UN Operational Information Management & Reports Officer – CST Job Careers – United Nations World Food Programme (WFP)

Job
Title:             
 Operational
Information Management & Reports Officer – CST

Organization: United
Nations World Food Programme (WFP)

Duty Station: 
Kampala, Uganda

About US:

The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.

Job Summary:  The Operational Information Management &
Reports Officer – CST will support the Uganda Country Office in enhancing its
capacity in this area. While managing the day-to-day OIM/R function of the
Country office, the OIM/R officer will need to strengthen – and establish where
needed – OIM/R systems, processes, procedures and protocols. While administratively
located within the Programme Unit, the OIM/R Officer will need to work across
functions, notably with Field and Area Offices, Government Partnerships Unit,
Budget and Programming, and Supply Chain. The OIM/R Officer will supervise the
OIM/R national officer.

The incumbent will
support all Operational Information Management and Performance Reporting (OIM
& PR) activities and contribute to the establishment and presentation of
standard operating picture of WFP programme portfolio and associated results
that facilitate informed and timely decision-making at all levels throughout
the organisation. The OIM/R Officer will be under the direct supervision of the
Head of Analysis, Monitoring, Evaluation and Learning and receive overall
guidance from the Deputy Country Director. 
OIM/R Officer will be responsible for the following duties specifically
formulated for this role:

Key Duties and Responsibilities: 

Management of
Country Office Operational Information Management and Reporting Function

  • Support the organisation, packaging,
    utilisation and dissemination of relevant information to inform programme
    design, implementation and presentation to external audiences;
  • Support the external information
    provision and reporting requirements of the country office inclusive of
    donor proposals and reports;
  • Coordinate the internal reporting
    requirements of the country office inclusive of monthly Country Briefs and
    ad hoc briefing materials as required;
  • Lead the preparation of the WFP Uganda
    Annual Country Report in collaboration with all relevant units and ensure
    coherence and quality of information.

Country Office
OIM/R Capacity Building and Systems Strengthening

  • Map and update, as required, information
    flows and requirements within the CO and between the CO, AOs and FOs;
    between the CO, RB and HQ; and from CO to external audiences;
  • Provide recommendations to optimize the
    evolving organizational structure for information flows in line with WFP
    Uganda’s needs and priorities across functions at CO, AO and FO level;
  • Define OIM and reporting process flows
    to ensure a common understanding, agreement and prioritization across
    cross functional units and sections;
  • Lead the implementation of OIM/Reporting
    SOP, identifying each unit’s role and responsibilities with clear deadlines
    and products (accessing corporate systems such as COMET, LESS, WINGS,
    etc.);
  • Enhance the capacity of WFP staff and
    partners to effectively manage operational information and reporting
    through the provision of the relevant OIM/R training;

Key Performance Indicators:

  • Management of Country Office Operational
    Information Management and Reporting Function
  • Improved quality and timely
    completion/submission of internal and external information provision and
    reporting requirements;
  • Donor proposals and reports completed on
    time and up to high quality standards that use robust evidence base to
    demonstrate WFP’s potential or real impact achieved through its
    programming;
  • Internal reporting requirements –
    inclusive of, monthly Country Briefs and ad hoc briefing materials –
    well-coordinated, delivered on time and up to high quality standards; and
  • Information identified, validated and
    available for inclusion into the WFP Uganda Annual Country Report.
  • Country Office OIM/R Capacity Building
    and Systems Strengthening
  • Existing and required information flows
    within the Uganda CO mapped and gaps clearly identified;
  • Clear understanding of all units’ key
    information needs, timelines and the roles and responsibilities in OIM/R
    (who, what and when);
  • OIM/R communication tree established for
    the circulation of key information that results in streamlined operational
    information management processes in the Uganda Country office;
  • WFP Uganda staff capacity to fulfill
    individual responsibilities within the CO OIM/R framework enhanced;

Qualifications, Skills and Experience:

  • The ideal candidate for the United
    Nations UN World Food Programme (WFP) Operational Information Management
    & Reports Officer – CST job placement should hold an advanced
    University degree in Political Science, Economics, Statistics, Information
    Management or Journalism, Business Management, Social Sciences or other
    relevant field, or First University degree with additional years of
    related work experience and/or training/courses.
  • A minimum of four years of professional
    experience, including at least two years’ experience as an OIM/R officer
    or in a related functional role; an in-depth knowledge of WFP processes,
    systems and OIM/R requirements.
  • Excellent oral and written communication
    skills, able to clearly articulate insights to external stakeholders and
    stakeholders within WFP;
  • Strong understanding of OIM/R concepts
    and principals with a broad knowledge of best practices, techniques and
    processes;
  • Strong analytical skills with the
    ability to analyse and interpret information and draw out the key
    messages;
  • Capacity to produce high quality
    products when working under pressure and with competing deadlines;
  • Ability to work in a team and establish
    effective working relations with persons of different national and
    cultural backgrounds;
  • High capacity for organization and
    cross-functional coordination, as well as an ability to work with a high
    degree of independence in a team environment;
  • Ability to adjust own communication
    style to different internal and external audiences and purposes;
  • Ability to lead, motivate and develop
    less experienced/more junior staff.
  • Language: Fluency (level C) in English language.

NB: Female
applicants and qualified applicants from developing countries are especially
encouraged to apply

How to Apply:

All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.

Click
Here

Deadline: 14th July 2019

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