Fresher Procurement Assistant Jobs – Med-Optics Limited

Organisation: Med-Optics
Duty Station:  Kampala,
Reports to:
Procurement Officer
About US:
Med-Optics Limited,
is a private company that was established in 2002 to provide a high standard of
quality eye health services. Over the last 17 years, Med-Optics has established
itself as a preferred provider of quality, investigative Optometry Services in
Uganda. Our Customers can always be assured of quality eye health with
attention to detail and follow-up to ensure customer satisfaction.
Job Summary:    The Procurement Assistant will provide support
in the execution of Procurements for the timely availability of quality goods
and services in accordance with approved Guidelines and Procedures.
Key Duties and Responsibilities: 
  • The incumbent will compile requests of the items (goods, works and services)
    to be procured based on requests by the user departments in line with
    requisition guidelines.
  • Prepare and request for quotations and/or proforma invoices from
    suppliers in line with procurement guidelines.
  • Verify Pro-forma Invoices to establish compliance with approved
    awards for goods and/or services in line with procurement guidelines.
  • Prepare Purchase order documentation and generate receiving reports.
  • Open and evaluate quotations and prepare documentation evaluation
    analysis in line with procurement guidelines.
  • Prepare Documentary Credit Application / Import Declaration Forms
    and other related procurement documentation for the timely and effective
    execution of Contracts.
  • Assist in Supplier performance evaluation in accordance with
    approved performance indicators/criteria, through follow up on delayed
    deliveries and keep user departments informed; consulting them if there is
    need to change specifications or suppliers.
  • Generate a weekly report on all outstanding items, requisitions,
    price reductions/savings on goods and services, and product or service
    quality in line with procurement management guidelines
  • Ensure goods and materials supplied are as per specifications and
    supplied at the best prices to ensure value for money.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Med-Optics Limited Procurement Assistant
    job placement must hold a Bachelor’s degree in Procurement and Supply
    Chain Management, Stores and Supplies Management, Logistics or a related
    qualification from a recognized institution.
  • Relevant experience in a busy procurement department.
  • Excellent inter-personal and communication skills
  • A good command of both written and spoken English
  • Patient, understanding and of a pleasant character
  • Computer literate with ability to use Microsoft Office
  • Commitment to the organizational values
  • Have good numerical skills
  • Honesty and integrity is critical
  • Ability to bond with and work in a team.
  • Attention to detail and accuracy
  • Ability to work under pressure and to meet competing deadlines
  • Good planning and organizing skills
How to Apply:
All suitably
qualified and interested persons should submit their application with a cover
letter and an updated CV with three suitable referees with their telephone
contacts, by email only to;
Human Resource
Med-Optics Limited;
Email to: (Please indicate the
role you are applying for in the subject line of your email)
Deadline: 12th March 2019
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