The Ugandan Jobline

• Participate in the drafting of a supply plan per project
• In liaison with the admin/SSC, define (adapted procedure) and
  supervise the program’s supply procedures in compliance with internal and
  donor regulations and legal requirements
• Oversee the transport of merchandise and manage customs clearance
  procedures
• Manage national and international calls for tender
• Set up and check on the regular updating of a suppliers database
• Supervise the monitoring of Purchase and Service Requests and check
  purchase files
• Supervise the reception of merchandise and the delivery of material
  to requesting parties
• Assist with the drafting of donor reports and preparing for audits
  on aspects concerning supply
• Draw up contracts for suppliers and service providers and manage,
  archive and monitor suppliers and service providers

• In liaison with the admin/SSC, define the program’s transport needs
• Define the management and user rules for vehicles and other means of
  transport in compliance with local legislation, the Highway Code, the
  program’s security rules and HI’s regulations
• Organize/ensure the organization of the management of other
  transport means
• Organize/ensure the organization of the above vehicles’ allocation
  and availability
• Undertake the following tasks and record them in the vehicle
  monitoring table:
• Optimal vehicle maintenance
• Monitoring and checking vehicle use and consumption
• Managing the vehicles’ fuel supply
• Following up on road accidents
• Ensuring the filing and archiving of files, contracts and
  documentation associated with vehicles and transport

• Validate the choice of adapted materials in compliance with
  procurement procedures
• Assist with the definition of equipment management procedures and
  put them in place
• Set up and monitor Equipment Monitoring Charts(EMC); ensure the
  reliability of the data they contain and the filing and archiving of
  documents pertaining to them
• Liaise with the Program Accounts Unit on the localization of fixed
  assets and their monitoring in the EMC
• Monitor entries and withdrawals for each equipment group
• Undertake regular physical inventories and send them to head office
  in compliance with deadlines
• Ensure the installation, maintenance, monitoring and traceability of
  equipment (computer, power-supply, communication, etc.)
• Check the Technology Charter is properly applied and monitor email
  and internet access
• Train program staff on how to handle equipment and draft procedures
  for use
• Assist with drafting donors’ financial reports, funding proposals
  and budgets revisions for aspects concerning equipment management

• Set up and supervise the physical management of stocks and storage
  premises 
• Set up and monitor stock management procedures
• Identify and anticipate program needs for premises
• Define the criteria for choosing and selecting premises
• Search for and identify available premises
• Manage the fitting out, upkeep and maintenance of premises
• Analyse insurance coverage options and contact insurance companies
• Monitor the premises’ utility contract costs (water, electricity,
  etc.)
• Ensure the premises are secure (locking systems, watchmen, first aid
  kits, extinguishers)
• Manage the logistical organization of project seminars and training

• Bring all security information collected that he/she is aware of to
  the attention of his/her line manager
• Monitor the program risks
• Circulate information concerning the security of travel, equipment
  and premises within the program
• Secure and render visible the premises, vehicles, equipment and
  individuals as set out in the security rules

• Manage and lead the program’s logistics team, fix objectives and
  assess the staff he/she line-manages
• Train his/her team
• Set up communication and coordination mechanisms for his/her team
• Manage contractual monitoring (leave, end of trial periods, etc.) of
  the staff he/she line-manages; if necessary, co-validate disciplinary
  procedures with the support services coordinator
• Oversee his/her team’s career development: define training needs and
  provide guidance on professional development

• The ideal candidate for the Handicap International (Humanity &
  Inclusion) Field Office Logistics Officer job must hold a Bachelor’s
  Degree in Logistics/Procurement and Supply Chain Management OR;  a certificate with the Chartered
  institute of Procurement and Supply Chain Management(CIPS) OR: a
  certificate in Finance
• Three years of professional experience in an INGO at a similar
  position

• Proven experience in Managing the supply chain, Stock, Equipment,
  Vehicles and Merchandise transportation.
• Autonomy in site, contracts and power supplies Management.
• Knowledge of the drafting procurement procedure, setting up internal
  controls and achieving systems.

• Ability to work under high pressure;
• Strong interpersonal and intercultural skills
• Excellent Computer Skills
• Strong negotiation Skills
• Perfect fluency in English: written and spoken and strong writing
  skills;

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