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Fresher Finance and Administration Officer USAID Project Jobs - University Research Co., LLC (URC)

Job Title:         Finance and Administration Officer
Organisation: University Research Co., LLC (URC)
Project Name: USAID Regional Health Integration to Enhance Health Services in East Central Uganda Project (USAID/Uganda RHITES-EC) Project
Duty Station: Jinja, Uganda
Reports to: Senior Finance Officer

About US:
University Research Co., LLC (URC) is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

About USAID RHITES-EC Project:
University Research Co., LLC (URC) is implementing the USAID Regional Health Integration to Enhance Health Services in East Central Uganda Project (USAID/Uganda RHITES-EC) whose aim is to support the implementation of a comprehensive integrated investment in regional  health, nutritional assistance and HIV/AIDS programs. The five-year project targets 11 districts in East Central Uganda with an estimated total population of 4.1 million through a district-based integrated package of quality health, nutrition, HIV / AIDS and child development services.

Job Summary:  The Finance and Administration Officer is responsible for assisting in implementing the overall accounting and financial control systems for the project. S/he is also responsible for using adequate and appropriate internal controls to meet generally recognized accounting standards. This position takes leadership of all financial, administrative and operational needs of the cluster, including oversight over Cluster Finance & Program Assistants.

Key Duties and Responsibilities: 
  • Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable and allocable), and URC policies and procedures.
  • Ensure that all project-related transactions are conducted, processed and recorded as per URC system of Chart of Accounts.
  • Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project. This includes liaising with procurement to ensure that all payments are adequately supported.
  • Review Mobile Money request forms against Participant registrations / attendance forms, Approved Activity Requests (AAR), Travel Activity Budgets, and all related support documentation from the project implementing teams and tabulate the same using Microsoft office applications (Excel, Word, & PowerPoint).
  • Initiate dully supported and allowable payments into online banking platforms – this includes vendor and mobile money payments.
  • Ensure that internal controls pertaining to Online Banking & Mobile Money payments are robust and fully enforced to mitigate risks.
  • As part of the finance team, ensure that URC financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all USG Circulars, USAID Uganda Mission policy directives and various checklists circulated are fully implemented.
  • Manage petty cash fund by reviewing (for accuracy and allowability) and processing petty cash and bank vouchers.
  • Work closely with the Senior Finance Officer to address all field report review comments from home office including providing feedback for missing and queried vouchers and providing outstanding information following review of payment documentation.
  • Assist in preparation of monthly cash projections for submission to home office under the direction of the Finance and Administration Director. This also includes bi-weekly cash projections.
  • Work as part of the finance team to ensure that all project financial and accounting tasks are accomplished accurately and in a timely manner.
  • Maintain close coordination with URC project staff on financial matters and advise them, as appropriate, on compliance and any other matters requiring their attention.
  • Oversee Cluster assigned inventory and assist in periodic inventory/ asset and stores audit and advice the Finance and Administration Director accordingly.
  • Perform any other task assigned by supervisor and or Chief of Party.

Qualifications, Skills and Experience:
  • The applicants for the USAID RHITES-EC Finance and Administration Officer career placement must hold a Bachelor’s degree in Business, Accounting, Management, or any other relevant field. With additional minimum Level 2 ACCA or CPA qualification.
  • At least two years’ experience with QuickBooks preferred.
  • Previous experience with online banking platforms especially BEYONIC is an added advantage.
  • At least three (3) years of experience in the financial management.
  • Experience working with USAID-funded projects, and with Mobile Money payments modules is a strong advantage.
  • Ability to work use various Microsoft office applications.
  • High level of integrity
  • Excellent writing, management and organizational skills
  • Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy
  • Proven ability to set priorities, multi-task and work collaboratively as well as independently
  • Excellent interpersonal skills

How to Apply:
All suitably qualified and interested candidates who wish to join the USAID RHITES EC Project should send their cover letters, certificates of good conduct curriculum vitae, copies of academic credentials and contact information for three professional references addressed to:

Human Resource Coordinator,
University Research Co., LLC – Centre for Human Services
Plot 1 Bridge Lane, Mpumudde Division,
P.O. Box 5053, Jinja, Uganda

E-mail to:

Deadline: 26th April 2019

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