The Ugandan Jobline

Job Title:    Finance Assistant

Organization: Water
For People

Duty Station: 
Kampala, Uganda

Reports to: Finance
and Administration Manager

About US:

Water For People is
an international non-governmental organization (NGO) that works with people and
partners to develop innovative and long-lasting solutions to the water,
sanitation, and hygiene problems in the developing countries. Water for People
seeks to see communities break free from the cycle of poverty and spend time
growing, learning, and thriving, instead of walking for water and fighting off
illness.

Job Summary:  The Finance Assistant provides support to the
Finance and Administration Manager in maintaining an effective and efficient
Finance and Administration Department that will support Water For People
Uganda’s programs and activities. The Finance Assistant is fully responsible
for the timely processing of day to day financial transactions and other
accounting activities and participates in laying ground for formulation of
required reports, plans and budgets. .

Key Duties and Responsibilities: 

Financial:

• Ensure that all financial transactions conform to the agreed sound
  financial management system (Financial Manual) and where necessary advise
  the head of department to review existing policies.
• Prepare payment vouchers for approved transactions and raise checks
  for review by the Finance and Administration Manager and approval by the
  Country Director and advise the head of department on further action to
  complete the transactions.
• Support the total adherence to the financial system by all staff and
  partners. In particular, ensure proper utilization of accountability of
  all organizational monies that have been entrusted to all staff and other
  persons or organizations.
• Full participation in budgeting and projecting processes.. Participate
  in planning and budget consolidation by providing supporting documents and
  facilitating other staff.
• Support timely compilation, submission of draft accounts postings
  and reports any challenges to the Finance and Administration Manager to
  support management reports to key stakeholders in time.
• Ensure all intercompany transactions (receivables and payables)
  posted and properly classified and all receipt for claims from different
  countries filed and ready for presentation whenever requested.
• Periodically update staff of their request status, process the
  advance and ensure timely payment of the advance that are approved and
  communicate any challenges thereof.
• Update staff on the overdue amount of the advances for immediate
  settlement and get recommendation for any challenges to support management
  decision.
• Support the filing of statutory obligations such as NSSF and Taxes
  with the relevant authority and give feedback of any challenges thereof.
• Process payment of salary and ensure deposit of staff salary to their
  respective accounts, pay slips issued to staff and respond to feedback
  thereof.
• Post all transactions in NS a daily basis and ensure proper
  classification as per NS accounting system.
• Asset management – Ensuring all assets are labelled, well maintained
  and upto date register, deployment and disposal
• Maintain professional relationship with the bank and ensure all
  necessary support and feedback needed from the bank are timely
  communicated.
• Process all bank transactions and pay as approved to the payees and
  collect all supportive documents.
• Reconcile all bank and cash accounts monthly

Auditing:

• Help in retrieval of financial documents for presentation to both
  internal and external auditors and answer audit questions, if any, on the
  documents.
• Help in following up of any outstanding audit questions and
  presentation of audit evidence for proof of transactions to the auditors.
• Support the Finance and Administration Manager to follow up on implementation
  of audit recommendation with responsible persons and updating action taken
  and any challenges thereof.

Administration
support:

• Develop and maintain a filing system for financial information and
  documents and information (electronic and otherwise) that will facilitate
  easy, storage, retrieval and ensure the safety of the said documents
• Draft minutes of meetings for finance department for review and
  approval and help in follow up of resolutions of issues raised.
• Support annual verification of inventories and reconcile any
  discrepancies if any.

Key Result Areas:

• Effective and up-to-date filing systems for the (vouchers, receipts,
  invoices, checks etc.)
• Supports the Finance and Administration Manager to help staff
  understand financial documents e.g. financial policies, systems and
  procedures in the organization
• Up-to-date entry of financial transactions into NetSuite accounting
  system according to agreed framework.
• Staff advance followed up and overdue amount notified, reviewed and
  approved.
• Integrity is maintained in financial transactions and that all
  financial procedures are adhered to. (Writing checks, vouchers, soliciting
  quotes, etc.)
• Asset management

Qualifications, Skills and Experience: 

• The applicant must hold a Bachelor’s Degree in Accounting, Commerce
  and or Business Administration (Accounting option).
• Postgraduate Diploma in the relevant field desirable.
• Professional qualification in Accounting (ACCA, CPA) is an added
  advantage
• At least three years’ experience, preferably in a national or
  international NGO.
• Proven knowledge of financial accounting procedures, clear
  understanding of Generally Accepted Accounting Principles (GAAP) and
  national regulatory requirements, and experience of multi donor reporting
• Knowledge of computer application and conversant in Word processing,
  Spreadsheet and at least one accounting package.
• Track record of working in a team with different backgrounds and
  expertise.
• Excellent interpersonal skills and ability to work in a
  team-oriented environment.
• Knowledge of grant management would be a plus.

Competencies:

• Connects to the Mission – Embraces the mission of Water For People
  and is passionate about advancing the dynamic role it plays leading social
  impact in international development.
• Demonstrates Ethics and Integrity – Understands ethical behavior and
  business practices, and ensures that own behavior is consistent with these
  standards and aligns with the values of the organization.
• Manages through Ambiguity – Demonstrates flexibility and
  adaptability in responding to change and ambiguity.
• Demonstrates Cultural Awareness – Able to engage the wide range of
  stakeholders from a variety of backgrounds and cultures.
• Action-oriented – Maintains an attitude of open, curious and
  proactive learning, continually expanding own area of understanding and
  expertise.
• Connects with Others – Listens and fosters open communication
  through questioning, dialogue, and information sharing.
• Self-confident – Demonstrates humility, mature confidence and
  courage to innovate, risk, and lead in own role.

How to Apply:

All candidates
should send their applications to; UGARecruit@waterforpeople.org

Deadline: Monday, 24th June 2019 at 5:00PM

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