Assistant Procurement Officer Jobs – Medequip (U) Limited

Job Title:        Assistant Procurement Officer (Entry
Level Jobs)

Organisation: Medequip
(U) Limited

Duty Station: Kampala,

Reports to: Procurement
and Logistics Officer & Chief Executive Officer

About US:

Medequip (U) Limited
is one of the leading distributors of medical equipment, supplies and
consumables in Uganda, especially imaging and radiology, critical care,
surgical, and medical furniture.

Job Summary:  The Assistant Procurement Officer is very
crucial in the company. It is a position which requires high level commitment,
competency, integrity and trustworthiness.

Key Duties and Responsibilities: 

  • Provide guidance and assistance to the
    company and staff in all aspects of purchasing different items
  • Ensures all purchasing follows the
    regulations and laws related to purchasing practices and in accordance
    with company standard practices
  • Prepares and develops bid documents and
    supplier bid lists to obtain competitive quotations on commodities and
  • Promotes the purchasing section as an
    effective resource for addressing supply management issues
  • Keeps constantly apprised of
    economic/business situations as they affect purchasing policy; makes
    recommendations to adequately meet those changing conditions
  • Develops and updates department
    procedures to the company and staff in their need to purchase supplies and
  • Analyzes current procurement methods,
    quantity discounts, standardization, value analysis and cooperative
  • Solicits information regarding a variety
    of commodities by telephone, facsimile, interview or written requests
    ensuring cost effectiveness commensurate with quality
  • Reviews tenders and purchase award
    documentation with respect to quality, suitability, delivery and pricing
  • Responsible for awarding a contract with
    consensus from the respective department
  • Responsible for the development and
    administration of the awarded contract
  • Prepares and maintains accurate records
    and documentation on all solicitations, responses, purchases, contracts,
    correspondences and related follow up
  • Expedites outstanding purchase orders to
    ensure delivery requirements are met
  • Promotes and develops contract and
    liaison with the external supplier community and the company
  • Interviews current suppliers to improve
    levels of service and new suppliers to develop and establish new sources
    of supply
  • Collects and reports statistics to
    ensure commodity and/or supplier performance
  • Prepares reports to ensure compliance
    with related laws and regulations
  • Coordinates and resolves problems with
    the end user departments and suppliers
  • Assist in resolving accounts payable
    invoice discrepancies and variances after accounts payable make initial
  • Assists shipping and receiving with
    shipment/transportation related discrepancies and variances
  • Performs other related duties such as
    special assignments and annual major objectives as required

Qualifications, Skills and Experience: 

  • The ideal candidate must hold a
    Bachelor’s degree in Procurement and Supply Chain Management
  • One year of experience in Procurement
    and bidding related work
  • Must be computer literate especially
    word, power point and Excel,
  • Must be organized
  • Able to work well under pressure and in
    a busy environment,
  • Able to prepare reports
  • Should possess excellent presentation
  • Must have a proactive mind
  • Must have good analytical, communication
    and report writing skills
  • Must be flexible, quick to adapt and

How to Apply:

All suitably
qualified candidates are encouraged to send their applications, resume and
academic transcripts as one document to, if it
isn’t one document your application will not be considered. Please clearly
indicate position you are applying for in the subject

Deadline: 5th August 2019

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