Fresher UN Administration Assistant (Assets & Facilities Management) Job Vacancies – United Nations World Food Programme (WFP)

Organization: United
Nations World Food Programme (WFP)
Duty Station: 
Kampala, Uganda
Grade: SC5
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.
Job Summary:   The Administration Assistant (Assets &
Facilities Management) will support effective delivery and maintenance of
client-focused, value-for-money oriented quality administrative practices.
Key Duties and Responsibilities: 
  • Regularly check the provision of a range of services, including
    facilities and light vehicle management, travel, protocol related, etc.,
    maintaining information, to contribute to the provision of a safe and
    comfortable working environment.
  • Collate and process information including dissemination to support
    the production of standard documents and reports for the unit, to enable
    decision-making and the effective management of resources.
  • Manage and maintain paper and electronic records within the area of
    responsibility in accordance with established procedures, to ensure swift
    and easy data access as required.
  • Undertake research and perform basic analyses of data, to contribute
    to the provision of accurate information and effective management of
  • Be a first point of contact for internal queries, to facilitate the
    provision of efficient and effective resolution of daily issues.
  • Provide inputs to routine methods and practices in own area of work,
    to support the continuous improvement of services provided.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme
    (WFP) Administration Assistant (Assets & Facilities Management) job
    placement should hold a Bachelor’s degree in any of the following
    disciplines: Administration, Business Administration, Secretarial Studies
    or related field obtained from a recognized institution;
  • Demonstrable ability to perform overall administrative functions
    specially on inventory management with a minimum of two  years’ working experience in Asset
  • Hands-on experience in ERP/SAP platform for asset management.
  • Proven ability to perform all routine administrative activities in
    line with WFPs operating standards through day to day work
  • Has supported in providing ad-hoc guidance to new staff members
  • Business Support Services & Reporting: Exhibits ability to convert business
    plans into clear actions for team members to support the implementation of
    the program. Collects and reports data to draw out fact-based insights.
  • Internal Controls & Risk Management: Demonstrates basic knowledge of
    internal controls, risk management, and monitoring mechanisms and their
    applicability to immediate client’s critical activities.
  • Resource Management: Monitors trends in staffing and resource usage to anticipate and
    escalate potential issues to programme leaders and key clients.
  • Specialised Knowledge in Administrative Services: Demonstrates a broad or specialist
    knowledge of administration best practices, techniques and processes, and
    a good grasp of WFP standards, processes, and infrastructure in area of
    responsibility; applies this to ensure the provision of efficient and
    effective administration services.
  • Customer Focus:
    Monitors and supervises administrative work against the established
    standards and protocols for service excellence. Ensures that customer
    problems are identified and resolved.
NB: Female
applicants and qualified applicants from developing countries are especially
encouraged to apply
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 28th March 2019
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