The Ugandan Jobline

Job Title:    Administrator

Organisation: Genius
Hub

Duty Station: Kampala,
Uganda

About US:

Genius Hub is a
Human Capital Solutions Firm that specializes in talent search and placement of
highly skilled individuals for clients in East Africa.  Our client is a
modern livestock farm.

Job Summary:  The Administrator will provide office and
field administrative support to the team.

Key Duties and Responsibilities: 

•                    
Implement
and maintain administration systems and ensuring that all administrative duties
are maintained up to date within the office;

•                    
Assist
the directors in monitoring and following up on all matters related to farm
operations;

•                    
Ensure
that all services are delivered to the relevant customers in a defined
timeframe and all relevant paperwork is processed for sales and purchase
invoices;

•                    
Deal
with all customer queries and ensure that all administrative matters are dealt
with in an efficient and timely manner;

•                    
Deliver
a high level of customer service and professionalism with internal and external
clients;     

•                    
Reconcile
any discrepancies or errors identified by engaging with customers through
answering questions and providing assistance to them as required;

•                    
Actively
participate in interviewing, induction of staff and carrying out staff
appraisals in conjunction with HR;

•                    
Answering
incoming calls; taking messages and re-directing calls as required;

•                    
Diary
management and arranging appointments for farm visits;

•                    
Maintaining
and updating records of livestock to support planning;

•                    
Ensure
timely delivery from service providers;

•                    
Ensuring
that farm infrastructure and equipment are in a proper working conditions;

•                    
General
office management such as ordering stationary;

•                    
Building
and maintaining relationships with the service providers;

•                    
Getting
quotes for machinery and other items;

•                    
Maintaining
all employee records;

•                    
Calculating
salaries and ensuring that all payments are made on time;

•                    
Providing
administration support to Senior Management;

•                    
Ensure
that records of stocks movements are accurate and reconciled with physical
livestock in/out of the farm.

Qualifications, Skills and Experience: 

•                    
The
applicant must hold a bachelor’s degree in Business Administration or a related
field;

•                    
At least
two years of proven working experience as an Administrator or in a relevant
field

•                    
Excellent
Computer literacy in Microsoft applications;

•                    
Strong
attention to detail and confidentiality;

•                    
Strong
customer service and interpersonal skills;

•                    
Ability
to multi-task, prioritize, and manage time effectively;

•                    
Ability
to work under pressure and out of regular work hours;

•                    
Problem
solving skills;

•                    
Ability
to work both independently and in a team-oriented, collaborative environment;

•                    
Excellent
written and spoken English language skills.

How to Apply:

All suitably
qualified and interested applicants should send their applications, CVs and
academic documents in one pdf document to geniushub@kskassociates.net not in
the attention of the Recruitment Director. Please Quote Reference GH2019/028

Deadline: 10th May 2019

For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs