Human Resources & Administration Officer NGO Jobs – Handicap International (Humanity & Inclusion)

Job Title:        Human Resources &
Administration Officer

Organisation: Handicap
International (Humanity & Inclusion)

Duty Station: Kampala,

Reports to: HR&
Administration Manager

Starting Salary: UGX 2,208,949 monthly gross

About Us:

International (Humanity & Inclusion) is an independent and impartial aid
and development organisation working in situations of poverty and exclusion,
conflict and disaster. We work alongside disabled and vulnerable people to help
meet their essential needs, improve their living conditions and promote respect
for their dignity and fundamental rights. Handicap International is outraged by
the injustice faced by people with disabilities and vulnerable populations, we
aspire to a world of solidarity and inclusion, enriched by our differences,
where everyone can live in dignity.

Job Summary:  The Human Resources & Administration
Officer will ensure for the smooth implementation of administrative and human
resource policies and procedures.

Key Duties and Responsibilities: 

Implementation of
the HR policies and procedures (recruitment, remuneration, social and
healthcare coverage)

  • Implement the  national
    staff   recruitment and
    induction  processes at the national
  • Ensure the  social and medical
    policy framework  is
    implemented  at national level
  • Analyse and monitor changes in employment law and other NGOs’
    practices at a local level and advise the HRM accordingly.
  • Participate in the drafting, reviewing of HR policies and procedures
    for submission to the HRM for validation purposes.
  • Prepare the training plan for submission to the HRM while ensuring
    that the training policy and procedures are adhered to.
  • Ensure that staff are informed of changes in policies and procedures
    as well as answering their queries in consultation with the HRM

Guarantee a secure
framework for HR administrative management

  • Ensure the  implementation of
    the internal regulations and national personnel employment terms and
  • Prepare departure documents (travel orders, discharges, etc.) and
    support expatriate departures with logistics department
  • Organise the induction, hand overs and debriefings for national and
    expatriate staff at national level;
  • Administrative follow up of all national staff in Uganda including
    registration with local URA and NSSF.
  • Monitor deductions of annual leave and other absences at national
    level and ensure that the records are updated accordingly.
  • Draw up employment contracts for validation by the HRM
  • Prepare employment offers for validation by the HRM
  • Ensure all staff  files are
    updated with the required documentation including  job descriptions
  • Prepare the payroll and maintain its accuracy.
  • Ensure all statutory requirements are adhered to during payroll
    preparation and 
  • Payment information transmitted to finance department for payment.
  • Support the HRM in implementing national  personnel disciplinary procedures
  • Update HR management charts and submit them HRM for onward
    transmission to the regional office on a quarterly basis
  • Prepare Expatriate per diem payment on monthly basis as per the
    validated rates from Head quarters

Ensure compliance
of local legislation and legal framework at national level

  • Ensure the formalities required by government bodies are completed
    in time, support the HRM in the follow up of legal matters
  • Guarantee the correct archiving of the organisation’s documents in
    HR and Admin.
  • Ensure compliance with legal requirements including calling on local
    expertise if required (Lawyers, employment inspectors, etc.)
  • Take part in the activity of networks on legal and HR aspects order
    to follow evolution on policies change etc.

Respect of HI
identity, rules and policies

  • Know, understand, apply and respect HI code of conduct and ethics,
    HI mandate and values, HI rules and operating procedure, HI policies (child
    protection policy, policy and mechanism for the prevention of and fight
    against bribery, the protection of beneficiaries from sexual exploitation
    and abuse policy) and make sure they are known, understood, applied and
  • Know, understand, apply and respect HI security rules.
  • Attend regular refresher trainings as organized.

Qualifications, Skills and Experience: 

  • The ideal candidate for the Handicap International (Humanity &
    Inclusion) Human Resources & Administration Officer job must hold a Diploma
    with a minimum of 4 years practical experience in HR management or a
    University degree in Human Resource Management with a minimum of two years’
    experience in HR Management or a relevant degree.
  • Experience working in an NGO context is an added advantage
  • Decision Making Skills
  • Good communication Skills
  • Good organisation Skills
  • Ability to delegate
  • Knowledge of  the
    relevant  Labour laws
  • Computer Skills: Familiar
    with MS Office (Word, Excel) and Internet

Personal Qualities

  • Punctual and organized Person
  • Ability to work under minimum supervision
  • Approachable
  • Ability to work under stress

Starting Date:
June 2019

Contract Duration: Contract runs till 31st December 2019 with possibility extend.

How to Apply:

All suitably
qualified candidates who wish to join Handicap International are encouraged to
send their updated CVs (3 pages max, including three professional references)
with cover letters to HR Department at with the
subject:  Application for HR & Admin Officer.

Deadline: 31st May 2019 by 5:00pm

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