The Ugandan Jobline

• Responsible for the daily coordination of Mercy Corps Program
  procurement activities;
• Ensure that Mercy Corps procurement policies and formats are
  properly used.
• Contribute to the overall program planning and implementation
  process.
• Assists program and support staff on creating clear and
  understandable purchase requests (PR) and other documentation;
• Collects quotations and bids from the market for PRs as assigned –
  as per Mercy Corps standards and formats;
• Interact with contractors, in coordination with the Programs and
  Operations departments of Yumbe.
• Prepare the required documentation of supplies and transactions as
  to MC standards.
• Preparation of status reports on deliveries for Programs, office
  Management and recipient of supplies.
• Maintain thorough procurement files as outlined in the MC
  procurement policy;
• Maintain the filing of both hard copy and soft copy of the ongoing
  and complete Purchase Requests with all the supporting documents as
  required by the Mercy Corps Procurement Policy;
• Ensure the timely and well documented delivery of supplies and
  services to respective MC Uganda field offices in coordination with the
  field based logistics officers.
• Interacts with suppliers according to MC standards.
• Compliance checks in relation to Procurement manual and Donor
  requirement, (RPS On-Demand, segregation of duties, Referencing, AAM,
  Donor waivers, etc)
• Facilitate Procurement Committee meetings and be part of this
  working committee on sealed quotation procedure, tender preparation,
  opening, evaluation and award process. Procurement Officer responsible for
  documenting all committee meeting minutes and decisions and get required
  approvals.
• Assists Procurement Management with asset management. Identify
  assets during the course of procurement and notify the Asset Controller on
  receipts of assets.
• Manage the PR Master list for Yumbe and make updates, on an ongoing
  basis.
• Provide Orientation on Procurement procedures from time to time to
  new recruits and Programs in line with MC policy.
• Conduct market surveys for prices and maintain a list of prices for
  commonly purchased items in all Program areas of operation.
• Maintain an updated Vendor database with all relevant details, legal
  status, tax clearance status, etc
• Conduct site visits for construction related procurements in
  collaboration with Engineers and other Program staff to verify services
  performed, materials and other direct deliveries made to beneficiaries.
• Sensitize vendors on Mercy Corps procurement procedures and advocate
  for high levels of integrity.
• Processing payments for completed procurements ensuring
  acknowledgement in terms of GRNs, Completion Certificates and waybills are
  completed by relevant staff.
• Complete Master Service Agreement (MSA) tenders and processes, and
  update the MSA database
• Work with requestors on in ensuring services and contracts are
  delivered according to agreed terms and condition
• Ethics and integrity: All Mercy Corps staff are expected to behave ethically and
  demonstrate highest integrity in their professional and personal life.
  Mercy Corps has zero tolerance to any form of fraud, corruption, abuse,
  harassment or exploitation. Any breach of our policies or misconduct will
  lead to disciplinary action or may lead to termination.

• The ideal candidate for the Mercy Corps Procurement Officer job
  should hold a Bachelor’s Degree in Procurement and Logistics Management or
  a closely related field.
• At least three years of experience in Logistics and Procurement
  Management, International NGO experience is an added advantage.
• Microsoft Office computer skills especially in MS Excel and
  experience with using email
• A demonstrated ability to multi-task and process information into
  action as to not delay program activities.
• A clear understanding of procurement ethics and donor compliance is
  essential.
• Excellent oral and written English skills.
• Proven ability to solve problems independently without supervision
• Good understanding and skills at data management.
• Strong computer literacy with a full knowledge of MS Office
  applications.
• Demonstrated attention to detail, ability to follow procedures, meet
  deadlines and work independently and cooperatively with team members.
• Strong team coordination, listening, and consensus building skills.
• Fluent in both spoken and written English. Fluency in the local
  language is an added advantage.

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