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• Full compliance with UNOPS rules and regulations of
  programme/project management, financial processes, financial records and
  reports and audit follow up, human resources management, procurement
  processes; implementation of the effective internal control framework;
• Elaboration of the content of internal Standard Operating Procedures
  in Programme/Project Management, in consultation with the direct
  supervisor and office management.

• Support of all aspects of project implementation and service
  delivery in full compliance with UNOPS rules and regulations; monitoring
  of progress for all projects/service agreements under his/her
  responsibility, anticipating operational and budgetary issues and taking
  pre-emptive action;
• Interaction with colleagues, clients and partners and undertaking of
  missions, as may be required, to guide operational issues and UNOPS
  service provision;
• Resolution of operational and process issues, referring complex
  issues to supervisor with clear recommendations for courses of action;
• Representation of UNOPS at project meetings (e.g. Steering Committee
  Meetings);
• Support in the provision of operational, budgetary and financial
  guidance to project personnel;
• Assisting in preparation of project budgets and revisions and other
  related documents;
• Initiation of procurement of goods or services by requesting
  quotations or proposals, examining cost estimates, evaluating cost
  effectiveness and compliance with provisions contained in the UNOPS
  Procurement Manual and related guidelines. Active follow-up from
  procurement award to contract issuance and management;
• Provide support in the preparation of contracts for services,
  memoranda of agreement, inter-agency agreement and grant agreements;
• Ensures effective financial reporting and control, provide monthly
  financial reports to the Project Manager, alerting if any variation with
  the projections. Preparation of financial reports for clients;
• Support in verification of accuracy of request/transactions and
  completeness of documentation as pertains to the Project;
• Ensures efficient budgetary and monitoring control, focusing on
  achievement of the following results;
• Extraction of required financial information from UNOPS project
  agreements and set up of necessary accounts in line with existing UNOPS
  financial policies and procedures;
• Information-gathering for budget preparation;
• Preparation and processing of project budget revisions;
• Maintenance of budget databases by verifying and entering approved
  budgets;
• Review and adjustment of project expenditures/obligations against
  approved budgets.
• Budgets in conformity with UNOPS Financial Rules and Regulations
  & procedures of the funding source;
• Monitoring of expenditures, regularly informing supervisor and
  clients of budget status and any need to reallocate resources to meet
  objectives;
• Managing Performance of periodical petty cash counts. Maintenance
  and control of petty cash fund and preparation of report for
  replenishment;
• Maintenance of a payment schedule status system and filing of all
  financial documents;
• Periodic review of outstanding obligations/payments and ensure
  review and required action is taken by relevant staff;
• Planning, organization and implementation of training, conference
  and study tour logistics
• Assist in the preparation of briefing materials as required for
  mission travel and/or discussion on project activities;
• Any other duties as assigned by the Project Manager.

• Tasked with the maintenance of accurate data and information to
  facilitate monitoring and evaluation of project and service activities,
  and to institutionalize and disseminate knowledge;
• Coaching and/or mentoring of colleagues on portfolio management and
  service administration and encouraging feedback to lead to process
  improvement and standardization;
• Publication and sharing of information and knowledge with
  colleagues, clients and partners;
• Participation in the trainings for the programme, operations and
  projects staff on programme/project management;
• Sound contributions to knowledge networks and communities of
  practice.

• The ideal candidate for the United Nations Office for Project
  Services (UNOPS) Project Support Associate job opportunity should have
  completed Secondary education. Technical/Professional Diploma in the
  relevant field  is an advantage; A
  Bachelor or Master’s degree University degree preferably in  international affairs, business
  administration, social sciences, economics, mathematics, engineering,
  development studies or another field relevant to international development
  assistance will be an asset.
• Six years of relevant working experience is required; Experience in
  Project Ma…
• Languages: Fluent
  working knowledge of English is required

• Treats all individuals with respect; responds sensitively to
  differences and encourages others to do the same. Upholds organizational
  and ethical norms. Maintains high standards of trustworthiness. Role model
  for diversity and inclusion.
• Acts as a positive role model contributing to the team spirit.
  Collaborates and supports the development of others. For people managers
  only: Acts as positive leadership role model, motivates, directs and
  inspires others to succeed, utilizing appropriate leadership styles.
• Demonstrates understanding of the impact of own role on all partners
  and always puts the end beneficiary first. Builds and maintains strong
  external relationships and is a competent partner for others (if relevant
  to the role).
• Efficiently establishes an appropriate course of action for self
  and/or others to accomplish a goal. Actions lead to total task accomplishment
  through concern for quality in all areas. Sees opportunities and takes the
  initiative to act on them. Understands that responsible use of resources
  maximizes our impact on our beneficiaries.
• Open to change and flexible in a fast paced environment. Effectively
  adapts own approach to suit changing circumstances or requirements.
  Reflects on experiences and modifies own behavior. Performance is
  consistent, even under pressure. Always pursues continuous improvements.
• Evaluates data and courses of action to reach logical, pragmatic
  decisions. Takes an unbiased, rational approach with calculated risks.
  Applies innovation and creativity to problem-solving.
• Expresses ideas or facts in a clear, concise and open manner.
  Communication indicates a consideration for the feelings and needs of
  others. Actively listens and proactively shares knowledge. Handles
  conflict effectively, by overcoming differences of opinion and finding
  common ground.

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