Supply Chain Officer – Junior EU Aid Volunteer Jobs – Danish Refugee Council (DRC)

Job Title:    Supply Chain Officer – Junior EU
Aid Volunteer

Organisation: Danish
Refugee Council (DRC)

Duty Station: 
Kampala, Uganda

About US:

The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.

About The EU Aid Volunteer Initiative

The Danish Refugee
Council (DRC) is leading an exciting new EU project aiming at recruiting and
deploying volunteers as part of the European Union Aid Volunteers initiative.
The project enables young EU citizens and long-term residents in EU to get
involved in international humanitarian aid projects and kick-start their
career. This is a great opportunity for young professionals to get involved in
humanitarian aid projects in non-EU countries affected by disaster and by this
kick-starting an international career within the humanitarian sector. As a
Junior EU Aid Volunteer, you will be able to upgrade your skills and knowledge
within the field of humanitarian aid through in-depth training and hands-on
field experience. 

Key Duties and Responsibilities: 

  • Support the facilitation of effective,
    efficient, and timely implementation of DRC logistics procedures according
    to DRC’s Operations Handbook on Warehouse, Assets & Inventory, and
    Fleet Management Volumes as well as local DRC logistics SOPs.
  • Ensure Program Managers and other key
    program staff members are informed about areas of logistics responsibilities.
  • Produce logistics reports on a weekly
    and monthly basis such as warehouse stock report, fleet utilization
    report, fuel monitoring report, and asset lists according to DRC’s
    internal templates and procedures – ensure that correct templates are
    being used and filled out in their entirety, flagging issues and gaps in
    documentation to the Country Supply Chain Manager as required.
  • Conduct spot checks of warehouse, fleet,
    and asset management to ensure implementation and documentation is up to
    date and produce review reports on areas where improvement is needed.
  • Report all anomalies on documentation to
    the Country Supply Chain Manager immediately.
  • Assist in the insurance of proper
    accounting, reporting, internal controls and maintenance/filing of records
    in accordance with guidance from Country Supply Chain Manager and any DRC
    Uganda SOPs.
  • Keep track of equipment maintenance to
    ensure repairs, services, and maintenance on
    vehicles/equipment/machinery/motorbikes in accordance with required
    standards established by the DRC OH Volumes as relevant to achieve maximum
    reliability with minimum downtime and at best value for money.
  • Ensure that all repairs and servicing
    performed on all vehicles and equipment is recorded and the history is
    stored in accessible and acceptable formats.
  • Support the reviewing of fuel
    consumption and maintenance reports for vehicle, motorcycles, and
    generators on monthly Area Performance Indicator (API) reports and advise
    the Country Supply Chain Manager on discrepancies for correction.
  • Ensure weekly movement plan is
    circulated to concerned staff on a weekly basis, as per the Weekly
    Movement Planning Policy for Uganda. Report any issues related to lack of
    coordination/cooperation from colleagues to the Country Supply Chain
    Manager as necessary.
  • Ensure all assets have
    service/maintenance records and where necessary that assets are disposed
    of according to DRC guidelines and local laws.
  • Submit Purchase Requisitions for
    logistics requirements to Supply Chain Officers responsible for Procurement.
  • Support the completion of a bi-annual
    physical asset verification exercise by traveling to field offices to
    ensure all assets are accounted for and tagged in accordance with DRC’s
    internal policies.
  • Ensure all new acquired assets are
    insured and tagged as per DRC standards.
  • Ensure the inclusion of donor
    requirements in asset registers to facilitate correct asset
    transfer/disposal during project liquidation.

Qualifications, Skills and Experience: 

  • The applicant for the Supply Chain
    Officer – Junior EU Aid Volunteer should have experience in Supply Chain
    functions, with specific focus on logistics management.
  • Proven ability in the implementation of
    large-scale programs.
  • High integrity, pro-active, stable,
    robust character and a good team-player.
  • Highly motivated, results-oriented, and
    with well-developed problem-solving skills.
  • Ability to cope with heavy workloads and
    to work under pressure to meet tight deadlines.
  • Good communication skills.
  • Good analytical and negotiation skills.
  • Proven commitment to accountability
  • Proven ability to prioritize tasks, meet
    deadlines, and work with limited supervision.
  • Knowledge of computers: word processing,
    database management packages, excel and ERP.

How to Apply:

All candidates
should apply online via the EU Platform. To apply you must go to the job advert
on the EU Platform by clicking on the link above. At the bottom of the vacancy
text you need to click on “apply.”

All applicants must
send the following:

  • Cover letter
  • Updated Europass CV. Download
  • Relevant certificate/diploma.
  • Proven EU citizenship or long-term
    residency in an EU Member State (i.e. copy of passport/long-term residence
    permit). If you are a long-term resident, please make sure to upload your
  • All documents must be uploaded in the
    online application system under the section for cover letter and the
    section for CV/other documents.


Deadline: 3rd August 2019

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