Facilities Consultant – Living Goods (LG)

Job Title:    Facilities Consultant

Organisation: Living
Goods (LG)

Duty Station: Kampala,
Uganda

About US:

Living Goods (LG) is
a non-profit organization focused on improving lives by ensuring every woman
and child has access to basic healthcare at the community level. LG operates in
Uganda and Kenya.

Living Goods offers
products that improve health and wealth and are otherwise difficult to access
for too many people in need. Product sales also enable our Community Health
Promoters to earn a modest income and for Living Goods to recover 100 percent
of the product costs, thus reducing the annual cost of the Living Goods system

Living Goods
operates employs more than 300 staff working in 23 offices across Uganda. The
organization’s administrative headquarters are in Kampala. Facilities outside
Kampala, also known as branches, have a dual function as office and storage
space for our products.

Consultancy Objective : Living Goods seeks a suitably qualified and experienced consultant to
document existing facility management practices and procedures. The consultant
is expected to then lead the development of a facility management manual as
well as related procedures and forms. The manual to cover the following topics:

·        
Roles
& Responsibilities

·        
Premises
Standards & Statutory Compliance

·        
Premises
Selection Process (New premises and relocations)

·        
Facility
Leasing & Lease Management

·        
Workspace
Allocation & Changes

·        
Furniture
& Assets

·        
Building
Maintenance

·        
Fire
Safety

·        
Security

·        
Sanitation
and Hygiene

·        
Waste
Management

·        
Inspection
& Compliance

Scope of work

Document existing
practices & Identify needs

Gather information,
compile existing policies and documents, interview key stakeholders in order to
refine content of manual. This phase includes:

·        
Desk
review: gather and read all existing documents, policies, forms and

·        
Identify
non-documented practices and unmet needs through interviews with Facility
Management Officers, Community Health Managers, and selected members of the
Senior Management team

·        
Analyze
findings and draft report with key recommendations

Draft Manual, forms
and templates, and validate content

The consultant is
expected to draft content, develop forms and templates, validate content and
integrate for each of the twelve following areas:

·        
Roles
& Responsibilities

·        
Premises
Standards & Statutory Compliance

·        
Premises
Selection Process (New premises and relocations)

·        
Facility
Leasing & Lease Management

·        
Workspace
Allocation & Changes

·        
Furniture
& Assets

·        
Building
Maintenance

·        
Fire
Safety

·        
Security

·        
Sanitation
and Hygiene

·        
Waste
Management

·        
Inspection
& Compliance

Transfer knowledge and handover

Compile final
version of the manual and submit for approval. Hold training sessions with key
stakeholders (HR, Facility Management, Field Operations). Hand over to Facility
Officer for implementation.

Timeline: The
project is expected to start on August 8 and end on November 7th for a total
duration of 3 months. A detailed project timeline is available in Annex 1.

Deliverables  

INVOICING PERIOD       DELIVERABLES

MONTH 1

·        
List of
all existing documents and templates

·        
Digital
Folder with all existing documents and templates

·        
Initial
Report containing:

                    
List of
missing processes and documents

                    
List of
all existing documents and templates

                    
Recommendations
informing manual development

·        
Content,
forms and templates for the following sections:

                    
Roles
& Responsibilities

                    
Facilities
Minimum Standards

                    
Premises
Selection Process

MONTH 2    

·        
Content,
forms and templates for the following sections:

                    
Facility
Leasing & Lease Management

                    
Workspace
Allocation & Changes

                    
Furniture
& Assets

                    
Building
Maintenance

                    
Fire
Safety

                    
Security

                    
Sanitation
and Hygiene

MONTH 3    

·        
Content,
forms and templates for the following sections

                    
Sanitation
& Hygiene

                    
Waste
Management

                    
Inspections
& Compliance

·        
Final
version of facility Manual

·        
Training
session and slides

·        
Handover
report
.

The consultant is
expected to lead weekly presentations on progress made in the execution of the
deliverables listed above. During these sessions the consultant is expected to
present and seek feedback on the sections of the manual developed during the
previous week.

Payment Terms: Payments
will be executed monthly against presentation of satisfactory deliverables.

Interested
individuals must outline relevant experience, provide samples of writing and demonstrate
capacity to undertake the scope of work within the specified timeframe. We are
looking for candidate with excellent writing skills, who is resourceful, and
has good organizational skills.

How to Apply:

Please click here to apply for this Position

Deadline: 15th July 2019

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