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Food Assistance Field Coordinator NGO Jobs - World Vision International


Organisation: World Vision International
Reports to:  Food Assistance Officer
Duty Station:  Uganda

About US:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”
   
Job Summary:  The Food Assistance Field Coordinator will mobilize community for distribution, set up distribution according to World Vision and donor (WFP/USAID) standard distribution procedures and provide end user monitoring and accurate documentation on all commodity distributions. This position is in charge of all aspects food assistance operations /programming at a sub-county/zonal level, engaging community leaders, local authority, donor & partner makes key decisions.

Key Duties and Responsibilities: 
Community Mobilization and Registration:
  • Prepare sensitization plan and share with relevant departments and stakeholders.
  • Ensure mobilization of beneficiaries is conducted in conjunction with relevant stakeholders (OPM, UNHCR, WFP, local leaders).
  • Ensure there is adequate information to all stakeholders when a decision to demobilization a distribution is taken.
  • Coordinate with FAO and stakeholders on key sensitization messages during mobilization.
Commodity management
  • Conduct distribution in compliance with WV and Donor (WFP/USAID) guidelines and standards
  • Develop distribution plan and distribution schedule in consultation with FAO.
  • Coordinate with FAO on warehouse & transport partners to ensure there is adequate stock for distribution on daily basis.
  • Inform the Food Assistance Officer to initiate commodity requests (quantities and types) on need basis.
  • Ensure all relevant documentation at Final Distribution Points is completed accurately on a daily basis.
  • Ensure all commodities received at FDP are in good condition, right quantity and stacked properly.
  • Ensure random weighing is conducted as per standard.
  • Prepare random weighing summary report and submit to FAO on a daily basis to enable request of top-up commodities where need be.
Commodity Distribution
  • Supervise food distribution in a manner that will ensure all targeted beneficiaries receive all the planned commodities and in their rightful rations.
  • Initiate and lead caucus meeting with FMCs and local leaders to agree on roles and responsibilities during distribution.
  • Allocate roles and duties to all staff, volunteers and community structures casual staff.
  • Ensure sensitization to beneficiaries is conducted in a timely manner in consultation with relevant stakeholders.
  • Initiate and lead briefing session with all staff, volunteers & community structure casual staff on a daily basis to review the food distribution operations.
  • Conduct pre-address to inform beneficiaries of key information.
Commodity Accounting
  • Review of all distribution reports (waybills, Truck Inspection, Distribution Center Visit Report, Daily Distribution Report, Certificate of food Receipt) on a daily basis.
  • Ensure all losses and damages are well documented and accounted for.
  • Ensure all relevant documentation for distribution are available at the FDP.
  • Lead the reconciliation process (manual vs GDT system) to ensure both figures tally at the end of the distribution on a daily basis
Supervisory role
  • Overall supervision of all staff at FDP (Private Security, WV staff, volunteers, community structure)
  • Ensure attendance registers for volunteers, security and community structures are completed on a daily basis.
  • Ensure all Gender and Protection issues that arise during distribution are addressed and escalated as per protection guidelines.
  • Liaise with other partners (Protection, WASH, and Security) to ensure issues pertaining these sectors are adequately addressed in a timely manner.
  • Ensure all payment requests are prepared on time and submitted to the FAO for approval in a timely manner.
  • Coordinate with technical teams (Gender & Protection, A, M & E, Finance) to conduct relevant training for community structures in the respective zones.
  • Conduct capacity building session – planned/ad-hoc for staff, volunteers and community structure.
FDP Management:
  • Maintain an inventory of all equipment at the FDP on a monthly basis.
  • In charge of FDP maintenance with the approval of the Food Assistance Officer.
  • In charge of coordination at field level for decision making at the FDP.
  • Ensure there is order at the FDP through implementation of adequate crowd control measures.
  • Ensure health and safety issues are addressed at the FDP


Qualifications, Skills and Experience: 
  • The applicant for the World Vision Food Assistance Field Coordinator job placement should preferably hold a Bachelor’s Degree in Social Sciences or Development Studies.
  • Knowledge of operation of LMMS and other similar software system.
  • Past experience preferable with a busy NGO or UN agency, in food commodities handling tracking and accounting.
  • Prior experience with WV CTS system and or UN WFP Compass system/GDT is an added advantage.
  • Knowledge of major donor (WFP/USAID) regulations pertaining to relief food commodities tracking accounting and reporting.
  • This position requires a person who is self-starter, who can accomplish the task with minimal or no supervision.
  • He/she should be able to manage a team of staff as well as cooperate with other units.
  • He/she must be keen on details and well organized.

How to Apply:
All suitably qualified candidates are encouraged to apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.


Please follow instructions on How to Create Account and Profile at World Vision’s e-recruitment portal.  Qualified female candidates are particularly encouraged to apply.

Deadline: 12th July 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





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