Fresher Diploma Finance Assistant US NGO Jobs – Mercy Corps

Organization: Mercy
Duty Station: 
Reports to:
Finance Officer
About US:
Mercy Corps is an
International NGO that exists to alleviate poverty and oppression by helping
people build secure, productive and just communities. Mercy Corps has been
fully registered in Uganda as an operational NGO. Currently Mercy Corps has an
office in Kampala and is implementing Food Security programs which comprise of
Water and Sanitation, Livelihood and Agriculture and Conflict Mitigation
Management Program in North and North Eastern Uganda. We implement programs in
the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido
with funding from USAID, USDA, Walmart Foundation, SDC, DFID as well as other
private donations.
Job Summary:  The Finance Assistant is responsible for all
financial functions in Uganda, including accounting, payments and banking,
payroll, budgeting, financial reporting, and grant financial management and
compliance. The Mercy Corps Finance Department ensures compliance with donor
regulations as well as Mercy Corps’ internal policies and procedures. In its
role as a support to the Programs and other Departments, the Finance Department
provides timely reports and assistance to all departments, senior management
and HQ to ensure that financial resources are used efficiently and effectively.
Working in the Finance Department under the direction of Finance Officer/senior
Finance officer, the field finance assistant is responsible for management and
safety of assigned field office Cash, Mobile money and other assets. He/she is
also responsible for compliance with Donor and MC internal policies and timely
submission of quality reports as required.
Key Duties and Responsibilities: 
  • Manage the office cash, Mobile Money (MM) and other assets, ensure
    they are in a secure and protected place.
  • Ensure all required documents are attached; calculations are
    correct, appropriate approvals and reviews made per the AAM before payment
    of any cash or bank payments.
  • Keep record of all cash, bank and advances on an excel worksheet,
    update every day and reconcile daily.
  • Do cash counts weekly, monthly and whenever needed with Senior
    Finance Officer, Director of Programs, Finance Director, Country Director
    and official auditors directed by the supervisor.
  • Make accurate daily entry of field cash transactions to the
    accounting software under the supervision of the finance officer
  • Make copies of all cash and Bank documents to be maintained at the
    field office and Submit to Kampala original copies on weekly basis as per
    the transaction entered in the system
  • Ensure all transactions are well coded following the standard chart
    of accounts and coded budget
  • Make payments for approved and financially reviewed Online payments
    for field
  • Manage the bank relations in liaison with the FC/SFO as required
    e.g. Bank A/c Data, Bank statement, signatory/Agent changes, A/c
    opening/closing etc.
  • Maintain finance IN/OUT document tracker, generate and submit
    quarterly document processing reports to management
  • Follow up on vendor receipts/proof of payment and ensure they are
    attached on respective payments documents
  • Perform any other tasks to be assigned by the supervisor.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Mercy Corps Finance Assistant job should
    hold a Diploma in accounting or finance is required. A bachelor’s degree
    in a related field is an added advantage.
  • Two years of experience in cashier, finance assistant and
  • International NGO/PVO experience is preferred.
  • Accounting skills and experience in general ledger, journal entries,
    payroll, cash/bank mgt.
  • Computer skills in MS Office programs, particularly Excel and
    accounting software experience.
  • Excellent oral and written English skills
  • Willing to travel to Mercy Corps offices and take temporary
  • An ability to support programmatic objectives with timely and
    meaningful financial information is essential.
  • A demonstrated ability to multi-task, meet deadlines and process
    information in support of changing program activities is necessary.
  • An impeccable professional standard of finance and procurement
    ethics as well as the willingness and ability to enforce compliance with
    Mercy Corps and donor policies and procedures is essential.
Mercy Corps is an equal opportunity employer; qualified female candidates are
strongly encouraged to apply. This is a re-advertisement, earlier applicants
need not to re-apply.
How to Apply:
All suitably qualified
and interested candidates should send their E-mail applications including a
cover letter clearly stating the salary requirements, updated CV (with three
professional referees), and copies of academic qualifications/certificates
addressed to the Senior HR and Legal Manager, Mercy Corps Uganda to:
Deadline: 7th January 2019
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