The Ugandan Jobline

• Acts as the primary point of contact for
  all operational matters in the country office and ensures both that
  operational information from the field is properly communicated to the
  Washington DC office and that operational information from the Washington
  DC office is properly communicated to and understood by the in-country
  team
• Generates and disseminates regular
  monthly and semi-annual reports on the status of operational activities
  and plans and ensuring a smooth and responsive exchange of operational
  information between the country office and the DC office, implementing
  partners, donors, sub-awardees, and other stakeholders
• Provides operational support and oversight to all in-country
  sub-offices and seconded staff
• Ensures in- country sub-offices are
  properly staffed with operational personnel and that these personnel are
  properly trained and integrated with the country’s head office operations
  team.

• Ensures that all uses of the
  Foundation’s funds are properly prepared, reviewed, approved, and
  documented, in line with all appropriate policies, procedures, authority
  levels, and local laws, and ensures that this information is properly
  entered into the accounting system
• Oversees the month-end close and payroll
  processes, provides and analyzes accounting data and reports, ensures all
  funds are properly safeguarded, oversees the Foundation’s relationship
  with a local bank and ensures accuracy of the information in the
  Foundation’s bank account, and manages the overall cash needs and
  forecasts of the country program.

• Manages the process of establishing
  sub-agreements with partners, ensures these partners have available
  funding per their agreements at all times, and ensures the implementation
  of these agreements in line with all applicable policies, procedures, and
  local laws
• Oversees the operational capacity
  building efforts of these partners and implements systems to monitor the
  operational management and performance of these partners
• Ensures all documentation regarding the
  management of these agreements is complete and well-organized and liaises
  with the Washington DC office regarding all applicable agreement matters –
  including the close- out of these agreements
• Manages an inventory system of all
  Foundation property and equipment, ensures vehicles are properly
  maintained, processes tax exemptions as applicable, and facilitates
  in-kind procurements on behalf of the Foundation’s sub awardees.

• Oversees general maintenance, security,
  and use of the Foundation’s office premise(s), equipment, and supplies and
  ensures that appropriate procedures are in place for receiving visitors
  and external phone calls
• Establishes local workflows and approval
  processes and ensures that each operational staff member understands how
  their role is aligned to their responsibilities and has the necessary
  capacity and training to perform and grow in their position. 
• In the true spirit of collaboration and
  in close partnership with the Deputy Country Director, in-country Senior
  Management, and taking into consideration each department within the
  country program, this position engenders teamwork and a collegial,
  supportive, and integrated approach in the operations department, between
  the operations departments and other in-country departments, and between
  the in-country operations department and US- based and Regional
  operational counterparts.

• Coordinate with internal and external
  audit staff to facilitate all financial audits in EGPAF according to USAID
  Donor requirements.
• Ensure that management responses to
  audits performed and recommendations are implemented within EGPAF and
  USAID standard timelines.
• Reports and briefs the Country Director
  on trends or significant financial controls issues and grants management.
• Promote financial accountability,
  internal controls and reporting for all grant projects.
• Support operations and other non-finance
  staff in understanding and interpretation of financial statements and on
  donor compliance.

• The applicant must hold a Bachelor’s
  Degree; Master’s degree in Business Management, Operations or any other
  relevant field is highly preferred.
• Certifications in CPA, ACCA, CIMA, ICSA
  will be desirable
• At least eight to ten years of relevant
  experience in a senior operations management and leadership role required
  including at least 5 years’ experience in a management capacity.
• Manages a team of several operations
  specialists, e.g., Finance Manager, IT Manager, A&C Manager etc.  Mastery of one of more of the relevant
  functional areas.
• Overall in charge of operations
  functions in a mid-size country program (generally 40-200 staff), with one
  or more donors.
• Manages design, development, and review
  of unit specific initiatives.
• Must have Knowledge of USG funding
  environment and experience working with other donors highly desired.
• Should have strong strength in; working
  under pressure, Problem solver, Result and Process leader, Team leader
• Ability to prioritize, Compliance
  leader, Multi-tasking Get along with different types of people, Grievance
  handling skills.

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