station: Entebbe,

Reports to: Senior
Grants Officer

Position Code: GO819

About US:

The MRC/UVRI Uganda
Virus Research Unit on AIDS was established following a request in 1988 from
the Uganda Government to the British Government for collaboration on the
research of HIV (Human Immunodeficiency Virus) infection and AIDS (Acquired
Immunodeficiency. The Unit is a center of excellence in HIV/AIDS related
research. It conducts large-scale epidemiological and intervention studies,
clinical trials, virological and immunological research and behavioural
studies, and has generated a wealth of research results that have been used to
inform policy and practice that have led to a large number of scientific
publications in peer reviewed journals over time.

Job Summary:  The grants officer will ensure that the
external grants portfolio of the Unit is managed efficiently and accurately,
including administrative management of grant contracts and budget setting from
inception to completion. Maintaining accurate and up to date records on all
external grants and making sure all costs and income are correctly charged to
the grants. Interacting and being the main point of contact by supporting the
Senior Grants Officer at the Unit for the donor organizations and project
leaders regarding financial or admin queries on grants and budgets.

Key Duties and Responsibilities: 

  • Assists grant applicants in preparing a
    budget (for final review and agreement by Senior Grants Officer) and
    submitting the financial part of a grant application.
  • Liaises with the legal department at
    Head office to finalize grant contracts and for final approval by DOP.
  • Provides the grant holders with regular
    monthly financial information showing expenditures to date and projected
    costs until the end of the project.
  • Ensures that grants recharge overheads
    are costed on a full economic basis.
  • Sets up new grant codes and ensures that
    the grant holders are aware of them plus other sections in labs,
    operations etc. who will be charging services to them.
  • Summarizes overall external income
    reports for monies received from outside donors for Head office and other
    outside bodies.
  • Ensures invoices are raised on time and
    in line with the grant contract; follows up on outstanding debts.
  • Prepares periodic financial reports
    & invoices to grant project heads and Donors on expenditure, fixed
    assets and staff salary costs.
  • Ensures that all internal recharges such
    as mileage and cost of lab tests are entered in the MS Dynamics accounting
    system (Navision) for project operations.
  • Prepares monthly reconciliation and
    Analysis of grant balances for review by the Senior Grants Officer.
  • Posts all grant income onto MS Dynamics
    and on the Oracle accounting system.
  • Maintains and ensures the safe custody
    of financial documents and copies of external grant contracts on file.
  • Provides support during MRC or donor
    audits by availing requested documentation.
  • Ensures all running grants are
    implemented as per the contract requirements e.g. filing of timesheets and
    any arising issues are communicated and resolved with the donor.

Qualifications, Skills and Experience: 

  • The ideal candidate for the Medical Research
    Council (MRC) UK / UVRI) Grants Officer job must hold a
    Bachelor’s Degree in Business Administration, or Commerce (Honours) or a
    related field.
  • Having a part or full Professional
    Accountant qualification (ACCA, CIMA, CPA) an added advantage.
  • Possession of Legal knowledge of
    contract drafting is also an advantage.
  • A minimum of two years of work
    experience in a busy grants/international donor funded organisation
    working on donor reporting.
  • Experience working in a medical research
    setting is an added advantage.
  • Experience working with ERP packages, MS
    Office programs, office equipment (printer, fax, copier, and scanner).
  • Working knowledge of MS
    Dynamics-Navision; Oracle ERP system



  • Personal Integrity
  • Emotional Resourcefulness
  • Ability to Learn
  • Forward Thinking
  • Reliability
  • Team Player
  • Openness to Others

Job Specific:

  • Independence
  • Proactivity
  • Results Orientation
  • Thoroughness
  • Concern for Excellence
  • Flexibility Towards Work

How to Apply:

Fill an online form
accordingly by following the link below and there after submit your application
documents to the e-mail below:

Click Here. Filling the
form more than once will lead to automatic disqualification. High level of
integrity while filling the form is required and will be considered during

Please email your
application to Applications should include
academic documents, a cover letter, CV, daytime telephone contact and three
traceable professional references. Combine all application documentation into
one PDF document.

Please quote the
following position code in the subject line of the email: Grants Officer: GO819

The applications
should be addressed to:

The Human Resource
and Administration Manager,

Uganda Research Unit,

P.O. Box, 49
Entebbe, Uganda

Deadline: 16th August 2019

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