Assistant Procurement Officer Jobs – Medequip (U) Limited

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Job Title:        Assistant Procurement Officer (Entry
Level Jobs)

Organisation: Medequip
(U) Limited

Duty Station: Kampala,
Uganda

Reports to: Procurement
and Logistics Officer & Chief Executive Officer

About US:

Medequip (U) Limited
is one of the leading distributors of medical equipment, supplies and
consumables in Uganda, especially imaging and radiology, critical care,
surgical, and medical furniture.

Job Summary:  The Assistant Procurement Officer is very
crucial in the company. It is a position which requires high level commitment,
competency, integrity and trustworthiness.

Key Duties and Responsibilities: 

  • Provide guidance and assistance to the
    company and staff in all aspects of purchasing different items
  • Ensures all purchasing follows the
    regulations and laws related to purchasing practices and in accordance
    with company standard practices
  • Prepares and develops bid documents and
    supplier bid lists to obtain competitive quotations on commodities and
    services
  • Promotes the purchasing section as an
    effective resource for addressing supply management issues
  • Keeps constantly apprised of
    economic/business situations as they affect purchasing policy; makes
    recommendations to adequately meet those changing conditions
  • Develops and updates department
    procedures to the company and staff in their need to purchase supplies and
    services
  • Analyzes current procurement methods,
    quantity discounts, standardization, value analysis and cooperative
    purchasing
  • Solicits information regarding a variety
    of commodities by telephone, facsimile, interview or written requests
    ensuring cost effectiveness commensurate with quality
  • Reviews tenders and purchase award
    documentation with respect to quality, suitability, delivery and pricing
  • Responsible for awarding a contract with
    consensus from the respective department
  • Responsible for the development and
    administration of the awarded contract
  • Prepares and maintains accurate records
    and documentation on all solicitations, responses, purchases, contracts,
    correspondences and related follow up
  • Expedites outstanding purchase orders to
    ensure delivery requirements are met
  • Promotes and develops contract and
    liaison with the external supplier community and the company
  • Interviews current suppliers to improve
    levels of service and new suppliers to develop and establish new sources
    of supply
  • Collects and reports statistics to
    ensure commodity and/or supplier performance
  • Prepares reports to ensure compliance
    with related laws and regulations
  • Coordinates and resolves problems with
    the end user departments and suppliers
  • Assist in resolving accounts payable
    invoice discrepancies and variances after accounts payable make initial
    inquiry
  • Assists shipping and receiving with
    shipment/transportation related discrepancies and variances
  • Performs other related duties such as
    special assignments and annual major objectives as required

Qualifications, Skills and Experience: 

  • The ideal candidate must hold a
    Bachelor’s degree in Procurement and Supply Chain Management
  • One year of experience in Procurement
    and bidding related work
  • Must be computer literate especially
    word, power point and Excel,
  • Must be organized
  • Able to work well under pressure and in
    a busy environment,
  • Able to prepare reports
  • Should possess excellent presentation
    skills.
  • Must have a proactive mind
  • Must have good analytical, communication
    and report writing skills
  • Must be flexible, quick to adapt and
    self-motivated

How to Apply:

All suitably
qualified candidates are encouraged to send their applications, resume and
academic transcripts as one document to humanresource@medequipltd.com, if it
isn’t one document your application will not be considered. Please clearly
indicate position you are applying for in the subject

Deadline: 5th August 2019

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