Fresher Supply Chain Assistant – Warehouse NGO Job Opportunities – Danish Refugee Council (DRC)

Organisation: Danish
Refugee Council (DRC)
Duty Station: 
Uganda
Reports to: Supply
Chain Team Leader
About US:
The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.
Job Summary:  The Supply Chain Assistant – Warehouse will
provide efficient and effective procurement implementation and smooth running
of procurement operations according to DRC’s internal and donor procedures, as
per the Operations Handbook and Quality Standards contained within.
Key Duties and Responsibilities: 
  • Establish a rigorous, accountable, and transparent procurement
    system, compliant with the DRC Operations Handbook Volume on Procurement
    Management, local law, and donor requirements.
  • Advocate with program teams in the field for procurement planning,
    in line with DRC Operations Handbook and Area Performance Indicators
    (APIs), this includes participating in the process of procurement planning
    with Program Managers and Area Manager as requested.
  • Manage normal procurement tenders for Requests for Quotation in the
    Field Office in collaboration with the Supply Team Leader.
  • Manage all Purchase Requisitions received from and process the
    procurements according to the Procurement Thresholds Table, adhering to
    the procurement lead times as specified
  • Ensure that the Procurement Tracking Table (PRTT) is updated in real
    time and accurate for all requests received under assignment and
    procurements in process.
  • Ensure any new suppliers are vetted according to DRC policies and
    updated on the supplier database, capturing comments on performance and
    contracts issued.
  • Ensure feedback from Program colleagues with respect to contractor
    performance is captured on the DRC vendor master database and is uploaded
    onto the DRC Uganda cloud based SharePoint archive system.
  • Enforce a zero-tolerance policy regarding corruption and contribute
    to ensuring complaints are recorded and investigated appropriately, in
    line with the DRC Code of Conduct and Accountability Framework.
  • Coordinate with Supply Team Leader to ensure that all issues related
    to procurement and ongoing contract management is reported and solutions
    are realized as the issues arise, escalating the issue to Area Manager if
    necessary.
  • Maintain updated and complete procurement contract files (in line
    with DRC Operations Handbook) of any ongoing contracts, to be filed in
    Finance once the contract is closed and submitted for payment.
  • Ensure proper accounting, reporting, internal controls and
    maintenance/filing of records in accordance with guidance from Supply
    Chain Team Leader or Area Manager and any DRC Uganda SOPs.
  • Raise payment requests for processing and track all payments
    requested in the Payment Tracker sheet of the PRTT to be circulated weekly
    to Country Office in Kampala.
  • Monitor the supply market trends for updated information such as
    changes in market price, new products, and additional suppliers.
  • Adhere to DRC Code of Conduct and DRC specific procurement
    procedures within the Supply Chain department.
  • The Supply Chain Assistant may handle additional tasks such as Fleet
    management, Warehousing and Asset management upon request by the
    supervisor and senior management.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish Refugee Council (DRC) Supply
    Chain Assistant – Warehouse job placement should hold a Degree in Business
    Administration or Supply Chain/Logistics Management.
  • Professional CIPS certification is considered an asset.
  • Two years of work experience in relevant field INGO or other
    agencies
  • Experience in Supply Chain functions with specific focus on
    procurement management.
  • Proven ability in the implementation of large-scale programs.
  • High integrity, pro-active, stable, robust character and a good
    team-player
  • Highly motivated, results-oriented, and with well-developed
    problem-solving skills
  • Ability to cope with heavy workloads and to work under pressure
  • Excellent communication skills
  • Excellent analytical and negotiation skills
  • Proven commitment to accountability practices
  • Proven ability to prioritize tasks, meet deadlines, and work with
    limited supervision
  • Knowledge of computers: word processing, database management
    packages
  • Languages:
    Excellent communication skills in English is required
  • Fluency in local languages is an advantage
How to Apply:
All candidates
should apply online at the link below
Deadline: 3rd January 2019
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