Data Entry Jobs – Child Sponsorship System Assistants – World Vision International

Job Title:  Child Sponsorship System
Assistant (Data Entry Jobs)

Organisation: World
Vision International

Reports to: 
Program Manager

Duty Station: 

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”


Job Summary:    The Child Sponsorship System Assistant will
effectively coordinate and provide technical support to Cluster Sponsorship
Operations within the partnership standards for child wellbeing.

Key Duties and Responsibilities: 

Management of Child
Sponsorship Systems

  • Manage Sponsorship systems both Technical and Business processes
    within partnership guidelines.
  • Carry out timely system upgrade, maintenance and provide timely
    feedback on Child Sponsorship systems requested by NO and GC/SOs.
  • Support Staff and partners on utilization of the horizon mobile
    phone and any other new gadgets.
  • Support the Cluster/ AP with IT related issues (Cluster IT Focal Persons)
  • Carry out system data quality audit (RC Bio data, monitoring field,
    and participation and GN implementation).

Coordination of
Child Sponsorship operations

  • In a timely manner, ensure entry of quality child data and SO
    communications (queries, GN, mails, child monitoring, and participation)
    into Child Sponsorship systems. (100% data entered for all RCs).
  • Generate, compile, analyze and submit monthly systems and Child
    Wellbeing reports to management.
  • Analyze variance reports, Child Status Reports, Project reports and
    guide the Programme/ cluster team in utilizing information for effective
    and efficient sponsorship operations
  • Coordinate periodic mailing of APR and Christmas Cards.
  • Ensure quality assurance of all sponsorship operations indicators.
  • Identify and build capacity of Staff and partners in child
    sponsorship operations.
  • Coordinate with the CSDF and develop an annual integrated monitoring
  • Effectively manage and track all RC and family Participation in WV
    Programs through implementation of the annual integrated monitoring plan
    in line with the sponsorship standards
  • Support SOOs in Community engagement and sensitizations on
    Sponsorship model

Communication and Sponsor Relations

  • Coordinate communication between sponsors and RCs for the AP
  • Communicate with Support office in compliance with sponsorship
    standards (timely notification on anticipated delays and reasons to
  • Develop, monitor, and implement the established checks and controls
    for sponsor information in line with the child sponsorship standards
  • Monitor and advise staff on Child Sponsorship communications from
    Cluster to NO/SOs.
  • Expeditiously follow up on all Sponsorship communications from NO
    and SOs to the allocated APs with the SOO and CSDF.
  • Perform an intermediary role on critical communications between
    allocated APs and NO/SOs.

Management of
Sponsorship Initiatives

  • Effectively manage implementation of Partnership initiatives (CDPCs,
    Sponsorship 2.0, and Digital Story Teller) in line with the partnership
    guidelines and timeframes.
  • Develop AP initiative Implementation Plan and roll out as per NO
  • Effectively manage implementation of initiative(s) as per plan and
    report on progress, recommendations within partnership guidelines.
  • Train, coach and mentor staff and partners on the initiative and
    follow-up on utilization of the initiative.
  • Provide technical support to Staff and partners on the initiatives
  • Follow up with staff and Partners to ensure 100% return on
    investment of CDPCs materials, horizon mobile phones, and digital story
    teller materials through 100% utilization of the systems for the intended

Management of
external engagements with SOs

  • Ensure quality and timely Communications between Cluster, NO and
  • Establish and coordinate timely delivery and dispatch of messages/
  • Manage Sponsor visits to their sponsored children in Uganda in line
    with child Sponsorship standards.
  • Arrange for the visits (Organize all logistic needs).
  • Attend to Sponsors and follow up on child and adult safe guarding
    issues, submit sponsor visit report.
  • Document and share with Programme key findings from sponsor visits,
    recommendations and opportunities

Child and Adult
Safe Guarding

  • Ensure that Videos and photos being sent to NO, SOs/GC have consent
    forms signed by guardian/parents.
  • Ensure all RCs have a signed consent form on file.
  • Organize the internal child and adult safe guarding committee
    meetings at the cluster offices.
  • Monitor the wellbeing and child abuse cases and report any
    violations in accordance with the child and adult safe guarding policy and
  • Ensure child and adult safe guarding compliance standards at the

Qualifications, Skills and Experience: 

  • The applicant for the World Vision Child Sponsorship System
    Assistant job placement should preferably hold a  University Degree in Information Technology, Statistics or any other related field.
  • At least three years of experience and knowledge in data entry,
    analysis and data base management are added advantage.
  • Three years of Experience in Computer systems support and Field
  • Computer skills in Windows, MS Excel, Word, publisher and power
  • Database management
  • Motorcycle riding is an added advantage

How to Apply:

All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.


Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.

Deadline: 29th August 2019

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