Fresher Human Resource and Administration Officer Job Opportunities – aikan Business Management and HR Consultants

Job Title:      Human Resource and Administration Officer

Organization: aikan Business Management and HR Consultants

Duty Station: Kampala, Uganda

About US:

aikan Business Management and HR Consultants is one of Uganda's leading Business consulting and HR companies and a trusted strategic HR advisory partner. aikan’s services include aikan Recruitment™, aikan Manpower Outsourcing™, aikan Payroll™ and aikan OD™. They are recruiting for a valuable client, an International Non-Governmental Organisation (INGO) targeting small scale farmers and their organisations

Job Summary:  The Human Resource and Administration Officer will assist in implementing policies and procedures within the areas of administration, logistics & travel, procurement & disposal and human resource. S/he is responsible for keeping records and archives up to date, as well as inventory. S/he will coordinate all travels and logistics for staff and visitors and will support in the preparation of events, workshops and trainings. S/he will coordinate and oversee the work of the Driver and the Office Attendant

Key Duties and Responsibilities: 

Human Resource

  • Ensure that Vi Agroforestry is legally compliant to national legislation in relation to its role as an employer in Uganda
  • Support staff with interpretation and application of HR policies and procedures.
  • Keep HR records and archives up to date, with outmost discretion and confidentiality.
  • Verify and maintain record of leave and any other human resource metrics.


  • Receive and record visitors in office and give them relevant information in a friendly and welcoming way.
  • Review the organizational e-mail and ensure appropriate response/action in a proper and timely manner.
  • Maintain the Country Office address book, transport schedule book and meeting hall bookings updated
  • To keep good and appropriate records of all goods & materials and conduct regular stock taking.


  • Ensure that procurements are carried out in accordance with legal requirements and financial regulations and procedures.
  • Prepare procurement documents and request for quotations
  • Evaluate good and services provided to ensure good value for money and time spent.

Logistics and Travel

  • Coordination and planning use of organisational cars and driver/s, in order to ensure efficient and effective work and transport for staff and visitors.
  • Conduct fuel monitoring and issue reports with analysis of consumption.
  • Verify the respect of the laws, rules and instructions by all driving personnel.
  • Handle hotel and taxi reservations for visitors or events, as well as prepare agendas and requests for material.
  • Prepare LPO to service/material providers.

Qualifications, Skills and Experience: 

  • The ideal candidate must hold a Business Degree from a recognized institution.
  • A minimum of two years of experience in Administration with one year in Human Resource management
  • Good command of English language.
  • MS Office including Word, Excel, PowerPoint, Outlook, Access.
  • Good knowledge of HR (Ugandan labor laws, social insurances, HR systems).
  • Good communication skills (verbal and written).
  • Ability to effectively handle various demands from employees and management.
  • Administrative experience.
  • Highly concern for standards.
  • Ability to work independently.
  • Ability to work under pressure and to fix priorities.
  • Ability to be Flexible.
  • Ability to work Proactively.
  • Ability to plan and organize.
  • Service orientation
  • Good listening skills & discretion.
  • Honest and trustworthy.

How to Apply:

All suitably qualified and interested candidates are encouraged to visit the web link below where they will register or login (if already registered) to upload their applications and updated CV/Resumes in either PDF or Microsoft Word format and must include 3 work related references. Please do not include your academic documents.

Click Here

Deadline: 24th May 2019

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