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Entry Level Administrator Job Opportunities - KOICA Uganda

Job Title:          Administrator
Organization: KOICA Uganda
Duty Station: Kampala, Uganda

About US:
Korea International Cooperation Agency (KOICA) is promoting amicable and cooperative relations and mutual exchange by rendering support to economic and social development of partner countries.

Job Summary:  The Administrator will ensure implementation of KOICA office policies, create and maintain all administrative records in a positive and friendly agency image through; corporate communication; offer support in organizing travels for staff.

Key Duties and Responsibilities: 
  • Work in close collaboration with requesting unit, draft specifications for all goods and services.
  • Estimate costs and solicit quotations/ proposals in accordance KOICA regulations.
  • Prepare request for Bids, Quotes and Proposals and collect proposals / quotations / proforma invoices from suppliers following the purchasing procedure of the organization.
  • Place orders on time and follow up to ensure timely delivery of the items or service and report as appropriate to the immediate supervisor and the requesting unit on the status of the order.
  • Obtain documentation to clear shipment of goods free of duty and customs
  • Establish procedures for the operation maintance of the office.
  • Supervise the work of service providers including; IT services, Security and cleaning.
  • Manage the office budget for all on going services and costs (e.g. Rent, utilities, supplies, maintenance, and telephone) for all offices and residences.
  • Maintain lease agreements and utilities accounts for offices.
  • Ensure proper record systems is in place to track usage.
  • Coordinate the recruitment of new staff, and the preparation and maintance of complete employment files for all staff.
  • Orient new employees on corporate policies and benefits.
  • Enroll new local staff in the health insurance plan.
  • Other tasks as assigned by the Country Director.


Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree in Business Administration, Management or other relevant field.
  • Two to three years relevant professional experience on office administration, operations, procurement, human resources, or relevant experience. Two or more years of experience with an International organization is desirable.
  • Excellent writing, computer and organizational skills.
  • Proven ability to work closely wit a variety of project stakeholders, including local senior and support staff, Home office staff, consultants, vendors and subcontractors to work collaboratively to solve administrative and operational problems as they arise.
  • Proven ability to independently plan and execute complex tasks while addressing daily management demands
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to draw conclusions and make recommendations based on research data and findings.
  • Skill in the use of personal computers and related software applications.
  • Good program planning and implementation skills.
  • Knowledge of communication principles, media and marketing techniques.
  • Skill in organizing resources and establishing priorities.
  • Ability to manage and facilitate educational programs
  • Advanced writing and editorial skills.
  • Knowledge of finance, accounting, budgeting, and cost control procedures.
  • Experience working with donor agencies is preferable.
  • Ability to perform in a dynamic and fast- paced work environment with limited supervision.
  • Willingness to bring innovation, tackle challenges and produce deliverables within assigned timeline.
  • Communication Skills
  • Excellent communication and presentation skills in English and Luganda
  • Excellent oral and writing skills in above languages is , a must
  • Good computer skills
  • Proficient in Microsoft Office, Excel, Powerpoint ,access and other applications of wide usage;
  • Previous experience and effective use of internet communication gadgets a must.

How to Apply:
All suitably qualified and interested candidates should E-mail or hand deliver their updated Curriculum Vita, academic certificates/testimonials and address of three (3) referees plus telephone contact to the following address;

The Country Director,
Korea International Cooperation Agency,
2nd Floor, Mariba House, Golf CourseRoad, Kololo

P.O. Box 37636, Kampala

Email to:  koicauganda@gmail.com

Deadline: 20th March 2019

NB: Please note that the date for the interviews shall be communicated on the 22nd March 2019.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline
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