UN Procurement Assistant Jobs – Food and Agriculture Organization of the United Nations (FAO)

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Organisation: Food and Agriculture Organization of
the United Nations (FAO)
Duty Station: Kampala, Uganda
Reports to: FAO Representative
About US:
The Food and
Agriculture Organization of the United Nations (FAO) has a global mandate to
improve nutrition, increase agricultural productivity, raise the standard of
living in rural populations and contribute to global economic’ growth.
Achieving food security for all is at the heart of FAO’s efforts – to make sure
people have regular access to enough high-quality food to lead active, healthy
lives.
Job Summary:  The Procurement Assistant will, in accordance
with FAO rules and regulations provide support to ensure that the Organization
procures goods, works and services based on “Best Value for Money” principles.
Key Duties and
Responsibilities: 
•                    
Prepare
solicitation process, identify method of solicitation, prepare tendering
documents (including Expressions of Interest [EOI], Request for Quotations
[RFQs], Invitations to Bid [ITBs], Request for Proposals [RFPs]), distribute
invitations to tender and conduct all aspects of bid/proposals evaluations and
ensure that the solicitation process is fair, objective and transparent and
that it follows the general principles, as set forth in the FAO Manual Section;
•                    
Ensure
tracking of all procurement processes from receiving and reviewing procurement
requisitions for completeness up to delivery/completion of goods/services,
acceptance, payment, and follow up with requesting/requisitioning units to
ensure that all requirements are met;
•                    
Contribute
to preparing a procurement plan for FAO Uganda, and ensure its implementation
and monitoring;
•                    
Ensure
full compliance of procurement activities with UN/FAO rules, regulations,
policies and strategies;
•                    
Organize
and participate in, as appropriate, local tender opening panels and the Local
Procurement Committee (LPC) preparing submissions for the latter when required;
•                    
Draft
purchase orders, low value orders, contracts and Letters of Agreements (LoAs);
•                    
Verify
funds’ availability prior to launching procurement actions, and ensures that
the funds available are allocated in consultation with the responsible staff;
•                    
Ensure
that the invoices/payment requests are received certified and include all the
supporting documents that are required for finance to process the payment; in
cases of quality issues coordinate with the technical team on liquidated
damages to apply before forwarding invoices for payment and for delays in delivery
recommend liquidated damages to apply as per FAO rules and regulations.
•                    
Prepare
updates on Lease Agreements (LAs), LoAs and Memoranda of Understanding (MoUs)
and keep track of their payment schedules;
•                    
Prepare
reports and routine correspondence on procurement subject-matters;
•                    
Draft
justifications/rationale and Notes for the File related to procurement when and
as needed;
•                    
Maintain
an accurate and updated filing system in the Procurement Unit; and assist in
the classification and maintenance of documentation relating to procurement
subject-matter areas;
•                    
Identify  local 
dealers and potential suppliers of goods from the local market applying
MS 502 FAO procurement rules and regulations and maintain an updated suppliers’
and vendors’ database; prepares vendor forms for suppliers and contractors;
•                    
Liaise
with Logistics Unit for timely preparation and receipt of letters of import
exemption and re-export, follow up on clearance of goods and shipments and
ensure safe arrival of the consignments to the final destinations;
•                    
Perform
other related duties as required.



Qualifications,
Skills and Experience: 
•                    
The
ideal candidate for the Food and Agriculture Organization of the United Nations
(FAO) Procurement Assistant job opportunity should hold a University degree in
Procurement, Business, Public Administration, or related field
•                    
At least
three years of in-country work experience in procurement.
•                    
Excellent
oral and written communication skills in English.
•                    
Knowledge
of Microsoft office software packages (MS Word, Excel, etc.) and experience in
handling of web based procurement management systems.
•                    
National
of Uganda.
FAO Core Competencies
•                    
Results
Focus
•                    
Teamwork
•                    
Communication
•                    
Building
Effective Relationships
•                    
Knowledge
Sharing and Continuous Improvement



Technical/Functional Skills
•                    
Demonstrated
ability to work in a multicultural team, and interpersonal skills.
•                    
Demonstrated
ability to work under pressure and meet deadlines.
•                    
Procurement
Training and certification is an asset
•                    
Experience
in procurement with UN agencies or international NGOs and multi-national
enterprises
How to Apply:
All suitably
qualified and interested Ugandan nationals should submit their applications
online at the link below.
Deadline: 25th April
2019
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