Human Resources & Administration Officer NGO Jobs – Humanity & Inclusion (Handicap International)

Job Title:        Human Resources &
Administration Officer

Organisation: Humanity
& Inclusion (Handicap International)

Duty Station: Arua,

Reports to: Field

Starting Salary: UGX 2,208,949 monthly gross

About US:

Humanity &
Inclusion (formerly Handicap International) is an independent and impartial aid
and development organisation working in situations of poverty and exclusion,
conflict and disaster. We work alongside disabled and vulnerable people to help
meet their essential needs, improve their living conditions and promote respect
for their dignity and fundamental rights. Handicap International is outraged by
the injustice faced by people with disabilities and vulnerable populations, we
aspire to a world of solidarity and inclusion, enriched by our differences,
where everyone can live in dignity.

Job Summary:  The Human Resources & Administration
Officer will ensure for the smooth implementation of administrative and human
resource policies and procedures in Arua.

Key Duties and Responsibilities: 

Implementation of
the HR policies and procedures (recruitment, remuneration, social and
healthcare coverage)

  • Implement the national staff recruitment and induction processes in
    the field offices
  • Ensure the documents for social and medical policy frameworks are
    filled timely and shared with the Kampala HR Office on time.
  • Analyse and monitor changes in employment law and other NGOs’ practices
    at a local level and advise the HRM accordingly
  • Participate in the drafting, reviewing of HR policies and procedures
    for submission to the HRM for validation purposes.
  • Prepare the training plan for submission to the HRM while ensuring
    that the training policy and procedures are adhered to.
  • Ensure that staff are informed of changes in policies and procedures
    as well as answering their queries in consultation with the HRM

Guarantee a secure
framework for HR administrative management

  • Ensure the implementation of the internal regulations and national
    personnel employment terms and conditions
  • Prepare perdiem for staff travelling in the region for processing
    Payment by the Finance Department
  • Organise the induction, hand overs and debriefings for national
    staff at field level;
  • Administrative follow up of all national staff in Uganda including
    registration with local URA and NSSF.
  • Monitor deductions of annual leave and other absences at field level
    and ensure that the records are updated accordingly.
  • Draw up employment contracts for validation by the HRM
  • Prepare employment offers for validation by the HRM
  • Ensure all staff files are updated with the required documentation
    including job descriptions
  • Collect Payroll information (NSSF, TIN numbers, leave days
    earned/taken and salary advances granted etc. and share with the Program
    HR Officer
  • Support the HRM in implementing national personnel disciplinary

Ensure compliance
of local legislation and legal framework at national level

  • Ensure the formalities required by government bodies are completed
    in time, support the HRM in the follow up of legal matters
  • Guarantee the correct archiving of all the HR & Admin documents
    at field Level.
  • Ensure compliance with legal requirements including calling on local
    expertise if required (Lawyers, employment inspectors, etc.)
  • Take part in the activity of networks on legal and HR aspects order
    to follow evolution on policies change etc.

Respect of HI
identity, rules and policies

  • Know, understand, apply and respect HI code of conduct and ethics,
    HI mandate and values, HI rules and operating procedure, HI policies
    (child protection policy, policy and mechanism for the prevention of and
    fight against bribery, the protection of beneficiaries from sexual
    exploitation and abuse policy) and make sure they are known, understood,
    applied and respected
  • Know, understand, apply and respect HI security rules.
  • Attend regular refresher trainings as organized.

Qualifications, Skills and Experience: 

  • The ideal candidate for the Humanity & Inclusion (Handicap
    International) Human Resources & Administration Officer job must hold
    a Diploma with a minimum of four years practical experience in HR
    management or a University degree in Human Resource Management with a
    minimum of two years’ experience in HR Management or a relevant degree.
  • Experience working in an NGO context is an added advantage 
  • Decision Making Skills
  • Good communication Skills
  • Good organisation Skills
  • Knowledge of the relevant Labour laws Computer Skills
  • Familiar with MS Office (Word, Excel) and internet 
  • Punctual and organized person
  • Ability to work under minimum supervision.
  • Approachable
  • Ability to work under stress

Starting Date: As
soon as possible

Length of contract: Contract runs till 31st December 2019

How to Apply:

If you feel you meet
the requirements please send an updated CV (3 pages max, including three
professional referees current and/or past line managers) with a cover letter to
HR department at with the subject: Application for HR
& Admin. Officer

Deadline: 28th July 2019 by 5:00pm

NB: Only
shortlisted candidates will be contacted. Any efforts to influence the
recruitment process will lead to automatic disqualification.

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