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Admin Jobs - Executive Assistant - Uganda Development Bank Ltd (UDBL)

Organisation: Uganda Development Bank Ltd (UDBL)
Duty Station: Kampala, Uganda
Reports to: Managing Director (MD)

About US:
Uganda Development Bank Ltd (UDBL) is the country's only Development Finance Institution (DFI) established in 1972. The Bank has recently re-positioned itself as a partner to the Government of Uganda in delivering the theme of its National Development Plan. 

Job Summary:  The Executive Assistant (EA) shall provide strategic, high-level administrative and where needed technical support to the Managing Director in executing his/her roles including coordinating and management of projects and strategic initiatives under the MD's office. The duties will also among others include preparation for internal and external strategic engagements, research and prepare relevant information and reports to support the engagements. This position shall often be privy to confidential information and as such shall require diplomacy and discretion.

Key Duties and Responsibilities: 
  • Identify and build strong and effective strategic networks which are beneficial for long term benefits of the bank.
  • Provide high-level executive advice to the Managing Director on the assigned strategic tasks in due time.
  • In collaboration with the EXCO team, set the strategic direction for the Bank on matters regarding external strategic initiatives and follow up execution of the same.
  • Identify key strategic contact persons for effective relationships with targeted stake holders for the effective execution of the Bank's Mandate.
  • Network with both internal and external parties in order to foster positive professional in-depth understanding of key external stakeholders and their relevance to the bank
  • Acts as a focal point for the banks ‘potential business opportunities of a strategic nature.
  • Take confidential minutes and keep record for the MD's Strategic meetings, carries out research, prepares hand outs and reports relating to such meetings.
  • Respond to queries of strategic nature directed to the MD's office and redirect to relevant parties for successful execution.
  • Support the MD in all aspects of office work including scheduling appointments of strategic nature, producing agendas for strategic meetings, prepare MD's presentations in a standard format.
  • Support the MD in preparation and presentation of reports, proposals, budgets and related activities in developing relationships with stakeholders & partners.
  • Represent the MD at such strategic engagements where appropriate.

Key Outputs
  • A healthy and effective pipe line of strategic initiatives and engagements
  • Existence of positive and effective synergies within and outside the bank strategic partners
  • Timely and excellent execution of all matters pertaining to the role
  • Quality reports, presentations and meeting briefs documents.
  • Timely and professional responses/ feedback to all inquiries issued to the MD's office.
  • Provide high-level executive advice to the Managing Director on the assigned strategic tasks in due time.
  • Serve as point of contact for all internal and external stakeholder engagements on all matters pertaining to the MD's office
  • Organize and coordinate any key external relations under the MD's office

Qualifications, Skills and Experience: 
  • The ideal candidate for the Uganda Development Bank Executive Assistant job must hold a Master’s degree in a Business-related field or Economics or courses in humanities will be an added advantage.
  • Should possess an internationally recognized professional qualification.
  • A bachelor's degree in business or humanities disciplines.
  • Five years of experience of supporting a Chief Executive/Managing Director in a fast growing corporate organization or other cognate experience.
  • Ability to work independently with little or no supervision
  • Ability to multi-task and pay high level of attention to details.
  • High-level written, oral communication and presentation skills i.e. (ability to communicate and liaise effectively and sensitively to both internal and external stake holders).
  • High degree of professionalism and judgment.
  • High level organization skills.
  • Ability to balance conflicting priorities in order to meet work deadlines
  • Ability to nurture productive relationships, in a vibrant team environment.
  • Proficiency in Microsoft packages

How to Apply:
All candidates should send their applications by hand delivery to Reception and addressed to:

The Director Strategy and Corporate affairs,
Uganda Development Bank Ltd,
Plot 6 Nakasero Road,
1st Floor Wing B,
Rwenzori Towers.

Deadline: 23rd August 2019 by 5:00pm

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