The Ugandan Jobline

• Plans the property management operations, monitors progress through
  statistical analysis of database records and monthly progress reports for
  the Unit;
• Monitors ongoing operations of the Unit, the regular site visits of
  field mission offices and physical inspections and verification of UN
  property;
• Liaises with the Self Accounting Units, Procurement Section and
  Movement Control Section at the mission on matter related to Inventory
  Control, Receiving and Inspection as well as Disposal activities of UN
  Property;
• Plans and supervises proper disposal of hazardous waste, of
  written-off property and of some commodities representing a risk to the
  environment, in order to avoid any pollution or contamination;
• Oversees the maintenance of accurate and auditable records, in both
  hard and electronic format, for accountability of UN Property at the
  mission in conformance with Administrative Instructions, LDS/DFS
  guidelines and mission Property Management standard operating procedures;
• Ensures proper utilization and enhancement, as required, of the
  established business intelligence and management tools to monitor and
  evaluate the overall progresses of the Mission’s property management
  activities;
• Oversees the incoming shipments and ensures they are processed
  through Umoja and Receiving and Inspection reports are prepared in both
  Umoja and Galileo Inventory Management System; Monitors the Galileo
  Inventory Management database, ensuring that anomalies are identified in
  Discrepancy Reports and addressed immediately;
• Oversees the preparation of periodic performance reports in line
  with the LSD quarterly reporting regime, reviews and ensures accuracy of
  data;
• Prepares accurate and auditable statistical reports for management
  in missions and LSD/DFS and draft correspondence, as required;
• Oversees the compilation and drafting the Standard Operating
  Procedures (SOP) and flow charts relating to all aspects of Property
  Management activities within the context of the overall mandate of the
  Section/Unit, including terms of reference and job descriptions for the
  Staff in the Unit;
• Identifies issues and implement solutions to problematic areas
  related to Property Management.
• Oversees the maintenance of the fixed assets register by recording
  information related to fixed assets, ensures accuracy and integrity of
  property records;
• Ensures accurate tracking of existing fixed assets, implement and
  monitor the periodic physical verification process; Prepares and verifies
  periodic IPSAS financial reports on PP&E and Inventory (year-end
  reports, monthly reports), ensures timely submission as per the LSD
  Guidelines.
• Performs any other duties as required

• The ideal candidate for the United Nations Regional Service Centre
  at Entebbe (RSCE) Property Management Officer job placement should hold an
  advanced university degree (Masters or equivalent) in Business
  Administration, Logistics Management, Supply Chain Management or related
  fields. A first-level university degree in combination with two years
  qualifying experience may be accepted in lieu of the advanced university
  degree.
• At least five years of progressively responsible experience in
  property management, property control, and asset management is required.
• Previous experience in support services and logistics/supply
  management would be an asset.
• Experience gained in military or UN field operations is desirable.
• Experience in a shared service centre is desirable.
• Languages: fluency
  in English is required. Knowledge of French is desirable.

• Professionalism: Ability
  to manage a diverse range of property management services; Ability to apply
  analytical skills in a wide range of statistics on property management;
  Analytical capacity and proven business process management; Expert
  knowledge of the UN Financial Regulations and Rules; Demonstrated
  expertise in logistics/supply chain management. Shows pride in work and in
  achievements; demonstrates professional competence and mastery of subject
  matter; is conscientious and efficient in meeting commitments, observing
  deadlines and achieving results; is motivated by professional rather than
  personal concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations. Takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all areas of work.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate amount of time and resources for
  completing work; foresees risks and allows for contingencies when
  planning; monitors and adjusts plans and actions as necessary; uses time
  efficiently.
• Accountability:  Takes ownership of all responsibilities
  and honours commitments; delivers outputs for which one has responsibility
  within prescribed time, cost and quality standards; operates in compliance
  with organizational regulations and rules; supports subordinates, provides
  oversight and takes responsibility for delegated assignments; takes
  personal responsibility for his/her own shortcomings and those of the work
  unit, where applicable.

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