Fresher Embassy Jobs – Estates Officer – British High Commission (BHC)

Job Title:       Estates

Organization: British
High Commission (BHC)

Duty Station: Kampala,

Office Notice No.: 04/19 KPL

Starting Monthly Salary: UGX 4,523,426 gross

About US:

The British High
Commission is the diplomatic liaison office that aims to develop and maintain
close bilateral relations with Uganda, in accordance with British government
policies. The British High Commission is responsible for the political
relationship between the UK and Uganda, and we provide advice and guidance on
political and governance issues. BHC provides assistance and documentary
services to British nationals in Uganda. The UK Trade and Investment Section
provides assistance to both British and Ugandan businesses.

Job Summary:  The Estates Officer will serve as Deputy
Estates Manager deputising as required and performing the full range of Estates
Manager duties in the absence of the Estates Manager. The role will also focus
on  ensuring high standards of health and
safety across the BHC offices and residential properties by developing and
implementing a framework to support compliance with requirements of the
Property Compliance Assessment (PCA) and UK Government Health and Safety
standards. The incumbent should be flexible, capable of managing competing priorities
and able to work to tight deadlines. 

Key Duties and Responsibilities: 

Management and

  • Deputise and perform the full range of Estates Manager duties in the
    absence of the Estates Manager.
  • Ensure forward looking Estates Management Plan adequately addresses
    all aspects of Health and Safety relevant for Post.
  • Review work processes and procedures in Estates and Maintenance and
    suggest ways to improve working methods and systems to enhance compliance
    with ESD rules and regulations, and to enhance health and safety on the

Hazards and Risk

  • Conduct hazards and risk assessments for all properties (including
    new properties), all estates repair and refurbishment projects including
    events, and contractor work and recommend and implement mitigation
    measures as necessary to enhance health and safety of staff and
    contractors and prevent accidents.
  • Carry out Health and Safety audits of contractors and arrange
    orientation and refresher sessions to ensure that they comply with UK
    Health and Safety standards when carrying out work across the estate.
  • Assess H&S training needs within the Estates and Maintenance
    Team and across the mission and identify and support the delivery of
    training to improve staff awareness and the health and safety culture.
  • Keenly track and investigate accidents on the Estate and ensure gaps
    identified are promptly addressed.

Property Compliance
Assessment (PCA)

  • Develop and implement a framework and work plan that clearly
    clarifies roles, responsibilities, and timelines at Post to ensure
    compliance and improved scores across all areas of the PCA applicable to
    Kampala, prioritising fire safety, electricals, water, asbestos and
    environmental compliance.
  • Carry out annual reviews of all reports, assets registers, inspections
    and assessments related to H&S and the PCA.  Support the team to develop work plans
    to complete all recommendations emanating from these inspections and track
    progress on recommended actions to completion.
  • Ensure all documentation resulting from the implementation of the
    preventative maintenance schedules including hard copy files for PCA and
    records for all inspections are filed and kept up-to-date.
  • Work with team members to complete the necessary checklists and
    documentation required by the PCA; collate all documentation and upload in
    PYRAMID in the required timelines.
  • Develop a health and safety self-service checklist for occupants in
    the BHC residences; carry out training of house hold staff; and follow up
    on a monthly basis to ensure checks are completed and documents filed.
  • Arrange for Technical Works Officer and Technical Works Supervisor
    visits; communicate visit schedules in advance to occupants.

Health and Safety

  • Serve as secretariat for the Post Health and Safety Committee
    developing the agenda in consultation with the Estates Manager/CSM/DHC and
    compiling background material and meeting papers for committee meetings
    including providing a quarterly progress report for the committee.

Qualifications, Skills and Experience: 

  • The ideal candidate for the British High Commission (BHC) Estates
    Officer have qualifications and training in Facilities Management and
    Health and Safety Standards.
  • Familiarity with UK Building and Health and Safety standards.
  • Experience in health and safety risk assessment and compliance
  • Strong interpersonal and oral communication skills
  • Able to work effectively and supportively with colleagues, both
    individually and in a team
  • Competencies: Changing and Improving, Making
    Effective Decisions, Building Capability for All, Managing a Quality

qualifications, skills and experience 

  • UK Fire Safety Standards
  • UK Health & Safety Standards

How to Apply:

All suitably
qualified and interested candidates who wish to join the British High
Commission in the aforementioned capacity should apply by clicking on the link


Deadline: 5th June 2019

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