Fresher Admin Transit NGO Jobs – Medecins Sans Frontières (MSF)

Job Title:  Admin Transit
Organization: Medecins
Sans Frontières (MSF)
Duty Station: Kampala,
About US:
Médecins Sans
Frontières (MSF) is an International independent medical humanitarian
organization that delivers aid to people affected by armed conflict, epidemics,
natural disasters and exclusion from health care. MSF offers assistance to
people based on need irrespective of race, religion, gender or political
Key Duties and Responsibilities: 
  • In conjunction with headquarters, managing visas, plane tickets and
    associated required processes for the arrival and departure of
    international staff from the country
  • Coordinating the movements of staff (local and international) and
    related administrative formalities (passports, visas, per diems) with the
    projects and headquarters
  • Ensuring contact with external partners to stay informed on policies
    and procedures related to movements, entry/work regulations (immigration,
    UN, airline companies…)
  • Being responsible for all administrative tasks required for
    personnel transiting through the capital (incl. transportation, briefings,
    financial matters and lodging)
  • Ensuring the update of movement-related tools and Mission contact
    information and their regular distribution (incl. movement lists and
  • Planning and supervising, in close coordination with the HR
    department, the associated processes (recruitment, training/induction,
    evaluation, potential detection, development and communication) of the
    staff under his/her responsibility (administrative assistants,
    housekeeping staff in order to improve people capabilities and to ensure
    both the sizing and the amount of knowledge required
  • Being in charge of the preparation of per diems, modes of
    telecommunication, and housing/rooming assignments ensuring proper management
    of guesthouses (furniture, cleaning, food)
  • Being responsible for the fi ling of administrative documents
    according to MSF standards and local legislation. Sending required
    documentation to HQ in a timely manner.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Medecins Sans Frontières (MSF) Admin
    Transit job must hold a Bachelor’s degree or Diploma in the following
    principles, Tourism Management, AITA, Business Administration or other
    related fields
  • A minimum of two years of experience in busy environment, AITA
    experience is an added advantage
  • Proficient in the use of office equipment and computer software
    packages, such as Microsoft Word
  • Competences/ Skills: Team worker, Flexibility, mobility, rigour, pro-activity, able to
    work with multi-disciplinary and multicultural people.
  • Language: English
    / French (Added advantage).
 How to Apply:
All suitably
qualified and interested candidates are invited to email their applications
Candidates MUST send their applications to the email above. Only short listed
candidates meeting the above criteria will be contacted.
Deadline: 24th March 2019 by 5:00pm
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