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Admin Jobs - Programme Assistant - Department for International Development (DFID) Salary 39 million

Job Title:   Programme Assistant
Organization: Department for International Development (DFID)
Duty Station: Kampala, Uganda
Salary Range: UGX 39,486,508 – 63,157,531 per annum
Reference No: UGA/0119

About DFID:
The Department for International Development (DFID) leads the UK’s work to end extreme poverty. We’re ending the need for aid by creating jobs, unlocking the potential of girls and women and helping to save lives when humanitarian emergencies hit. The Department for International Development (DFID) has been working in Uganda to improve the quality of essential services and help protect the most vulnerable. Uganda aspires to be a middle income country by 2040. Revenue from oil production and successful regional economic integration could help achieve this sooner. Since 2005, economic growth has averaged 7% annually and inward investment has doubled. Less than a quarter of the population now lives below the national poverty line, down from a third in 2006.

Job Summary:  The Programme Assistant will provide high quality and timely administrative support to a programme team, and to the team’s programmes/projects. The role will be housed in DFID Uganda’s Humanitarian and Inclusion Team. The job holder will report to the Deputy Programme Manager, he/she will get support from others for the cross-cutting support responsibilities and professional development.

Key Duties and Responsibilities: 
·         Provide administrative and logistical support to the programme team.
·         Arrange internal and external meetings.
·         Arrange transport bookings for the team when required.
·         Support general team activities as required, for example: maintains Microsoft Teams, manages the schedule of team meetings Programme support.
·         Proactively follow up with suppliers/partners to ensure invoices are received on time. Keep track of project, contract, Accountable Grant, Memorandum of Understanding deadlines and payment milestones.
·         Scrutinize and promptly process invoices in line with DFID requirements, ensuring adherence to DFID financial management rules and principles and deadlines.
·         Support the Senior Responsible Officers (SRO) to manage budgets by ensuring that the budgets for programmes are aligned to forecasts throughout the year and monthly variances are within 5%.
·         Maintain accurate and up to date financial records which demonstrate a clear audit trail for all DFID financial transfers. Ensure timely monthly reporting of accruals and prepayments; and large cash payments to the Finance Manager.
·         As an in putter, ensure the data/information in electronic financial management system (ARIES) and the Aid Management Platform (AMP) is accurate, comprehensive and updated in a timely manner.
·         Ensure all necessary information relating to support of programmes and teams is saved promptly in the DFID archive system.
·         Support effective monitoring of assets, conduct spot checks as required and maintain up-to-date asset inventories.
·         Support procurement, including completing Procurement Initiation Documents and raising requisitions in ARIES.
·         Provide support in identifying and taking forward communications opportunities, and ensure implementing partners take forward the UKAid branding guidelines. Other responsibilities:
·         He/She is expected to participate in project exercises, including but not restricted to: Annual Reviews, updating delivery plans, delivery chains,
·         Project Completion Reviews, Due Diligence Assessments and Asset/ Financial Spot Checks. Individuals may be assigned additional corporate responsibilities for team and/or business unit according to capability and workload considerations.

Qualifications, Skills and Experience: 
·         The ideal applicant for the DFID Programme Assistant job vacancy should hold a degree in Business Studies, Development Studies, Social Sciences or a related field.
·         At least three years’ experience in a similar role.
·         Proficiency in the Microsoft suite of applications i.e. Word, Excel, Outlook etc.
·         Strong administrative, organizational and project management skills with the ability to juggle competing demands and work on several projects simultaneously.
·         Excellent interpersonal, written and verbal communication skills.
·         Ability to work as part of a team.
·         A very high standard of personal integrity.
·         Ability to prioritize effectively and work to deadliness.

Core UK civil service competencies:
·         Delivering at pace
·         Managing a quality service
·         Working Together

How to Apply: 
All applicants are encouraged to send a filled application form, Download Here, send it to 
AfricaHRHubRecruit@DFID.GOV.UK with a copy of their most recent CV. Please quote the following reference number when applying “UGA/0119”. Failure to do so may result in your application not being viewed.

Deadline: 23rd April 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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