The Ugandan Jobline

Job Title:       Finance
and Human Resources Assistant

Organization:
Medecins Sans Frontieres (MSF)

Duty Station: 
Uganda

About US:

Medecins Sans
Frontieres (MSF) is an International independent medical humanitarian
Organization that delivers aid to people affected by armed conflict, epidemics,
natural disasters and exclusion from health care. MSF offers assistance to
people based on need irrespective of race, religion, gender or political
affiliation.

Key Duties and Responsibilities: 

·        
Execute
administrative and legal related tasks, under supervision of the Administrator,
checking payroll calculations and updating personal files in order to ensure
accuracy, compliance and on time payments.

·        
Implement
cash management procedures in order to ensure the highest control and security,
and ensure cash availability.

·        
Prepare
employment contracts in conformity with legal requirements including specific
amendments when necessary in order to ensure local labour and fiscal law
compliance.

·        
Enter
data into the HR database and personal files and keep them up-to-date in order
to facilitate HR processes management.

·        
Update
Social security & Tax office employee files in order to meet legal
requirements and duties.

·        
Draw up
monthly pay slips for all staff, editing and updating necessary data, to ensure
punctuality and accuracy of staff payroll.

·        
Draw up
the final pay slip and employment certificate for end of contracts, to meet
legal requirements while defending MSF’s interests.

·        
Follow
up all expiring rental contract dates and inform the Administrator in order to
leave enough time to arrange a renewal or look for some other alternative.

·        
Assist
the Administrator in the prevision of monthly treasury and planning in order to
ensure the coverage of daily needs, advances on salaries, payroll, etc.

·        
Process
the payment to suppliers and keep strict on all documentation involved,
informing the Administrator of any sort of disparity.

·        
Carry
out all accounting tasks in order to ensure strict control of all expenditures
and reliability of statements and documentation.

·        
Make all
administrative information available to the staff (posting, meetings, etc.).

·        
Classify
and prepare all accounting pieces as requested by the Administrator.

·        
File the
accounting documents and enter the accounting pieces in the accounting
software, with the support from the Administrator and/or the Accounting Manager
(ACMA).

·        
Support
the Administrator in translating documents into local language. Assist the
Administrator in meetings upon request.

Qualifications, Skills and Experience: 

·        
The
ideal candidate should preferably hold a Diploma in finance, business or
administration related field

·        
At least
two years of previous working experience in relevant jobs.

·        
Excellent
English essential, Lugbara or other local languages are an asset

·        
Essential
computer literacy (word, excel, internet)

How to Apply:

All suitably
qualified and interested candidates are invited to deliver their application
package (CV, application letter, copies of academic and work certificates) to:

Field Administrator

Médecins Sans
Frontières

African Quarters

LUKUTUA Ward TTC
Yumbe

Or by e-mail:  msff-yumbe-adm@paris.msf.org

NOTE:  The candidature files will not be
returned.  Only photocopies of important
documents should be submitted. Only persons responding to the job profile will
be contacted for a written test and/or interview.  No monetary, goods or service offers, nor
favoritism, will be tolerated in a recruiting process.  MSF reserves the right to refuse any
candidate having benefited from such acts. 
Any illicit solicitations can be reported to the justice system.

Deadline: 25^th June 2019 at 5PM

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