United States Peace Corps Careers – Voucher Examiner / Travel Assistant

United States Peace Corps
Duty Station: 
Kampala, Uganda
Reports to: Deputy
Director, Management and Operations (DDMO)
Vacancy Announcement No. 2019 – 002
About Peace Corps:
The Peace Corps is
an agency of the United States Government, which sends American Volunteer
development workers to assist in capacity building and technical assistance
activities in over 70 countries worldwide.  The United States has enjoyed
diplomatic relations with Uganda for over 30 years.  Ambassador Scott H.
DeLisi currently heads the U.S Mission to Uganda.  The Mission is composed
of several offices and organizations all working under the auspices of the
Embassy and at the direction of the Ambassador.
Among the offices
operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control
  • Peace Corps 
Job Summary:  The Voucher Examiner / Travel Assistant is
responsible for all aspects of Peace Corps Uganda voucher examination,
preparation of Travel Authorizations and review of Travel vouchers.  This is a multi-function position requiring a
great degree of planning, flexibility and creativity and a high degree of
organization and ethics. Due to the myriad of duties required, the Voucher
Examiner / Travel Assistant will need a sense of prioritization, planning and
attention to detail and the ability to efficiently juggle multiple tasks
Key Duties and Responsibilities: 
Finance / Voucher
Examiner (50%)
  • Examines, analyzes, ensures eligibility and recommends for payment a
    variety of difficult and complex vouchers, including claims against
    contracts, purchase orders, grants, and complex travel vouchers. Makes
    independent judgment as to the accuracy and eligibility of the voucher
    claim presented for payment; ensures that it conforms to the payment
    provisions set forth in the obligation. Rejects incomplete or invalid voucher
    claims and returns the documents to vendors.
  • Ensures that the request for payment documents are valid and
    accurate; the expenditures presented for reimbursement are consistent with
    the terms and conditions as stated in the contracts; and that they are
    adequately supported by proper and sufficient documentation.
  • Ensures that travel and program advance requests are approved in
    accordance with PC Cash Management Policy and the established standard
    operating procedures.
  • The incumbent scrutinizes vouchers and works directly with the FAs
    to resolve discrepancies at the lowest level and informs supervisor of
    unresolved issues.
  • Ensures that administrative approvals, justification and/or
    additional supporting documentation have been obtained prior to processing
    claimed expenses.
  • Ensures that payments are eligible under current PC guidance and
    made against valid obligations and sufficient funds in ForPost. Analyzes
    historical payment records of recurring expenses and coordinates with the
    Financial Assistants to provide any necessary increments/adjustments in
    obligated amounts.
  • Ensures that all invoices are paid on time and in full compliance
    with the requirements of the Prompt Payment Act. Assists vendors with the
    prompt resolution of payment problems and/or inquiries by tracking all
  • Provides interpretation of applicable PC UG payment regulations,
    procedures and guidance to vendors regarding proposed payments.
  • Assist in tracking and reconciling of Vendor Payments
  • Processing of VAT reimbursement requests; Put VAT stamp on all
    invoices lined up for VAT reimbursement, collect receipts for paid up
    invoices, fill the online VAT return form and submit it to the Embassy.
Travel (40%)
  • Preparation of Travel Authorizations
  • Review and process Travel vouchers for PC staff and official
  • Dissemination of policies related to travel such as allowable travel
    expenses, reimbursement procedures, travel Regulations, Per Diem rates,
    and others.
  • Coordinate with Travel Agents to ensure that travel related
    permissions / formalities are adhered to and also that tickets are issued
    in a timely manner.
  • Coordinates with relevant staff to ensure that PC staff travel
    requirements are appropriately met
  • For staff on official travel, coordinate with hosting Posts to
    ensure that all travel requirements are met in a timely manner e.g.
    sending TAs, passport information, VISA information, etc.
  • Follow up on travel related invoices and payments such as those for
    tickets, airport transfers, visas etc
  • Makes hotel and other travel-related reservations for official Peace
    Corps travelers and visitors.
  • Ensures obligation in FORPOST is done for travel-related expenses to
    include but not limited to accommodation, Meals and Incidental expenses,
    tickets and other miscellaneous expenses
  • Official Travel Card holder
  • Assist with photocopying / collating of non-cashier vouchers.
  • Coordinate and track all DHL/FedEx shipment to Peace Corps HQ/GAP.
  • Be knowledgeable of the Peace Corps Uganda Safety and Security
    policies and procedures to include timely reporting of suspicious
    incidents, persons, or articles.
  • Ensure complete confidentiality regarding all information related to
    PC staff, volunteers and operations.
  • Serve as back up for admin staff as assigned.
  • Develop and regularly update travel related guidance for all PC
    official travelers
  • Performs other duties as assigned by the DMO and the DDMO.
  • Immediately communicates Volunteer safety and security concerns and
    issues to the Safety and Security Manager (SSM) and CD.  Knowledgeable and supportive of Peace
    Corps safety and security policies and procedures, including the timely
    reporting of suspicious incidents, persons or articles.

Qualifications, Skills and Experience: 
  • The ideal candidate for the United States Peace Corps (PC) Voucher
    Examiner / Travel Assistant job must hold a bachelor’s degree or
    equivalent in accounting, auditing, business administration or a related
  • At least five years of progressively responsible experience in
    voucher examining, accounts payables, accounting, auditing or related
    budget and fiscal work. 
    Furthermore, 2 years of experience in Travel and logistics
    coordination is also a requirement.
  • US Government experience is an added advantage.
  • General familiarity with accounting principles and concepts,
    financial management and reporting procedures.
  • Ability to comprehend and logically, accurately and properly apply
    the voucher examination process, various and detailed technical program
    regulations, terms, and conditions as exist.
  • Must have tact and ability to explain clearly and convincingly the
    rationales for payment disallowances.
  • Must have demonstrable analytical and decision-making abilities.
  • Ability to work under limited supervision, and to organize and
    prioritize work schedules is also critical.
  • Incumbent must also be able to 
    undertake a critical review of vouchers, applying technical skills
    together with existing general rules and regulations to each and every
    voucher submitted for payment and liquidation.
  • Excellent interpersonal and customer service skills.
  • Legally able to work in Uganda
  • Language Proficiency: Level IV English proficiency
How to Apply:
Please submit a Word
formatted letter of interest, resume (maximum 3 pages), names and contact
information for three references to applications@ug.peacecorps.gov.
Please clearly indicate your name and the position applied for on the subject
line of the cover email as well as on all the attachments: For example “Akello
Ritah_ Voucher Examiner” for the Grants Coordinator Position. Do not write any
other words in the subject line of your mail. Submitted documents become the
property of the Peace Corps.
Deadline: 22nd February 2019
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latest jobs, please visit https://www.theugandanjobline.com or
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