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Job Title:        Administration
Officer (2 Job Placements)

Organization: GIZ

Duty Station: 
Uganda

Reports to: Head
of Programme

About US:

The European Union
Emergency Trust Fund (EUTF) and the German Ministry for Economic Cooperation
and Development (BMZ) have commissioned the Gesellschaft für Internationale
Zusammenarbeit (GIZ) with the programme ”Supporting Refugees and Host
Communities in Northern Uganda“. The main objective of the programme is the
improvement of the inclusive socio-economic development of refugees and the
host population within the three districts of Northern Uganda, namely Arua,
Adjumani and Moyo, which are amongst the districts with the highest percentage
of refugees. The programme combines the support to the district local
government structures, efforts to create income and employment and the support
for agricultural activities.

Key Duties and Responsibilities: 

•                    
Managing
daily office operations

•                    
Providing
administration support to the team in line with GIZ/EU standard procedures

•                    
Organising
events and meetings

•                    
Providing
logistics support

•                    
Managing
travel bookings and travel claim submissions

•                    
Managing
stocks and inventories .

•                    
In this
context, the Administration Officer fulfils the following tasks:

•                    
Administration

•                    
Supports
the team with general administrative duties as assigned

•                    
Liaises
with conference and events venues to ensure suitable services and facilities

•                    
Supports
the planning, preparation and logistical set up of events in close
collaboration with team members (reservations, reimbursement of transport
allowance and per diem, etc.)

•                    
Manages
stock levels and initiates the purchasing of office supplies

•                    
Maintains
an inventory of programme assets

•                    
Conducts
cash handling under the supervision of the supervisor

•                    
Supports
the administration of local subsidies in close collaboration with team members

•                    
Books
travel for team members and supports the timely submission of travel claims

•                    
Responsible
for filing of all relevant documents (electronically or in hard copy) according
to the GIZ/EU filing system

•                    
Maintaining
service request records

•                    
Updating
training, consultancy lists, and databases as advised by the technical staff

•                    
Regularly
checking of logbooks of all the project vehicle and calculate fuel consumption.
Finance and Accounting

•                    
Preparing
financial documents (vouchers, receipts, invoices etc.) to be delivered to
country office through HlSE office in Kampala.

•                    
Helping
in the preparation of internal/external controls and audits.

•                    
Other
duties/additional tasks

•                    
Assists
in and/or carries out other office activities and other tasks, as Assigned

Qualifications, Skills and Experience: 

•                    
The GIZ
Administration Officer must hold a University degree in Business Administration
or related field

•                    
A
minimum of three years of work experience in a similar position

•                    
Extensive
knowledge of office management systems and procedures. Other knowledge, additional
competences .

•                    
Excellent
written and oral knowledge of English

•                    
Madi
and/or Lugbara language skills are a very strong asset

•                    
Excellent
communication and organisational skills

•                    
Excellent
time management skills and ability to multi-task and prioritise work

•                    
Attention
to detail and problem-solving skills

•                    
very
good working knowledge of ICT technologies (related software, phone, email,
internet and computer applications (Outlook, Word, Excel, PowerPoint)

•                    
Professional
attitude and conduct

•                    
Team
player

•                    
Politeness
and helpfulness in dealing with visitors

•                    
Willingness
to upskill as required by the tasks to be performed

How to Apply:

All interested
candidates are invited to send their applications enclosing curriculum vitae,
academic and professional certificates along with the names and contacts of
three referees. Applications should be sent by post, courier, hand delivery or
e-mail to The Director Executive Recruitments, Future Options Consulting Ltd,
4th Floor, DTB Centre, Kampala Road, P.O. Box: 34934, Kampala, Uganda. Phone:
0393 265028/9, 0414-231204/6; Email: hr@futureoptionsug.com (Please
include the title of the position for which you are applying in the subject
line of the email).

Deadline:  2^nd May 2019

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