UN Project Support Associate Job Opportunities – United Nations Office for Project Services (UNOPS)

Job Title:      Project
Support Associate
Organisation: United
Nations Office for Project Services (UNOPS)
Duty Station: Kampala,
Uganda
Vacancy code: VA/2018/B5323/16879
Reports to: Project
Manager
About UNOPS:
United Nations
Office for Project Services (UNOPS)’ mission is to expand the capacity of the
UN system and its partners to implement peace building, humanitarian and
development operations that matter for people in need. Working in some of the
world’s most challenging environments, UNOPS vision is to always satisfy
partners with management services that meet world-class standards of quality,
speed and cost effectiveness. By assisting UN organizations, international
financial institutions, governments and other development partners, UNOPS makes
significant, tangible contributions to results on the ground.
Job Summary:   The Project Support Associate will work
closely with and support the Project Manager. He/she will be responsible for
providing support in budget planning, preparation, allocation and monitoring to
ensure the availability and effective/optimum utilization of Project Funds.
He/she will be responsible to ensure on time payments. Work will be in
accordance to UNOPS Kenya Operational Hub financial resources and to the
project plans and approved allocations, and in compliance with UNOPS Financial
Rules and Regulations.
Key Duties and Responsibilities: 
 Support
implementation of operational strategies, adapts processes and procedures
focusing on achievement of the following results;
  • Full compliance with UNOPS rules and regulations of
    programme/project management, financial processes, financial records and
    reports and audit follow up, human resources management, procurement
    processes; implementation of the effective internal control framework;
  • Elaboration of the content of internal Standard Operating Procedures
    in Programme/Project Management, in consultation with the direct
    supervisor and office management.
Ensures efficient
and effective portfolio planning, administration and management, focusing on
achievement of the following results:
  • Support of all aspects of project implementation and service
    delivery in full compliance with UNOPS rules and regulations; monitoring
    of progress for all projects/service agreements under his/her
    responsibility, anticipating operational and budgetary issues and taking
    pre-emptive action;
  • Interaction with colleagues, clients and partners and undertaking of
    missions, as may be required, to guide operational issues and UNOPS
    service provision;
  • Resolution of operational and process issues, referring complex
    issues to supervisor with clear recommendations for courses of action;
  • Representation of UNOPS at project meetings (e.g. Steering Committee
    Meetings);
  • Support in the provision of operational, budgetary and financial
    guidance to project personnel;
  • Assisting in preparation of project budgets and revisions and other
    related documents;
  • Initiation of procurement of goods or services by requesting
    quotations or proposals, examining cost estimates, evaluating cost
    effectiveness and compliance with provisions contained in the UNOPS
    Procurement Manual and related guidelines. Active follow-up from
    procurement award to contract issuance and management;
  • Provide support in the preparation of contracts for services,
    memoranda of agreement, inter-agency agreement and grant agreements;
  • Ensures effective financial reporting and control, provide monthly
    financial reports to the Project Manager, alerting if any variation with
    the projections. Preparation of financial reports for clients;
  • Support in verification of accuracy of request/transactions and
    completeness of documentation as pertains to the Project;
  • Ensures efficient budgetary and monitoring control, focusing on
    achievement of the following results;
  • Extraction of required financial information from UNOPS project
    agreements and set up of necessary accounts in line with existing UNOPS
    financial policies and procedures;
  • Information-gathering for budget preparation;
  • Preparation and processing of project budget revisions;
  • Maintenance of budget databases by verifying and entering approved
    budgets;
  • Review and adjustment of project expenditures/obligations against
    approved budgets.
  • Budgets in conformity with UNOPS Financial Rules and Regulations
    & procedures of the funding source;
  • Monitoring of expenditures, regularly informing supervisor and
    clients of budget status and any need to reallocate resources to meet
    objectives;
  • Managing Performance of periodical petty cash counts. Maintenance
    and control of petty cash fund and preparation of report for
    replenishment;
  • Maintenance of a payment schedule status system and filing of all
    financial documents;
  • Periodic review of outstanding obligations/payments and ensure
    review and required action is taken by relevant staff;
  • Planning, organization and implementation of training, conference
    and study tour logistics
  • Assist in the preparation of briefing materials as required for
    mission travel and/or discussion on project activities;
  • Any other duties as assigned by the Project Manager.
Knowledge building
and knowledge sharing, focusing on achievement of the following results:
  • Tasked with the maintenance of accurate data and information to
    facilitate monitoring and evaluation of project and service activities,
    and to institutionalize and disseminate knowledge;
  • Coaching and/or mentoring of colleagues on portfolio management and
    service administration and encouraging feedback to lead to process
    improvement and standardization;
  • Publication and sharing of information and knowledge with
    colleagues, clients and partners;
  • Participation in the trainings for the programme, operations and
    projects staff on programme/project management;
  • Sound contributions to knowledge networks and communities of
    practice.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Office for Project
    Services (UNOPS) Project Support Associate job opportunity should have
    completed Secondary education. Technical/Professional Diploma in the
    relevant field  is an advantage; A
    Bachelor or Master’s degree University degree preferably in  international affairs, business
    administration, social sciences, economics, mathematics, engineering,
    development studies or another field relevant to international development
    assistance will be an asset.
  • Six years of relevant working experience is required; Experience in
    Project Ma…
  • Languages: Fluent
    working knowledge of English is required
Competencies
  • Treats all individuals with respect; responds sensitively to
    differences and encourages others to do the same. Upholds organizational
    and ethical norms. Maintains high standards of trustworthiness. Role model
    for diversity and inclusion.
  • Acts as a positive role model contributing to the team spirit.
    Collaborates and supports the development of others. For people managers
    only: Acts as positive leadership role model, motivates, directs and
    inspires others to succeed, utilizing appropriate leadership styles.
  • Demonstrates understanding of the impact of own role on all partners
    and always puts the end beneficiary first. Builds and maintains strong
    external relationships and is a competent partner for others (if relevant
    to the role).
  • Efficiently establishes an appropriate course of action for self
    and/or others to accomplish a goal. Actions lead to total task accomplishment
    through concern for quality in all areas. Sees opportunities and takes the
    initiative to act on them. Understands that responsible use of resources
    maximizes our impact on our beneficiaries.
  • Open to change and flexible in a fast paced environment. Effectively
    adapts own approach to suit changing circumstances or requirements.
    Reflects on experiences and modifies own behavior. Performance is
    consistent, even under pressure. Always pursues continuous improvements.
  • Evaluates data and courses of action to reach logical, pragmatic
    decisions. Takes an unbiased, rational approach with calculated risks.
    Applies innovation and creativity to problem-solving.
  • Expresses ideas or facts in a clear, concise and open manner.
    Communication indicates a consideration for the feelings and needs of
    others. Actively listens and proactively shares knowledge. Handles
    conflict effectively, by overcoming differences of opinion and finding
    common ground.
How to Apply:
If interested in
joining the United Nations Office for Project Services (UNOPS) in the
aforementioned capacity, please click on link below to visit website and create
profile or express interest if you already have a profile on the UN system.
Deadline: 20th December 2018
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latest jobs, please visit 
https://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline



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