Fresher UN Operations Assistant (Grants Management) Jobs – Food and Agriculture Organization of the United Nations (FAO)

Organisation: Food
and Agriculture Organization of the United Nations (FAO)
Duty Station: Kampala,
Reports to: Project
About US:
The Food and
Agriculture Organization of the United Nations (FAO) has a global mandate to
improve nutrition, increase agricultural productivity, raise the standard of
living in rural populations and contribute to global economic’ growth.
Achieving food security for all is at the heart of FAO’s efforts – to make sure
people have regular access to enough high-quality food to lead active, healthy
Job Summary:  The Operations Assistant (Grants Management)
will work in accordance with FAO financial rules and regulations, ensure timely
grant disbursement to tree planters, and provide support to operational tasks
(including but not limited to budgeting, planning, implementation and
monitoring) in support of FAO Uganda’s project portfolio
Key Duties and Responsibilities: 
  • Provide support in preparing of contracts (grant agreements) between
    FAO and project beneficiaries;
  • The incumbent will also record and manage grant payment details for
    each grantee, review – regularly – outstanding obligations/payments and
    maintain and monitor the payment schedule for all grantees;
  • Communicate regularly with grantees to ensure progress reports are
    sent on time and as per the grant agreements;
  • Work closely with the project team to ensure the progress reports
    are verified in terms of quality and quantity of area planted so as to
    trigger payments;
  • Provide support in the verification of transaction/payment accuracy
    and completeness of documentation;
  • Interact with administration personnel to ensure payments are
    released within the stipulated period in compliance with FAO rules and
  • File all information and documents related to grantees (grant
    support agreement, personal information, progress reports, results of
    verification missions by technical team etc.) in both electronic and hard
    copy and make them available as and when required;
  • Maintain accurate data/information and ensure efficient budgetary
    and monitoring controls;
  • Assist the Operations Specialist in the financial management of
    ongoing projects; the operational/administrative follow-up of project
    management actions flagged in FAO’s Field Programme Management Information
    System (FPMIS);
  • Assist the operations personnel in ensuring FAO’s Project Cycle management
    guidelines are applied in all phases of project management; and
  • Perform other related duties as required.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Food and Agriculture Organization of the
    United Nations (FAO) Operations Assistant (Grants Management) job
    opportunity should hold a University degree in public administration,
    business administration, economics or a closely related field.
  • A minimum of two years of relevant experience (grant management
    experience is desirable).
  • Excellent oral and written communication skills in English.
  • Excellent knowledge of EXCEL
  • Demonstrated ability to work in a multicultural team, and
    interpersonal skills.
  • Demonstrated ability to work under pressure and meet deadlines.
  • Knowledge of UN rules and procedures is desirable.
How to Apply:
All suitably
qualified and interested Ugandan nationals should submit their applications
together with detailed curriculum vitae and copies of certificates addressed
The Country
Representative, the Food and Agriculture Organization of the United Nations in
Uganda. Plot 88, Buganda Road. P.O. Box 521, Kampala,
Please ensure you indicate the vacancy number on the envelope. Incomplete
applications or applications received after the closing date will not be considered.
Only shortlisted candidates will be contacted. FAO does not discriminate
against any race, gender or disability. FAO does not charge applicants any fees
at any stage in the recruitment process
Deadline: 18th January 2019 by 2:00pm
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