Fresher Diploma Jobs – Supply Chain Assistant – Logistics – Danish Refugee Council (DRC)

Job Title:    Supply Chain Assistant –

Organisation: Danish
Refugee Council (DRC)

Duty Station: Uganda

Reports to: Project
Support Manager

About US:

The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.

Job Summary:  The Supply Chain Assistant – Logistics will
provide administrative and/or technical logistics and procurement support,
ensuring efficient and effective procurement implementation and smooth running
of procurement operations according to DRC’s internal and donor procedures, as
per the Operations Handbook and Quality Standards contained within.

Key Duties and Responsibilities: 


  • Ensure that all orders are tracked from point of planning and
    request through to final receipt.
  • Prepare the relevant documents for the procurement of goods and
  • Participate in evaluation of bids and proposals and make sure the
    bids evaluation report, technical evaluation, minutes of negotiations and
    negotiated contract in selection of consultants contain all the facts and
    information required to justify the recommendations made in the report.
  • Raise payment requests for processing and tack all payments
    requested in the Payment Tracker sheet of the PRTT to be circulated weekly
    to Finance and Head of Support Services.
  • Participate in the joint verification of procured goods and
    equipment and to ascertain the items conformity to Technical
    Specifications and Quantities.
  • Check that all assets old and new are properly recorded and tagged.
  • Perform the physical asset check
  • Overseeing deliveries to and dispatches from DRC warehouses and
    effecting the necessary documentation.
  • Maintaining good communications with warehouse staff in other DRC
    locations and partner organizations
  • Correctly apply ERP supply chain processes.
  • Monitor the supply market trends for updated information such as
    changes in market price, new products, and additional suppliers.
  • Ensure any new suppliers are vetted according to DRC policies and
    updated on the Country supplier database, capturing comments on
    performance and contracts issued.
  • Ensure feedback from Program colleagues with respect to contractor
    performance is captured on the DRC vendor master database and is uploaded
    onto the DRC Uganda cloud based SharePoint archive system.
  • Enforce a zero-tolerance policy regarding corruption and contribute
    to ensuring complaints are recorded and investigated appropriately, in
    line with the DRC Code of Conduct and Accountability Framework.
  • Adhere to DRC Code of Conduct and DRC specific procurement
    procedures within the Supply Chain department

Fleet Management

  • Assist with Fleet Management tasks as needed
  • Updating daily vehicle movement schedule and records and assigning
    of all mechanical transport as required.
  • Compile regular fuel consumption reports and monthly vehicle
    utilization analysis”        

Qualifications, Skills and Experience: 

  • The ideal candidate for the Danish Refugee Council (DRC) Supply
    Chain Assistant – Logistics job placement must hold a Diploma or
    equivalent professional qualification in Business Administration or Supply
    Chain/Logistics Management.
  • CIPS certification is considered an asset
  • One year of relevant work experience.
  • Experience in administrative tasks, including filing systems.
  • Excellent IT skills, including experience in operating an ERP supply
    chain system
  • Experience in supply chain management including procurement,
    transport and distribution, warehouse and stock management
  • Experience with standard procurement procedures and documentation.
  • Experience with construction and site project management
  • High integrity, pro-active, stable, robust character and a good
  • Highly motivated, results-oriented, and with well-developed
    problem-solving skills
  • Excellent communication skills
  • Excellent analytical and negotiation skills
  • Proven commitment to accountability practices
  • Proven ability to prioritize tasks, meet deadlines, and work with
    limited supervision
  • Advanced English proficiency
  • Fluency in local language
  • Languages: Excellent
    communication skills in English is required. Fluency in English and other
    local languages in the area of implementations is an advantage

How to Apply:

All candidates
should send their online applications at the link below.


Deadline: 10th July 2019

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