Job Title: Administrator
Organisation: Genius
Hub
Duty Station: Kampala,
Uganda
About US:
Genius Hub is a
Human Capital Solutions Firm that specializes in talent search and placement of
highly skilled individuals for clients in East Africa. Our client is a
modern livestock farm.
Job Summary: The Administrator will provide office and
field administrative support to the team.
Key Duties and Responsibilities:
•
Implement
and maintain administration systems and ensuring that all administrative duties
are maintained up to date within the office;
•
Assist
the directors in monitoring and following up on all matters related to farm
operations;
•
Ensure
that all services are delivered to the relevant customers in a defined
timeframe and all relevant paperwork is processed for sales and purchase
invoices;
•
Deal
with all customer queries and ensure that all administrative matters are dealt
with in an efficient and timely manner;
•
Deliver
a high level of customer service and professionalism with internal and external
clients;
•
Reconcile
any discrepancies or errors identified by engaging with customers through
answering questions and providing assistance to them as required;
•
Actively
participate in interviewing, induction of staff and carrying out staff
appraisals in conjunction with HR;
•
Answering
incoming calls; taking messages and re-directing calls as required;
•
Diary
management and arranging appointments for farm visits;
•
Maintaining
and updating records of livestock to support planning;
•
Ensure
timely delivery from service providers;
•
Ensuring
that farm infrastructure and equipment are in a proper working conditions;
•
General
office management such as ordering stationary;
•
Building
and maintaining relationships with the service providers;
•
Getting
quotes for machinery and other items;
•
Maintaining
all employee records;
•
Calculating
salaries and ensuring that all payments are made on time;
•
Providing
administration support to Senior Management;
•
Ensure
that records of stocks movements are accurate and reconciled with physical
livestock in/out of the farm.
Qualifications, Skills and Experience:
•
The
applicant must hold a bachelor’s degree in Business Administration or a related
field;
•
At least
two years of proven working experience as an Administrator or in a relevant
field
•
Excellent
Computer literacy in Microsoft applications;
•
Strong
attention to detail and confidentiality;
•
Strong
customer service and interpersonal skills;
•
Ability
to multi-task, prioritize, and manage time effectively;
•
Ability
to work under pressure and out of regular work hours;
•
Problem
solving skills;
•
Ability
to work both independently and in a team-oriented, collaborative environment;
•
Excellent
written and spoken English language skills.
How to Apply:
All suitably
qualified and interested applicants should send their applications, CVs and
academic documents in one pdf document to [email protected] not in
the attention of the Recruitment Director. Please Quote Reference GH2019/028
Deadline: 10th May 2019
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