The Ugandan Jobline

• Field recruitment –ensure necessary documentation is completed to
  initiate recruitment, organise interviews ensuring transparency through
  the whole process.
• Monitor deductions of annual leave and other absences  at field level ensuring staff have
  individual leave plans and the same are adhered to.
• Follow-up on timesheet submission
• Ensure all new staff have duly signed contracts and updated Job
  desciptions
• Organise for induction of new staff at field level 
• Follow up and alert on end of staff contracts at field level;
• Manage archiving system of contracts and personnel files for
  national staff;
• Ensure that the administrative support documents related to hiring,
  termination or end of contract for field staff, etc. are on file;
• Initiate needs assessment for the field, identify training needs
  from the appraisal process and update training plan in coordination with
  the HRM in Kampala;
• Act as field focal point for health insurance – ensure all staff
  eligible are registered on the plan, share any updates from the provider,
  liaise with Kampala HR and organise for health talks.
• Define and ensure the application of internal regulations and
  national personnel employment terms and conditions
• Be responsible for the administrative follow up of all national
  staff in Arua and the compiling of individual files, registration with
  local URA (ensure all staff have TIN numbers) and NSSF.
• Maintain a staff register or any other legally required records;
• Prepare payroll updates and send to HR department Kampala by the
  15th of each month for incorporation in the monthly payroll
• Work with line managers to ensure objectives are set
• Ensure mid year reviews are done and annual appraisals at field
  level
• Follow up on end of probation dates and initiate reminders to line
  managers to conduct probation evaluations
• Ensure that all documentation pertaining to performance management
  is dully filed.
• Internal communication of HR issues
• Practical organization of training sessions (planning, organization
  of travel)
• Organizing staff meetings and welfare activities

• The applicants for Handicap International Human Resources &
  Admin Officer job must hold a Degree in Human Resources with basic
  understanding of HR functions, knowledge of prevailing labour laws and
  excellent interpersonal skills. 
• Three years of INGO experience with at least one year of field
  experience.
• Strong interpersonal and intercultural skills
• Excellent communication skills
• Able to work in hard to each areas
• Approachable

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