Senior Food Assistance Information and Reporting Officer Non-profit Jobs – World Vision International

Organisation: World
Vision International
Duty Station: 
Reports to: Food
Assistance Manager
About US:
World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary:   The Senior Food Assistance Information and
Reporting Officer will provide overall management supervision of Commodity
Tracking System in the country. Ensure that all food and non-food aid projects
have adequate capacity to track and account for all the food and non-food items
received from various donors from the point of receipt to the final beneficiary
using CTS system. The incumbent will ensure compliance with WV Uganda, FPMG and
Donor (USAD/FFP, WFP, EC/ECHO etc) requirement regarding accounting and
reporting for all donations given to WV Uganda.
Key Duties and Responsibilities: 
  • Overall operation management of CTS/LMMS and any database management
    System in all districts implementing food aid and non-food items
    distribution projects.
  • Organize capacity building session for FAIROs and field staff
    (distribution staff) on the operation of the CTS/LMMS and other computer
    based programs (LMMS).
  • Supervise the FAIROs in the process of data entry and generation of
    individual district reports. Provide technical backstopping for districts
    staff in the process of implementing CTS/LMMS.
  • Supervise the general management of the beneficiary database in
    close coordination with the Field team. Ensure data integrity and
  • Receive CTS data replication/data consolidation from the districts
    and use it to generate WV Uganda consolidated accurate reports (CSR, RSR,
    LSR, Donor Receipts, and Returns etc.).
  • Submit consolidated reports to Commodity Manager for review and
    submission to FPMG and Donors before the 7th of every month.
  • Collect and submit CTS/LMMS system backups from all FAIROs by 10th
    every month.
  • Collect and archive all CTS/LMMS report and backups (including
    distribution list) files according to the agreed filling system.
  • Design appropriate filling system that will ensure easy storage and
    retrieval of files and documents from the archive.
  • Supervise Monthly uploading of all LMMS backups in the FTP site by
    10th of every month.
  • Generate and submit accurate CSS, and follow up with NO to ensure
    its signed and posted in the FGDB on time.
  • Supervise the generation of food distribution invoices from all the
    districts of operation, work with the respective districts staff
    (Commodity Officers and FAIRO) to ensure that invoices have been processed
    as per agreed timelines.
  • Coordinate with field and M&E teams in the supervision of
    registration and distribution of LMMS ration cards to different categories
    of project beneficiaries and ensure all compliance issues are handled.
  • Supervise the maintenance and management of the LMMS equipment in
    all the districts of operation
  • Attend 15% of distribution every cycle to ensure compliance and
    commodity standard are in practice.

Qualifications, Skills and Experience: 
  • The applicant for the World Vision Senior Food Assistance
    Information and Reporting Officer 
    job placement should preferably hold a Bachelor’s Degree in Business
    Administration, Information Technology I.T, Computer Science, Accounting
    or Statistics. Master’s degree is preferred.
  • Three years’ working experience in IT or 2 year working experience
    with a NGO or UN agency in Commodities Tracking /Accounting.
  • Working experience in port operations, clearing and forwarding,
    dispatch and logistics planning, warehousing and storekeeping. Good
    command of oral and written English.
  • Computer literacy is an added advantage. Strong analytical skills.
    Knowledge of major donor regulations pertaining to commodities
    accountability and reporting.
How to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow instructions
on How to Create Account and Profile at World Vision’s e-recruitment
portal.  Qualified female candidates are particularly encouraged to apply.
Deadline: 22nd January 2019
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