Finance and Administration Officer Jobs – International Women’s Coffee Alliance (IWCA)

and Administration Officer
Organization: International
Women’s Coffee Alliance (IWCA)
Duty Station: Kampala,
Reports to:
Executive Director
About US:
The International
Women’s Coffee Alliance (IWCA) Uganda Chapter is part of a global network of
self-organized, self-governing women aimed at advocating for the reduction of
barriers for women in coffee producing countries by providing access to
resources while creating a forum through which women connect with others
throughout the coffee value chain. IWCA Uganda Chapter started in 2010, with
the goal developing a strong and visible network of women in the coffee
industry who can share their experiences, resources and contacts with others
throughout IWCA chapters in producing and consuming countries.
Key Duties and Responsibilities: 
Budgeting and
Budget monitoring
  • Provide support in preparation of budgets and work plans for IWCA
    Uganda Chapter.
  • Regularly monitor budget and cash-flow management by ensuring
    expenditures are within the budget limits, identify and provide variances
    explanations for Management or Board decision making.
Financial Reporting
  • Prepare general ledger account analysis and reconciliations
  • Prepare and maintain books of accounts
  • Prepare financial statements and reports accurately and within set
    time frames
Banking and Bank
  • Coordinate the Chapter’s banking transactions.
  • Manage the bank account and ensure timely and accurate bank
Petty cash
  • Prepare petty cash vouchers and reconciliations.
  • Adequately manage petty cash and account for it.
Audits and
Financial records
  • Prepare reports, schedules and other documents required for both
    internal and external audits. Prepare and file supporting documents for
    all accounting transactions.
Procurement and
Asset Management
  • Offer technical support in the procurement of goods and services for
    the Chapter including sourcing of quotations, evaluation of quotations,
    preparing Local Purchase Orders and Goods Received Notes.
  • Maintain the Chapter’s asset register.
Logistical Support
  • Plan and provide logistical support for the IWCA Uganda Chapter
    Office and other fora such as meetings, workshops and training events.
  • Facilitate processing of travel documentation or transport logistics
    for Staff and Stakeholders as and when necessary.
  • Support preparations for meeting and take minutes when necessary.
  • Perform any other duties as may be assigned from time to time.

Qualifications, Skills and Experience: 
  • The ideal candidate must hold a Bachelor’s degree in Business
    Administration, or Commerce, or Accounting, or related field
  • A minimum of three (3) years of working experience in a finance and
    accounting role.
  • Good team player.
  • Work independently as well as collaborates with others.
  • Analytical. Ability to quickly assess and analyse problems and
    develop solutions.
  • Organized. Ability to work under pressure and within deadlines. 
  • Proficient in Microsoft office.
  • Knowledgeable in accounting principles and methods.
How to Apply:
All suitably
qualified and interested candidates should submit their applications with cover
letters and updated CVs with at least three (3) suitable referees with their
telephone contacts, by email only to;  Please indicate the role you are applying for
in the subject line of your email.
Deadline: 26th March 2019.
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