Fresher Supply Chain Assistant – Warehouse NGO Job Opportunities – Danish Refugee Council (DRC)
Job Title: Supply Chain Assistant –
Warehouse
Warehouse
Organisation: Danish
Refugee Council (DRC)
Refugee Council (DRC)
Duty Station:
Uganda
Uganda
Reports to: Supply
Chain Team Leader
Chain Team Leader
About US:
The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.
Job Summary: The Supply Chain Assistant – Warehouse will
provide efficient and effective procurement implementation and smooth running
of procurement operations according to DRC’s internal and donor procedures, as
per the Operations Handbook and Quality Standards contained within.
provide efficient and effective procurement implementation and smooth running
of procurement operations according to DRC’s internal and donor procedures, as
per the Operations Handbook and Quality Standards contained within.
Key Duties and Responsibilities:
- Establish a rigorous, accountable, and transparent procurement
system, compliant with the DRC Operations Handbook Volume on Procurement
Management, local law, and donor requirements. - Advocate with program teams in the field for procurement planning,
in line with DRC Operations Handbook and Area Performance Indicators
(APIs), this includes participating in the process of procurement planning
with Program Managers and Area Manager as requested. - Manage normal procurement tenders for Requests for Quotation in the
Field Office in collaboration with the Supply Team Leader. - Manage all Purchase Requisitions received from and process the
procurements according to the Procurement Thresholds Table, adhering to
the procurement lead times as specified - Ensure that the Procurement Tracking Table (PRTT) is updated in real
time and accurate for all requests received under assignment and
procurements in process. - Ensure any new suppliers are vetted according to DRC policies and
updated on the supplier database, capturing comments on performance and
contracts issued. - Ensure feedback from Program colleagues with respect to contractor
performance is captured on the DRC vendor master database and is uploaded
onto the DRC Uganda cloud based SharePoint archive system. - Enforce a zero-tolerance policy regarding corruption and contribute
to ensuring complaints are recorded and investigated appropriately, in
line with the DRC Code of Conduct and Accountability Framework. - Coordinate with Supply Team Leader to ensure that all issues related
to procurement and ongoing contract management is reported and solutions
are realized as the issues arise, escalating the issue to Area Manager if
necessary. - Maintain updated and complete procurement contract files (in line
with DRC Operations Handbook) of any ongoing contracts, to be filed in
Finance once the contract is closed and submitted for payment. - Ensure proper accounting, reporting, internal controls and
maintenance/filing of records in accordance with guidance from Supply
Chain Team Leader or Area Manager and any DRC Uganda SOPs. - Raise payment requests for processing and track all payments
requested in the Payment Tracker sheet of the PRTT to be circulated weekly
to Country Office in Kampala. - Monitor the supply market trends for updated information such as
changes in market price, new products, and additional suppliers. - Adhere to DRC Code of Conduct and DRC specific procurement
procedures within the Supply Chain department. - The Supply Chain Assistant may handle additional tasks such as Fleet
management, Warehousing and Asset management upon request by the
supervisor and senior management.
Qualifications, Skills and Experience:
- The ideal candidate for the Danish Refugee Council (DRC) Supply
Chain Assistant – Warehouse job placement should hold a Degree in Business
Administration or Supply Chain/Logistics Management. - Professional CIPS certification is considered an asset.
- Two years of work experience in relevant field INGO or other
agencies - Experience in Supply Chain functions with specific focus on
procurement management. - Proven ability in the implementation of large-scale programs.
- High integrity, pro-active, stable, robust character and a good
team-player - Highly motivated, results-oriented, and with well-developed
problem-solving skills - Ability to cope with heavy workloads and to work under pressure
- Excellent communication skills
- Excellent analytical and negotiation skills
- Proven commitment to accountability practices
- Proven ability to prioritize tasks, meet deadlines, and work with
limited supervision - Knowledge of computers: word processing, database management
packages - Languages:
Excellent communication skills in English is required - Fluency in local languages is an advantage
How to Apply:
All candidates
should apply online at the link below
should apply online at the link below
Deadline: 3rd January 2019
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