UN Human Resources Assistant Job Careers – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Job Title:    Human Resources
Assistant

Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)

Duty Station: Entebbe,
Uganda

Job Opening Number: RSCE/TJO/009/05 – 2019

Reports to: Chief
of Unit

Grade: GS-5

About US:

Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all parties
to the Ceasefire Agreement. Later in a series of resolutions, the Council
expanded the mandate of MONUC to the supervision of the implementation of the
Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities: Within delegated authority, the Human
Resources Assistant will carry out the following duties:

  • Assist in the preparation of staff members’ entitlements including
    claims, danger pay, daily subsistence allowance, mission subsistence
    allowance for Government Provided Personnel and Individual Uniformed
    Personnel, volunteer living allowance and any other allowances for
    payments in conformity and adherence to applicable United Nations policies
    e.g. staff rules, financial regulations and rules, ST/AI issuances or
    practices, IPSAS policy framework etc.
  • Process the entitlements, benefits and payroll for the international
    and national civilian staff and non-staff on behalf of the Client Missions
    and/ or the RSCE, as well as claims for official travel and expense reimbursements.;
  • Assist in managing the service line as appropriate in the business
    processes related to payroll, leave entitlements, contract extensions,
    other entitlements, separations and final payments for civilian staff,
    non-staff and uniformed personnel.
  • Assist in the processes related to the on-boarding, travel
    arrangements, payments of settling-in grants, check-in, check-out and
    separation activities for civilian staff, uniformed personnel and
    non-staff, as well as the installation and repatriation of recognized
    dependents. 
  • Monitor and evaluate the effectiveness of related guidelines, staff
    rules, HR rules and regulations, practices and procedures, and make
    recommendations through the Chief of Unit where necessary.
  • Process and administer end to end entitlements and benefits of
    International staff members in the RSCE in an efficient and timely manner,
    i.e. Personnel Administration of Contracts, Personnel administration of
    movements, Time Management and Separations.
  • Advise internal and external clients on Benefits and Entitlements,
    Staff Rules and Regulations and HR guidelines and promote a collaborative
    and client-oriented approach.
  • Review and process requests for entitlements and claims.
  • Assist the service line with the administration and certification on
    the processing of benefits and entitlements processes in compliance with
    the Rules and Financial framework.
  • Determine, certify and process financial entitlements related to
    appointments, reassignments, ongoing entitlements and salaries.
  • Ensure accurate and complete submission of claims and entitlements
    in compliance with policy and guidelines
  • Review and recommend revision to HR policy guidelines relating to
    Benefits and entitlements as deemed necessary.
  • Perform HR administration of Benefits and Entitlements in Umoja in
    line with the delegation of authority, maintain UMOJA entitlements and HR
    local contracts and administration roles.
  • Assist in the review and processing of data pertaining to conditions
    of service.
  • Resolve queries escalated in iNeed in UMOJA
  • Provide general office support services, draft and/ or process a
    variety of correspondence and other communications.
  • Set up and maintain reference files/ records (electronic and paper).
  • Schedule appointments/ meetings, monitors deadlines, etc.
  • Undertake research on a range of HR related issues and assists in
    the preparation of notes/ reports.
  • Maintain automated database containing HR related statistics and
    prepares periodic reports.
  • Perform a variety of administrative duties (e.g. leave recording,
    request for office supplies and equipment etc.)
  • May provide guidance/ training to less experienced staff
  • Perform any other duties as and when required by the Supervisor.

Qualifications, Skills and Experience:

  • The ideal candidate for the United Nations Organisation
    Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) Human
    Resources Assistant job placement should hold a High school diploma or
    equivalent. An additional qualification in human resources is desirable.
  • At least five years of progressively responsible experience in Human
    resources management, administrative services or related area is required.
  • Experience working in human resources management or administrative
    services within an international organization or non-governmental
    organization – in a conflict or post-conflict setting is desirable.
  • Experience in a shared service center is desirable.
  • Experience in the use of ERP/SAP within a largescale International
    organization is desirable.
  • Languages: fluency
    in oral and written English is required. Knowledge of another official
    United Nations language is an advantage.

Competencies:

  • Professionalism:
    Provide direct operational support to the RSCE and its Client Missions by
    processing HR related entitlements and benefits activities, and to all personnel
    transactions and contract administration transactions. Shows pride in work
    and in achievements; demonstrates professional competence and mastery of
    subject matter; is conscientious and efficient in meeting commitments,
    observing deadlines and achieving results; is motivated by professional
    rather than personal concerns; shows persistence when faced with difficult
    problems or challenges; remains calm in stressful situations. Takes
    responsibility for incorporating gender perspectives and ensuring the equal
    participation of women and men in all areas of work.
  • Teamwork: Works
    collaboratively with colleagues to achieve organizational goals; solicits
    input by genuinely valuing others’ ideas and expertise; is willing to
    learn from others; places team agenda before personal agenda; supports and
    acts in accordance with final group decision, even when such decisions may
    not entirely reflect own position; shares credit for team accomplishments
    and accepts joint responsibility for team shortcomings.
  • Client Orientation:
    Considers all those to whom services are provided to be
    “clients” and seeks to see things from clients’ point of view;
    Establishes and maintains productive partnerships with clients by gaining
    their trust and respect; Identifies clients’ needs and matches them to
    appropriate solutions; Monitors ongoing developments inside and outside
    the clients’ environment to keep informed and anticipate problems; Keeps
    clients informed of progress or setbacks in projects; Meets timeline for
    delivery of products or services to client.

How to Apply:

All suitably
qualified and interested Ugandan candidates should send their applications with
the following documents:

  • The United Nations Personal History form
    (P-11), Download Here;
    This should be signed
  • Proof of required academic certificates
    i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation reports /
    appraisals

The applicants with
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: rsce2-recruitment@un.org

Deadline: 21st May 2019

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