The Ugandan Jobline

• Assists in the preparation of the annual (draft) demand and
  acquisition plans prior to the budget formulation as part of the mission
  logistics planning process based on mission priorities;
• Liaises with UN Global Service Centre (UNGSC) in Brindisi regarding
  the submission of the mission’s annual (both draft and final) demand and
  acquisition plans;
• Liaises on all logistics needs in each mission location and assists
  in monitoring and tracking all aspects of the Mission’s supply chain to
  ensure that a continuous supply of goods and services are available to
  meet operational requirements;
• Assists in forecasting the logistics requirements in the near and
  medium terms based on changing priorities and emergencies as related to
  the assigned categories, provides advance information of such requirements
  to the concerned stakeholders;
• Monitors mission requisitions of the assigned categories to ensure
  purchase requests are based on forecasted acquisition plan;
• Liaises with counterparts in other Missions and/or UNGSC on items
  availability prior to making decision to acquire new items either for
  replacement or additional requirement;
• Oversees the extraction of spent data and generation of expenditure
  reports from computerized information system databases, including Umoja;
  Performs preliminary analysis of the extracted data and the reports
  generated, through review of stock holdings, consumption patterns,
  procurement cycle times, requirements and forecasts of internal and
  external customers, and highlights areas of concern for the attention of
  the Acquisition Planning Officer in order to ensure timely decision-making
  and minimize potential supply chain gaps.
• Supervises the process for the preparation of budget performance
  submissions and finalization of budget performance reports, analyzing
  variances between approved budgets and actual expenditures, providing
  valid justifications for under/overspending.
• Reviews acquisitions actions and monitors status of acquisition
  processes for all commodities and services of assigned categories
  including a full range of procurement and other supply chain matters and
  identifies ways to overcome obstacles when delivering goods. This includes
  liaising with mission technical units on the planning and coordination of
  transportation requirements, service contract requirements and maintenance
  plans of assigned services, Consolidation of inbound deliveries, ensuring
  that adequate lead times and sourcing options are taken into account in
  all requisitions.
• Liaises with relevant sections with respect to the status of
  implementation of the demand and acquisition plans, and assists in the
  preparation of quarterly progress reports providing updates regarding the
  implementation of the mission’s demand and acquisition plans and timely
  submission thereof to UNGSC.
• Implements the mission policies and procedures, Standard Operating
  procedures (SOPs), guidelines and instructions governing the demand and
  acquisition planning and requisitioning process.
• Supervises and provides work direction and guidance to junior
  acquisition planning assistants and national GS staff; manages and
  coordinates the activities in his/her area of responsibility.
• Performs other duties as required.

• The ideal candidate for the United Nations Organization
  Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
  Receiving and Inspection Assistant job placement should hold a High School
  or equivalent diploma. Technical or vocational certificate in at least one
  of the following areas is required: logistics, supply chain management,
  business administration and procurement or related areas.
• Qualifications in Microsoft systems will be an advantage.
• At least eight (8) years of progressively responsible experience in
  supply chain, inventory management, logistics, procurement, administration
  or related area is required. Two years of work experience at the
  international level is required.
• Experience providing logistics and supply chain support services in
  a volatile, conflict or post conflict environment is desirable.
• Previous experience working with Enterprise Resource Planning (ERP)
  systems such as Umoja SAP or similar in the areas of scheduling, inventory
  control, procurement, and/or logistics processes is desirable.
• Languages: Fluency
  in English (reading, oral and written) is required, working knowledge of
  French is desirable.

• Demonstrated knowledge of and exposure to a substantive field of
  work in the areas of supply chain management, acquisition planning,
  warehousing, inventory management, distribution and procurement.
• Shows pride in work and in achievements;
• Demonstrates professional competence and mastery of subject matter;
• Is conscientious and efficient in meeting commitments, observing
  deadlines and achieving results;
• Is motivated by professional rather than personal concerns;
• Shows persistence when faced with difficult problems or challenges;
• Remains calm in stressful situations;
• Takes responsibility for incorporating gender perspectives and
  ensuring the equal participation of women and men in all areas of work.

• Develops clear goals that are consistent with agreed strategies
• Identifies priority activities and assignments; adjusts priorities
  as required
• Allocates appropriate amount of time and resources for completing
  work
• Foresees risks and allows for contingencies when planning
• Monitors and adjusts plans and actions as necessary
• Uses time efficiently

• Considers all those to whom services are provided to be “clients ”
  and seeks to see things from clients’ point of view
• Establishes and maintains productive partnerships with clients by
  gaining their trust and respect
• Identifies clients’ needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients’
  environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client

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