Fresher Human Resources & Administrative Assistant NGO Jobs – Joint Medical Store (JMS)

Job Title:      Human
Resources & Administrative Assistant

Organisation: Joint
Medical Store (JMS)

Duty Station: Kampala,
Uganda

Reports to:
Human Resources Officer

About US:

Joint Medical Store
(JMS) is a Church founded private not-for-profit organization whose mission is
to supply affordable Quality Health Solutions in an efficient manner assuring a
preferential position for Medical Bureaus and Sustainability of Member Health
Units.

Job Summary: The
Human Resources & Administrative Assistant will mainly provide clerical
support to Human Resources and Administrative Department while administering
human resources & administrative initiatives and providing logistical
support to JMS. He/she will also be responsible for the office and operations
management at JMS.

Key Duties and Responsibilities: 

  • Act as a point of contact for all branch administration related
    issues.
  • Carryout spot checks on cleaning and garbage collection and prepare
    feedback reports to respective service providers.
  • Prepare all office requirements, purchase requisitions and draft
    terms of reference as shall be instructed.
  • Receive, store, distribute and replenish stationery, office supplies
    including corporate wear and staff welfare items.
  • In liaison with records section, take part in the
    disposal/destruction of expired documents.
  • Act as point of contact for all field staff and resolve their
    administrative issues including but not limited to motorcycle, fuel, safety
    gear and airtime issues.
  • Manage airtime and data facilities for approved staff, download and
    prepare fuel consumption reports in timely manner.
  • Track utility related bills and forward for payment in a timely
    manner.
  • Devise and maintain office systems, including data management and
    filing.
  • Initiate the payroll using JMS computerized system – ERP
  • Maintain human resource records, including the computerized data
    package
  • Draft appointment letters and performance management feedbacks as
    instructed
  • Follow up on update of staff contracts
  • Manage the compilation and follow up of staff attendance
  • Receive, record, file, sort, tabulate job applications and maintain
    their security

Key Performance Indicators

  • Human Resource management
  • Human Resource records properly organised and kept
  • Documents typed as required and properly filed
  • Support provided in sorting files, applications and human resource
    data
  • Provide logistical and administrative support

Qualifications, Skills and Experience: 

  • The ideal candidate for the Joint Medical Store (JMS) Human
    Resources & Administrative Assistant job placement must hold a
    Bachelors’ degree in Human Resources Management.
  • Post-graduate Diploma in Human Resource Management
  • Post graduate training in finance and accounting
  • Training of Trainers
  • Training in payroll management using computerised systems
  • Training in Administrative related course
  • At least two years of experience in the provision of human resources
    and administrative services in a busy organisation
  • Special Knowledge
  • Records Management
  • Uganda Labour Laws
  • Human Resource Management Skills
  • Interpersonal skills
  • Computer skills
  • Communication skills
  • Report writing skills
  • Counselling skills

How to Apply:

All suitably
qualified candidates should submit applications, resume, copies of academic
certificates, testimonials and three referees (who are not relatives) with
their day time telephone contacts. Only short listed candidates will be
contacted. Applications may be hand delivered to JMS Head office Reception Desk
or Email to HRA@jms.co.ug

Please address your
applications to:

The Manager Human
Resource & Administration,

Joint Medical Store
P.O. Box 4501 Kampala. Uganda

Deadline: Monday 19th June, 2019 at 5.00pm.

For more of the
latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline



Related Jobs