Job Title: Office Assistant & Customer Service Representative (No Experience…
3 Fresher Logistics Assistant UN Jobs – United Nations World Food Programme (WFP)
Job Title: Logistics Assistant
(3 Fresher Jobs)
(3 Fresher Jobs)
Organization: United
Nations World Food Programme (WFP)
Nations World Food Programme (WFP)
Duty Station:
Mbarara (Isingiro, Rwenzori & Bunyoro), Uganda
Mbarara (Isingiro, Rwenzori & Bunyoro), Uganda
Reports to: Logistics
Officer
Officer
Grade: SC5
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary: This job will be based in WFP Office
– Mbarara (Isingiro, Rwenzori & Bunyoro) and the incumbents
will report to the Logistics Officer, or the designate. At this
level, the incumbent is expected to take responsibility for completion of a
range of processes and activities requiring some interpretation of standard
guidelines/practices for all assistance modalities for both WFP and logistics
common services. He/She will be able to recommend a course of action to staff
at various levels and may allocate tasks to other support staff. The Logistics
Assistant will implement well-defined standard logistics/supply chain processes
and activities to enable effective delivery of goods and services for all
delivery modalities.
– Mbarara (Isingiro, Rwenzori & Bunyoro) and the incumbents
will report to the Logistics Officer, or the designate. At this
level, the incumbent is expected to take responsibility for completion of a
range of processes and activities requiring some interpretation of standard
guidelines/practices for all assistance modalities for both WFP and logistics
common services. He/She will be able to recommend a course of action to staff
at various levels and may allocate tasks to other support staff. The Logistics
Assistant will implement well-defined standard logistics/supply chain processes
and activities to enable effective delivery of goods and services for all
delivery modalities.
Key Duties and Responsibilities:
•
Provide
support to logistics operations and activities, following standard processes
and facilitating, directly or indirectly, the effective delivery of food
assistance to beneficiaries.
Provide
support to logistics operations and activities, following standard processes
and facilitating, directly or indirectly, the effective delivery of food
assistance to beneficiaries.
•
Support
timely ordering and delivery of commodities and supplies to authorised partners
and destinations.
Support
timely ordering and delivery of commodities and supplies to authorised partners
and destinations.
•
Support
management of logistics vendors’ contracting activities including performance
monitoring and measurement.
Support
management of logistics vendors’ contracting activities including performance
monitoring and measurement.
•
Respond
to a variety of technical queries/requests for support, following standard
processes, and obtaining guidance as required, to ensure timely and accurate
resolution of all enquiries with a high standard of client service mind-set.
Respond
to a variety of technical queries/requests for support, following standard
processes, and obtaining guidance as required, to ensure timely and accurate
resolution of all enquiries with a high standard of client service mind-set.
•
Contribute
to budget preparation, monitoring and revision for all delivery modalities,
ensuring adherence to relevant procedures and in compliance with corporate
standards.
Contribute
to budget preparation, monitoring and revision for all delivery modalities,
ensuring adherence to relevant procedures and in compliance with corporate
standards.
•
Assist
in monitoring inventory management processes to track trends and account for
the inventory status from source to beneficiary.
Assist
in monitoring inventory management processes to track trends and account for
the inventory status from source to beneficiary.
•
Assist
in management of commodity accounting data quality and integrity.
Assist
in management of commodity accounting data quality and integrity.
•
Support
operational pipeline analyses, assessments and operational planning for all
delivery modalities.
Support
operational pipeline analyses, assessments and operational planning for all
delivery modalities.
•
Process
documentation for execution of logistics operations (e.g. customs clearance,
invoice verification), take appropriate actions to resolve operational issues
escalating various issues to the supervisor.
Process
documentation for execution of logistics operations (e.g. customs clearance,
invoice verification), take appropriate actions to resolve operational issues
escalating various issues to the supervisor.
•
Collect
and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs,
financial closure, physical inventory, transport performance) and ensure
information accuracy in corporate systems in support to informed
decision-making.
Collect
and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs,
financial closure, physical inventory, transport performance) and ensure
information accuracy in corporate systems in support to informed
decision-making.
•
Liaise
with internal and limited number of external stakeholders to support efficient
logistics operations management.
Liaise
with internal and limited number of external stakeholders to support efficient
logistics operations management.
•
Provide
guidance to other support staff, in order to assist them in completing standard
tasks to agreed standards and deadline
Provide
guidance to other support staff, in order to assist them in completing standard
tasks to agreed standards and deadline
Qualifications, Skills and Experience:
•
The
ideal candidate for the United Nations UN World Food Programme (WFP) Logistics
Assistant job placement should hold a bachelor’s degree or its equivalent
obtained from a recognised education institution in any of the following areas:
Statistics, Economics, Logistics and Transport, Supplies Management, Busienss
Administration, transport/freight forwarding/customs clearing and
logistics/supply chain management, or other related area;
The
ideal candidate for the United Nations UN World Food Programme (WFP) Logistics
Assistant job placement should hold a bachelor’s degree or its equivalent
obtained from a recognised education institution in any of the following areas:
Statistics, Economics, Logistics and Transport, Supplies Management, Busienss
Administration, transport/freight forwarding/customs clearing and
logistics/supply chain management, or other related area;
•
At least
five (5) years of progressively responsible experience in Supply Chain
Industry;
At least
five (5) years of progressively responsible experience in Supply Chain
Industry;
•
Experience
in corporate accounting systems and running queries on on-going shipments and
commodity stocks/food stock;
Experience
in corporate accounting systems and running queries on on-going shipments and
commodity stocks/food stock;
•
Experience
in ananlysing data (on commodities, funds etc.) and drafting reports
Experience
in ananlysing data (on commodities, funds etc.) and drafting reports
•
Experience
in measuring service providers’ performance against set key performance
indicators (KPIs)
Experience
in measuring service providers’ performance against set key performance
indicators (KPIs)
•
Experience
in preparation of contract documentation.
Experience
in preparation of contract documentation.
•
Experience
using corporate systems to monitor ongoing shipments, pipeline information,
insurance claims, and food stock.
Experience
using corporate systems to monitor ongoing shipments, pipeline information,
insurance claims, and food stock.
•
Experience
analysing data (on commodities, funds, etc.) and drafting reports.
Experience
analysing data (on commodities, funds, etc.) and drafting reports.
•
Experience
in measuring service providers’ performance against set KPIs.
Experience
in measuring service providers’ performance against set KPIs.
•
Experience
in assisting the preparation of contract documentation.
Experience
in assisting the preparation of contract documentation.
•
Experience
in providing technical business support in corporate systems.
Experience
in providing technical business support in corporate systems.
Competencies:
•
Supply
Chain Management and Optimization: Displays aptitude at monitoring and
reporting on supply chain operations to enable teams to efficiently assess the
performance and sustainability of current networks.
Supply
Chain Management and Optimization: Displays aptitude at monitoring and
reporting on supply chain operations to enable teams to efficiently assess the
performance and sustainability of current networks.
•
Planning,
Project & Resource Management: Supports the planning, forecasting &
resource management efforts of own team by collecting data from diverse
sources.
Planning,
Project & Resource Management: Supports the planning, forecasting &
resource management efforts of own team by collecting data from diverse
sources.
•
Information
Management & Reporting: Collates accurate and timely information and data
to enable informed decision making on reporting within individual unit and
consequently the greater humanitarian community.
Information
Management & Reporting: Collates accurate and timely information and data
to enable informed decision making on reporting within individual unit and
consequently the greater humanitarian community.
•
Market
Analysis, Contracting and Operational Execution: Ability to collect and collate
necessary information to enable WFP to make informed operational decisions.
Market
Analysis, Contracting and Operational Execution: Ability to collect and collate
necessary information to enable WFP to make informed operational decisions.
•
Warehouse
and Inventory Management: Demonstrates ability to implement operational
warehouse procedures and normative guidance in order to manage WFP’s warehouse,
handle inventory effectively through corporate systems, and ensure loss
mitigation.
Warehouse
and Inventory Management: Demonstrates ability to implement operational
warehouse procedures and normative guidance in order to manage WFP’s warehouse,
handle inventory effectively through corporate systems, and ensure loss
mitigation.
•
Technical
Assistance and Coordination: Demonstrates awareness of the importance of
technical assistance and coordination with key stakeholders and an ability to
carry out logistics activities, respecting individual mandates and programme
priorities.
Technical
Assistance and Coordination: Demonstrates awareness of the importance of
technical assistance and coordination with key stakeholders and an ability to
carry out logistics activities, respecting individual mandates and programme
priorities.
NB: Female
applicants and qualified applicants from developing countries are especially
encouraged to apply
applicants and qualified applicants from developing countries are especially
encouraged to apply
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 28th April 2019
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