HR & Administration Officer NGO Job Careers – International Rescue Committee (IRC)

& Administration Officer
Organization: International
Rescue Committee (IRC)
Duty Station: 
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary:   The HR & Administration Officer (Kyaka
II) supports the affairs related to the day to day running of the IRC South
Western Office and is key in providing support on HR/Admin functions. S/He will
support the human resources and administrative function in compiling payroll
information, maintenance of all personnel files, leave management, staff
benefits for South West staff.
Key Duties and Responsibilities: 
Recruitment and
  • Under the guidance of the Country HR Lead, facilitate recruitment
    processes for local recruitments as required and monitor HR recruitment
    policies and procedures are consistently followed.
  • In coordination with the Country HR Lead and the Field Manager,
    facilitate the integration/transition processes to assure new and
    transferred staff to South West receive required information for their
  • Ensure all new staff receive IRC Way orientation and related
Compensation and
  • Assist in responding to employee inquiries regarding salary and
  • Act as focal point to receive staff concerns about their
    compensation and benefits.
  • Provide timely feedback to Country HR Lead about all staff concerns
    related to their compensation and benefits.
  • Assist in responding to employee inquiries regarding salary and
Employee Relations:
  • Facilitate and provide guidance for resolving minor employee
    relations issues in the field office.
  • Provide Country HR Lead with information of any employee relations
    issues occurring in the field.
  • Facilitate relationships between labor/social services and IRC
  • Coordinate the collection of staff timesheets, ensuring that they
    are provided on time and sent by the South West office systematically.
  • Implement the process of staff taking their leave in accordance to
    IRC regulations.
  • Provide staff information to the Country HR Lead in Kampala on a
    regular basis.
  • Communicate any staff welfare concerns to the Country HR Lead in a
    timely manner.
  • Monitor that offices, the compound, common areas, and guest house
    are clean at all times.
  • Coordinate the process of ensuring availability of adequate office
    supplies at all times.
  • Coordinate hotel/accommodation, flight booking etc. with Kampala and
    other field locations.
  • Prepare and submit regularly as required, information to Country HR
    Lead for HR Metrics preparation.
  • Submit monthly payroll information to the Country HR Lead in a
    timely manner.
  • Update and submit regularly staff leave tracking.
  • Submit weekly and monthly recruitment reports.
  • Maintain proper records for all correspondences.
  • Ensure compliance of administrative policies and procedures with IRC
    standards and local law in South West field office.
  • Perform any other official duties as assigned by the supervisor.

Qualifications, Skills and Experience: 
  • The applicant for the International Rescue Committee (IRC) HR &
    Administration Officer job must hold a University Degree, or Advanced
    Diploma in Business Administration and Management, Human Resources
    Management or similar professional qualification.
  • Three years of relevant professional experience in
    administration/human resources and in similar position.
  • Previous experience working with an international NGO in a
    cross-cultural setting, preferably in the HR or Administration sector.
  • Experience in supervising staff
  • Good knowledge and application of Uganda Labour Laws.
  • Good working knowledge of Human Resource Management Information
    Systems (HRMIS)
  • Previous team experience and knowledge of team dynamics desirable
  • Ability to maintain the highest degree of discretion and
  • Advanced proficiency in Microsoft Windows, Word, Excel, Access and
    Microsoft Outlook.
  • Must be detail-oriented and able to work independently with minimal
  • Excellent organizational, communication and time management skills.
  • Ability to organize tasks simultaneously, prioritize work and ensure
    tasks are completed by deadline
  • Honest, reliable and trustworthy.
  • Willing to adhere to and implement the IRC rules.
  • Good inter-personal and conflict resolution skills, able to work
    under pressure and manage personal stress
  • Able to coach and support others.
  • Substantial knowledge of Uganda employment law / labor laws.
  • Excellent verbal and written communication skills plus fluency in
    spoken and written English.
How to Apply:
All suitably
qualified and interested candidates should send updated CVs, cover letters and
filled application form, download
, clearly indicating “HRO – Kyaka II” as the subject to: (The Human Resource and Administration department,
International Rescue Committee)
Deadline: 31st January 2019
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