Field Office Logistics Officer NGO Jobs – Handicap International (Humanity & Inclusion)

Job Title:        Field Office Logistics Officer
Organisation: Handicap
International (Humanity & Inclusion)
Duty Station: Arua,
Reports to: Field
Starting Salary: UGX 2,208,949 monthly gross
About Us:
International (Humanity & Inclusion) is an independent and impartial aid
and development organisation working in situations of poverty and exclusion,
conflict and disaster. We work alongside disabled and vulnerable people to help
meet their essential needs, improve their living conditions and promote respect
for their dignity and fundamental rights. Handicap International is outraged by
the injustice faced by people with disabilities and vulnerable populations, we
aspire to a world of solidarity and inclusion, enriched by our differences,
where everyone can live in dignity.
Key Duties and Responsibilities: Under the supervision of HI Field Coordinator
in Arua and in direct coordination with HI Technical Unit and Operations
Coordinator, the Field Office Logistics Officer will be responsible for:
Planning and
guaranteeing efficient supply chain management
  • Participate in the drafting of a supply plan per project
  • In liaison with the admin/SSC, define (adapted procedure) and
    supervise the program’s supply procedures in compliance with internal and
    donor regulations and legal requirements
  • Oversee the transport of merchandise and manage customs clearance
  • Manage national and international calls for tender
  • Set up and check on the regular updating of a suppliers database
  • Supervise the monitoring of Purchase and Service Requests and check
    purchase files
  • Supervise the reception of merchandise and the delivery of material
    to requesting parties
  • Assist with the drafting of donor reports and preparing for audits
    on aspects concerning supply
  • Draw up contracts for suppliers and service providers and manage,
    archive and monitor suppliers and service providers
Supervising the
management and use of the vehicle fleet and other means of transport in
compliance with internal regulations and the security plan
  • In liaison with the admin/SSC, define the program’s transport needs
  • Define the management and user rules for vehicles and other means of
    transport in compliance with local legislation, the Highway Code, the
    program’s security rules and HI’s regulations
  • Organize/ensure the organization of the management of other
    transport means
  • Organize/ensure the organization of the above vehicles’ allocation
    and availability
  • Undertake the following tasks and record them in the vehicle
    monitoring table:
    • Optimal vehicle maintenance
    • Monitoring and checking vehicle use and consumption
    • Managing the vehicles’ fuel supply
    • Following up on road accidents
  • Ensuring the filing and archiving of files, contracts and
    documentation associated with vehicles and transport
Managing technical
  • Validate the choice of adapted materials in compliance with
    procurement procedures
  • Assist with the definition of equipment management procedures and
    put them in place
  • Set up and monitor Equipment Monitoring Charts(EMC); ensure the
    reliability of the data they contain and the filing and archiving of
    documents pertaining to them
  • Liaise with the Program Accounts Unit on the localization of fixed
    assets and their monitoring in the EMC
  • Monitor entries and withdrawals for each equipment group
  • Undertake regular physical inventories and send them to head office
    in compliance with deadlines
  • Ensure the installation, maintenance, monitoring and traceability of
    equipment (computer, power-supply, communication, etc.)
  • Check the Technology Charter is properly applied and monitor email
    and internet access
  • Train program staff on how to handle equipment and draft procedures
    for use
  • Assist with drafting donors’ financial reports, funding proposals
    and budgets revisions for aspects concerning equipment management
the management of general services (expatriate staff accommodation, offices and
storage facilities
  • Set up and supervise the physical management of stocks and storage
  • Set up and monitor stock management procedures
  • Identify and anticipate program needs for premises
  • Define the criteria for choosing and selecting premises
  • Search for and identify available premises
  • Manage the fitting out, upkeep and maintenance of premises
  • Analyse insurance coverage options and contact insurance companies
  • Monitor the premises’ utility contract costs (water, electricity,
  • Ensure the premises are secure (locking systems, watchmen, first aid
    kits, extinguishers)
  • Manage the logistical organization of project seminars and training
Participating in
the analysis and implementation of the program’s security rules
  • Bring all security information collected that he/she is aware of to
    the attention of his/her line manager
  • Monitor the program risks
  • Circulate information concerning the security of travel, equipment
    and premises within the program
  • Secure and render visible the premises, vehicles, equipment and
    individuals as set out in the security rules
Managing the
program’s logistics team
  • Manage and lead the program’s logistics team, fix objectives and
    assess the staff he/she line-manages
  • Train his/her team
  • Set up communication and coordination mechanisms for his/her team
  • Manage contractual monitoring (leave, end of trial periods, etc.) of
    the staff he/she line-manages; if necessary, co-validate disciplinary
    procedures with the support services coordinator
  • Oversee his/her team’s career development: define training needs and
    provide guidance on professional development

Qualifications, Skills and Experience: 
  • The ideal candidate for the Handicap International (Humanity &
    Inclusion) Field Office Logistics Officer job must hold a Bachelor’s
    Degree in Logistics/Procurement and Supply Chain Management OR;  a certificate with the Chartered
    institute of Procurement and Supply Chain Management(CIPS) OR: a
    certificate in Finance
  • Three years of professional experience in an INGO at a similar
  • Proven experience in Managing the supply chain, Stock, Equipment,
    Vehicles and Merchandise transportation.
  • Autonomy in site, contracts and power supplies Management.
  • Knowledge of the drafting procurement procedure, setting up internal
    controls and achieving systems.
Personal Qualities
  • Ability to work under high pressure;
  • Strong interpersonal and intercultural skills
  • Excellent Computer Skills
  • Strong negotiation Skills
  • Perfect fluency in English: written and spoken and strong writing
Starting Date: May
How to Apply:
All suitably
qualified candidates who wish to join Handicap International are encouraged to
send their updated CVs (3 pages max, including three professional references)
with cover letters to HR Department at with the
subject:  Application for Field Office Logistics Officer ARUA.
Deadline: 24th April 2019 by 5:00pm
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