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UN Property Management Assistant Jobs - United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)


Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Duty Station: Entebbe, Uganda
Job Opening Number: ESB/GJO/PMD/006/02-2019
Reports to: Property Chief of Unit
Job Grade: GS-3

About US:
Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.

Job Summary:  The Property Management Assistant assists the supervisor in efficient management, accountability of property control in accordance with UN Regulations and Rules, Manuals and relevant guidance. The incumbent will ensure tffective tracking, monitoring, and reporting of 2 Inventory transactions and property management related activities Additionally, the Property Management Assistant handles the administrative formalities courtesies and communications required to ensure seamless interaction and collaboration between Principals of the Mission, the Host government and the diplomatic community in the conduct of official, activities. He/she assists in the coordination of the smooth running of the Head of Premises, Chief of Staff, Special Representative of the Secretary-general (SRSG), Deputy Special Representatives of the Secretary-General (DSRSGs) as well as other I high-level visiting delegations and official functions.

Key Duties and Responsibilities:  Within delegated authority, the Property Management Assistant will carry out the following duties:
  • Assists in maintaining accurate and auditable property records in electronic inventory management system 10 for property control and accountability in line with the administrative instructions, guidelines, manuals and SOPs; Assists in conducting physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in serviceable condition;
  • Assists in identifying anomalies and/or discrepancies and the details thereof, or any other reason for rejection 20 and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action. Assists in conducting physical in conducting physical inspection and quality control of mission UNITED NATIONS property to ensure that all items are accounted for and in serviceable conditions.
  • Assists in identifying anomalies and/or discrepancies and the details thereof or any other reasons for rejection and record in damage discrepancy reports posted on the Damage Discrepancy Reports posted on the system and presented to the Receiving &Inspection (R&I) supervisor and Procurement for immediate action,
  • Perform data entry of the Goods Receipt Reports in Umoja and R&I reports in Galileo inventory management system.
  • Assists in maintaining accurate and auditable property records in electronic inventory management systems for property control and accountability in line with the administrative instructions guidelines manuals and SOPs. Update all physical verification records and data entry in Galileo system.
  • Assists in the execution of contracts for the disposal of property and supplies including all types of waste material.
  • Assists the supervisor in dealing with the Self Accounting Units (SAUS) for preparation of equipment write offs and processing of write off cases through relevant property survey boards.
  • Assists in the preparation of statistical analysis and trend analysis on United Nations property.
  • Assists in the preparation, submission and follow up of Note verbal with the Ministry of Foreign Affairs (MOFA) for Tax exemptions for international staff working for MONUSCO, RSCE, OIOS, Ombudsman Office, RPO, UNMAS, UNMISS, UNISFA, MINUSCA, OIOS, CPT, UN Contractors and Consultants Based in Uganda.
  • Provide visa processing assistance and support to international staffs and dependents working for MONUSCO, RSCE, OIOS, Ombudsman Office, RPO, UNMAS, UNMISS,UNISFA, MINUSCA, OIOS, CPT, UN Contractors and Consultants Based in Uganda. Provide administrative support to UNESB and MONUSCO offices in DRC (SRSG Office, Chief of Staff, Legal Office; amongst others)
  • Perform other duties as required by the supervisor. Competencies:


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Organization Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) Property Management Assistant job placement should hold a High school diploma or equivalent
  • At least three years of progressively responsible experience in the field of property management, inventory control, logistics, administrative/protocol support or other related fields is required.
  • At least one (1) year experience in administrative/protocol support in the UN system is required.
  • Experience working in the UN Peacekeeping environment is desirable.
  • Experience in drafting diplomatic documents is desirable.
  • Valid national driving license is desirable
  • Computer literacy in word processing, excel, spreadsheets is required
  • Knowledge in SAP/Umoja, Business Intelligence applications is desirable.
  • Languages: fluency in oral and written English is required.

Competencies:
Professionalism:
  • Knowledge of the Organization's rules and regulations as they pertain to supply, purchasing and logistics.
  • Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps.
  • Shows pride in work and in achievements: demonstrates professional competence and mastery of subject matter; is conscientious and efficient. in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Planning & Organizing:
  • Develops clear goals that are consistent with agreed strategies, identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing other ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflected in position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.

How to Apply:
All suitably qualified and interested Ugandan candidates should send their applications with the following documents:
  • The United Nations Personal History form (P-11), Download Here; This should be signed
  • Proof of required academic certificates i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation reports / appraisals

The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (check beginning of this advert) and Job Title to: rsce2-recruitment@un.org

Deadline: 2nd March 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


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