Fresher UN Associate Finance Officer Job Careers – United Nations Regional Service Centre Entebbe (RSCE)

Job
Title:            
 Associate
Finance Officer
  (Fresher UN Jobs)

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Job Opening Number: 19-Finance-RSCE-118585-J-Entebbe (M)

Grade: P2

About RSCE:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.

Key Duties and Responsibilities: Under the general supervision of
the Service Line Manager, the Associate Finance Officer will be responsible for
the following duties:

Payroll

  • Responsible for end-to-end processing of payroll providing accurate,
    timely and efficient services for clients; conduct simulation and actual
    payroll runs and analyze payroll results as per established procedures
  • Ensure the operational aspects of payroll processing and associated
    activities are accurate and delivered within appropriate time frames and
    comply with relevant policies and guidelines
  • Attend to payroll inquiries in a courteous and timely manner
  • Resolve difficult inquiries and assist in identifying payroll errors
    and implementing corrective action where required to ensure payments are
    processed accurately and database integrity is maintained
  • Monitor Pension Fund reports for National Staff and prepare year-end
    report for submission to New York.

Financial Reporting

  • Check monthly/quarterly and yearly mission accounts, accounts
    receivables and payables for submission to UN Headquarters.
  • Review and reconcile various clearing accounts and investigate
    erroneous/invalid entries to take appropriate corrective accounting
    action.
  • Record bank charges, revaluation, exchange rate between the bank and
    UN rates and other transactions.
  • Perform bank reconciliation.
  • Check and post all obligations issued by other units in Umoja.
  • Coordinate with agencies and other organizations to settle debit
    advices received or send debit advices, ensuring payments are made and
    accounts effectively reconciled.

Disbursements/Cashier

  • Review various vouchers and accounting transactions, e.g. payroll,
    payment of staff
  • entitlements, final payments, travel claims, vendor invoices,
    agencies, etc., to ensure conformity and adherence to relevant staff
    rules, financial regulations and rules of the UN.
  • Ensure that staff entitlements such as monthly salary, final
    payments, home leave and DSA payments are processed accurately and
    according to the rules and regulations.
  • Review payments to vendors for goods and services, including
    checking of payments for accuracy and correcting any discrepancies. Post
    transactions in Umoja.
  • Review Vendors invoices and post them in Umoja. Liaise with
    Procurement and other units on any pending issues regarding contracts and
    purchase orders.
  • Review and check petty cash and imprest fund reimbursements and
    create reimbursement transactions in Umoja.
  • Liaise with custodians on data entry to ensure data is in accordance
    with the accounting procedures and Financial Rules and Regulations.
  • Ensure that house bank accounts has sufficient funds at all times to
    cover all the client mission’s day to day operational requirements and
    regular payments assigned to it.
  • Prepare and disburse payments/cheques.
  • Prepare receipts and deposit slips for all incoming funds.
  • Assist in cash management, including preparing cash flow forecasts.
  • Assist to make sure cash in vault are accounted for on a daily
    basis.
  • Respond to queries from staff members and third parties.
  • Supervise General Service or National Staff as required.
  • Perform other related duties as assigned.

Qualifications, Skills and Experience:

  • The ideal candidate for the United Nations Regional Service Centre
    Entebbe (RSCE) Associate Finance Officer career opportunity should hold an
    advanced university degree (Master’s degree or equivalent) in business or
    public administration, finance, accounting, or a related field is
    required. A first-level university degree in combination with an
    additional two years of qualifying work experience may be accepted in lieu
    of the advanced university degree.
  • At least  two years of
    progressively responsible experience in business or public administration,
    finance, accounting or related area is required.
  • Experience working with Enterprise Resources Planning (ERP) systems
    such as Umoja, SAP or similar is required. Experience in end-to-end
    processing of payroll is desirable.
  • Experience providing administrative, finance and/or budget support
    to offices of the United Nations common system or a comparable
    international organization is desirable.
  • Experience working in a shared service centre or operations is
    desirable.
  • Languages:  fluency in English is required.

Competencies

  • Professionalism:
    Ability to identify and resolve budgetary problems and identify sources
    for data collection. Shows pride in work and in achievements; demonstrates
    professional competence and mastery of subject matter; is conscientious
    and efficient in meeting commitments, observing deadlines and achieving
    results; is motivated by professional rather than personal concerns; shows
    persistence when faced with difficult problems or challenges; remains calm
    in stressful situations. Takes responsibility for incorporating gender
    perspectives and ensuring the equal participation of women and men in all
    areas of work.
  • Planning and Organisation: Develops clear goals that are consistent with agreed strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.
  • Client Orientation:
    Considers all those to whom services are provided to be “clients” and
    seeks to see things from clients’ point of view; establishes and maintains
    productive partnerships with clients by gaining their trust and respect;
    identifies clients’ needs and matches them to appropriate solutions;
    monitors ongoing developments inside and outside the clients’ environment
    to keep informed and anticipate problems; keeps clients informed of
    progress or setbacks in projects; meets timeline for delivery of products
    or services to client.

How to Apply:

All suitably
qualified and interested candidates who wish to join the United Nations should
apply online at the link below.

Click
Here

Deadline: 25th June 2019

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