Admin Jobs – Programme Assistant – Department for International Development (DFID) Salary 39 million

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Job Title:   Programme Assistant
Organization: Department
for International Development (DFID)
Duty Station: Kampala,
Uganda
Salary Range: UGX
39,486,508 – 63,157,531 per annum
Reference No:
UGA/0119
About DFID:
The Department for
International Development (DFID) leads the UK’s work to end extreme poverty.
We’re ending the need for aid by creating jobs, unlocking the potential of
girls and women and helping to save lives when humanitarian emergencies hit. The
Department for International Development (DFID) has been working in Uganda to
improve the quality of essential services and help protect the most vulnerable.
Uganda aspires to be a middle income country by 2040. Revenue from oil
production and successful regional economic integration could help achieve this
sooner. Since 2005, economic growth has averaged 7% annually and inward
investment has doubled. Less than a quarter of the population now lives below
the national poverty line, down from a third in 2006.
Job Summary:  The Programme Assistant will provide high
quality and timely administrative support to a programme team, and to the
team’s programmes/projects. The role will be housed in DFID Uganda’s
Humanitarian and Inclusion Team. The job holder will report to the Deputy
Programme Manager, he/she will get support from others for the cross-cutting
support responsibilities and professional development.
Key Duties and Responsibilities: 
·        
Provide
administrative and logistical support to the programme team.
·        
Arrange
internal and external meetings.
·        
Arrange
transport bookings for the team when required.
·        
Support
general team activities as required, for example: maintains Microsoft Teams,
manages the schedule of team meetings Programme support.
·        
Proactively
follow up with suppliers/partners to ensure invoices are received on time. Keep
track of project, contract, Accountable Grant, Memorandum of Understanding
deadlines and payment milestones.
·        
Scrutinize
and promptly process invoices in line with DFID requirements, ensuring
adherence to DFID financial management rules and principles and deadlines.
·        
Support
the Senior Responsible Officers (SRO) to manage budgets by ensuring that the
budgets for programmes are aligned to forecasts throughout the year and monthly
variances are within 5%.
·        
Maintain
accurate and up to date financial records which demonstrate a clear audit trail
for all DFID financial transfers. Ensure timely monthly reporting of accruals
and prepayments; and large cash payments to the Finance Manager.
·        
As an in
putter, ensure the data/information in electronic financial management system
(ARIES) and the Aid Management Platform (AMP) is accurate, comprehensive and
updated in a timely manner.
·        
Ensure
all necessary information relating to support of programmes and teams is saved
promptly in the DFID archive system.
·        
Support
effective monitoring of assets, conduct spot checks as required and maintain
up-to-date asset inventories.
·        
Support
procurement, including completing Procurement Initiation Documents and raising
requisitions in ARIES.
·        
Provide
support in identifying and taking forward communications opportunities, and
ensure implementing partners take forward the UKAid branding guidelines. Other
responsibilities:
·        
He/She
is expected to participate in project exercises, including but not restricted
to: Annual Reviews, updating delivery plans, delivery chains,
·        
Project
Completion Reviews, Due Diligence Assessments and Asset/ Financial Spot Checks.
Individuals may be assigned additional corporate responsibilities for team
and/or business unit according to capability and workload considerations.



Qualifications, Skills and Experience: 
·        
The
ideal applicant for the DFID Programme Assistant job
vacancy should hold a degree in Business Studies, Development Studies, Social
Sciences or a related field.
·        
At least
three years’ experience in a similar role.
·        
Proficiency
in the Microsoft suite of applications i.e. Word, Excel, Outlook etc.
·        
Strong
administrative, organizational and project management skills with the ability
to juggle competing demands and work on several projects simultaneously.
·        
Excellent
interpersonal, written and verbal communication skills.
·        
Ability
to work as part of a team.
·        
A very
high standard of personal integrity.
·        
Ability
to prioritize effectively and work to deadliness.
Core UK civil service competencies:
·        
Delivering
at pace
·        
Managing
a quality service
·        
Working
Together
How to Apply: 
All applicants are
encouraged to send a filled application form, Download
Here, send it to 
AfricaHRHubRecruit@DFID.GOV.UK
with a copy of their most recent CV. Please quote the following reference
number when applying “UGA/0119”. Failure to do so may result in your
application not being viewed.
Deadline: 23rd April 2019
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latest jobs, please visit https://www.theugandanjobline.com or
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