Fresher Accounts Assistant NGO Job Careers – Infectious Diseases Institute (IDI)

Job
Title:             
 Accounts
Assistant

Organisation: Infectious
Diseases Institute (IDI)

Duty Station: 
Kampala, Uganda

About US:

The mission of the
Infectious Diseases Institute (IDI) is to strengthen health systems in Africa,
with a strong emphasis on infectious diseases through research and capacity
development. IDI has five operational areas through which it works to achieve
its mission: Prevention, Care and Treatment; Training, Research, Laboratory
services (including the CAP-certified IDI Core Lab) and Outreach.

Job Summary:  The Accounts Assistant is responsible for
timely and accurate processing of transactions; accounts payable &
receivable management; classifying, recording and reconciling transactions in
Microsoft Dynamics Navision.

Key Duties and Responsibilities: 

Financial processes

  • Assists the Accountant to ensure that payments are processed on time
    (Bank, mobile money and cash transactions).
  • Completes weekly journals for posting.
  • Assists to drawing funds from the bank and receipting of funds when
    assigned cashier responsibility
  • Files statutory returns on time.
  • Verifies the accuracy and authenticity of accountabilities.
  • Identifies appropriate general ledger codes for expensing
    accountabilities in MSD Nav.
  • Verifies and correctly apportions approved shared costs to different
    projects/cost centers.
  • Assists in the preparation of monthly bank and/or mobile money
    reconciliations.
  • Supports reconciliation of accounts payable & receivable and
    follows up on due balances.
  • Supports preparation of timely & accurate project reports and
    invoices.
  • Actively provides support during institutional and project year ends
    or closures.
  • Performs periodic asset verifications, cash counts and stock counts
    at IDI and/or field offices

Financial systems
and security

  • Identifies internal controls that require improvement and suggests
    appropriate policy and procedure modifications for improved internal
    control
  • Ensures all financial systems provide adequate audit trail and
    documentation.
  • Ensures all documents are archived and maintained in a safe and
    secure manner for the time periods specified by IDI’s policies
  • Provides capacity development to stakeholders on financial process
    as needed
  • Identifies potential areas of systems improvements through
    automation of processes

Audits

  • Assists in the availing support documents as requested by auditors
  • Prepares analyses of accounts for audits.
  • Ensures all paperwork is properly archived at the end of each audit.

Qualifications, Skills and Experience: 

  • The applicant for the Infectious Diseases Institute (IDI) Accounts
    Assistant job should hold a Bachelor’s Degree in relevant field
  • Ongoing qualification in Accounting professional course is a plus.
  • Practical knowledge in any Accounting package preferably MS Dynamics
    Navision
  • is an added advantage
  • At least two years of work experience with a reputable & high
    activity organization
  • Proficiency in the use of Excel Spreadsheets and Word processing
  • Ability to work under minimum supervision
  • Excellent oral and written communication skills
  • Good problem solving and innovation skills
  • Ability to work under pressure with tight deadlines

How to Apply:

IDI will offer a
competitive remuneration package to the successful candidate. Candidates that
know that they meet the above criteria and have what it takes to excel in the
above position, please send their CVs, which should include details of email
address (if any), present position, current remuneration,
Certificate/testimonials and address of three (3) Referees plus telephone
contact to the stipulated email address (Email your application and CV to
hr@idi.co.ug and let’s save the environment).

Address to:

The Senior Human
Resource Manager

Infectious Diseases
Institute — IDI Knowledge Centre, Makerere University Main Campus; College of
Health Sciences, Makerere University

P.O. Box 22418,
Kampala, Uganda

Key Notes:

  • IDI is an equal opportunity employer and
    does not charge a recruitment fee or any other fees at any stage of the
    recruitment process
  • Internal candidates who meet the
    required specifications and have worked with IDI for a period of at least
    one year will be given priority.
  • Make sure that your application letter,
    CV and certificates are attached as one document
  • Indicate the Vacancy Code as the subject
    for your email
  • Only shortlisted candidates will be
    contacted
  • Any form of canvassing will lead to
    automatic disqualification.

Deadline: 23rd August 2019  

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