The Ugandan Jobline

Job Title:  Senior Finance & Administration
Officer

Organisation: Center
for Domestic Violence Prevention (CEDOVIP)

Duty Station: Kampala,
Uganda

About Us:

CEDOVIP is a local
NGO that works to prevent violence against women in Uganda. We work with women,
men, government institutions, policy makers, civil society and the media.

About Project:

Center for Domestic
Violence Prevention (CEDOVIP) through support from UN Women will be
implementing the Government of Sweden and the EU-UN Spotlight Initiative to
Eliminate Violence Against Women and Girls.

Job Summary:  The Senior Finance and Administration Officer will
assist with performing the first level accounting oversight at institutional
level to ensure accuracy and compliance with CEDOVIP rules and regulations for
all expenses and supplier payment requests. As a member of the management team,
s/he will participate in program discussions and planning as appropriate, and
will also assist with other financial, contractual and administrative support
functions of CEDOVIP.

Key Duties and Responsibilities: 

·        
Managing
General Ledger journals, including wages journal, and accurate financial data
entry on all relevant systems

·        
Producing
timely monthly management of accounts and departmental financial reports

·        
Supervising
the Finance officer and Accounts Assistant

·        
Monitoring
bank accounts, managing cash flow and Reconcile outstanding advances monthly
and provide update to Executive Director.

·        
Train
Finance and administration staff as well as program staff on project policies
and procedures in addition to how to properly complete the required financial
procedures.

·        
Following
up on payment schedule with tax bodies, vendors and consultants to ensure that
they are paid within the agreed timeframe and statements are reconciled

·        
Overseeing
petty cash and Administering staff saving scheme

·        
Co-ordinating
the annual internal financial audit and the annual external audit, as well as
ensuring the organization abides by relevant legislation and statute

·        
Overseeing
and reporting on income and expenditure on a monthly basis

·        
Carry
out routine field visits to ascertain value for money and items reaching
correct beneficiaries

·        
Reporting
on external financial issues that might impact on the organization and

·        
Any
other duty as may be assigned by the Executive Director

·        
Administration

·        
Monitor
procurement, logistics, travel and events processes for compliance with policy
guidelines

·        
Monitor
utilization of motor vehicles, office equipment, computers and ICT system to
ensure proper operation and maintenance in compliance with policy guidelines

·        
Monitor
records management and archiving system to ensure compliance with policy
guidelines

·        
Monitor
protective measures to secure computers and office equipment

·        
Ensure
that the office legal registration is up to date.

Qualifications, Skills and Experience: 

·        
The
applicant must hold a Bachelor’s Degree in Accounting, Finance, or related
field required

·        
Professional
qualification as a CPA is considered a plus

·        
At least
five to seven years of project level accounting or finance experience with or
donor funded projects

·        
2-4
years of supervisor or managerial experience

·        
Well-organized,
attentive to detail, and able to handle multiple tasks simultaneously,
prioritize, and meet deadlines

·        
Pro-active
in anticipating work requirements and problem solving.

·        
Ability
to provide audit trails of work done

·        
Excellent
written and verbal English language skills

·        
Applied
experience with a computerized accounting system. Quickbooks experience
preferred

·        
Intermediate
level of proficiency in Microsoft Office

·        
Strong
administrative and communication skills

·        
Ability
to work independently and in teams; take initiative, and follow through on
outstanding issues

How to Apply:

All suitably
qualified and interested candidates should prepare:

• A thoughtful cover letter;
• A CV only;
• A one-page write-up on the topic: “strengthening the financial
  function of a vibrant women’s rights organization”

Submissions should
be delivered in hard copy to Plot 16 Tufnell drive, Kamwokya, Kampala, or via
email to: info@cedovip.org with subject line “Senior Finance &
Administration Officer.”

NB:
Please do not attach copies of certificates at this stage.

Deadline: 14^th June 2019 by 5:00pm

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