Job Title: Office Assistant & Customer Service Representative (No Experience…
UN Finance Assistant Job Opportunities – United Nations World Food Programme (WFP)
Job
Title: Finance Assistant
Title: Finance Assistant
Organization: United
Nations World Food Programme (WFP)
Nations World Food Programme (WFP)
Duty Station:
Uganda
Uganda
Grade: SC5
Reports to: Finance
Officer
Officer
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and
Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has
operations in various parts of the Country.
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and
Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has
operations in various parts of the Country.
Job Summary:
The Finance Assistant will take responsibility for completion of a range of
finance/budget related processes and activities requiring some interpretation
of standard guidelines/practices. The incumbent will support effective delivery
of finance, budget and administration support services in order to facilitate
transparent and efficient utilization of financial resources.
The Finance Assistant will take responsibility for completion of a range of
finance/budget related processes and activities requiring some interpretation
of standard guidelines/practices. The incumbent will support effective delivery
of finance, budget and administration support services in order to facilitate
transparent and efficient utilization of financial resources.
Key Duties and Responsibilities:
·
Act as
the VAT focal person for the Uganda Country office, roles include but are not
limited to: Filling VAT returns and carrying out reconciliations.
Act as
the VAT focal person for the Uganda Country office, roles include but are not
limited to: Filling VAT returns and carrying out reconciliations.
·
Monitor
monthly expenditure forecasts and provide expenditure reports to facilitate
informed decision-making.
Monitor
monthly expenditure forecasts and provide expenditure reports to facilitate
informed decision-making.
·
Monitor
the sub-imprest bank and petty cash accounts regularly, to ensure that adequate
funds are available and appropriately disbursed.
Monitor
the sub-imprest bank and petty cash accounts regularly, to ensure that adequate
funds are available and appropriately disbursed.
·
Verify
vendor claims, advances and other receivables and observe appropriate
procurement procedures, to ensure that suppliers are paid in a timely manner
and in conformance with WFP finance rules and regulations.
Verify
vendor claims, advances and other receivables and observe appropriate
procurement procedures, to ensure that suppliers are paid in a timely manner
and in conformance with WFP finance rules and regulations.
·
Assist
in compiling information from various sources in order to prepare reports
relating to budgets, accounting, finance and statistics.
Assist
in compiling information from various sources in order to prepare reports
relating to budgets, accounting, finance and statistics.
·
Retrieve,
format and validate information obtained from various financial information
systems and bring any discrepancy or inaccuracy to the attention of the
supervisor and follow up corrective actions.
Retrieve,
format and validate information obtained from various financial information
systems and bring any discrepancy or inaccuracy to the attention of the
supervisor and follow up corrective actions.
·
Perform
administrative duties related to the monitoring and recording of fixed assets,
spend on fuel and spare parts for vehicles and generators, to ensure that the
databases are accurately updated.
Perform
administrative duties related to the monitoring and recording of fixed assets,
spend on fuel and spare parts for vehicles and generators, to ensure that the
databases are accurately updated.
·
Maintain
the web-based register for all invoices and payment transfers and record paperwork,
to ensure that all documents are maintained and filed in compliance with WFP
standards and guidelines.
Maintain
the web-based register for all invoices and payment transfers and record paperwork,
to ensure that all documents are maintained and filed in compliance with WFP
standards and guidelines.
·
Monitor
and record all expenses in line with the approved budget in order to ensure
that correct expenditure costs are charged and payments to external suppliers,
cash grants and other supplier invoices are processed in a timely manner.
Monitor
and record all expenses in line with the approved budget in order to ensure
that correct expenditure costs are charged and payments to external suppliers,
cash grants and other supplier invoices are processed in a timely manner.
·
Provide
guidance and on-the-job training to other support staff, to ensure services are
delivered consistently and to the required standards.
Provide
guidance and on-the-job training to other support staff, to ensure services are
delivered consistently and to the required standards.
Qualifications, Skills and Experience:
·
The
ideal candidate for the United Nations UN World Food Programme (WFP) Finance
Assistant job placement should hold a University degree in Finance, Accounting,
auditing, Commerce or any other related field;
The
ideal candidate for the United Nations UN World Food Programme (WFP) Finance
Assistant job placement should hold a University degree in Finance, Accounting,
auditing, Commerce or any other related field;
·
A
minimum of four (4) years working experience in the field of finance,
accounting or auditig gained from reputable organizations;
A
minimum of four (4) years working experience in the field of finance,
accounting or auditig gained from reputable organizations;
·
Extensive
knowledge of Accounting Methods and knowledge of Standard Finance Software
Packages and systems (knowledge of SAP is an added advantage);
Extensive
knowledge of Accounting Methods and knowledge of Standard Finance Software
Packages and systems (knowledge of SAP is an added advantage);
·
Proficiency
in using MS Office applications;
Proficiency
in using MS Office applications;
·
Knowledge
of the Uganda Tax laws and systems.
Knowledge
of the Uganda Tax laws and systems.
·
Previous
experience in collecting and monitoring financial data on projects and
programmes, assessing financial health and status, and reporting findings to
senior leaders.
Previous
experience in collecting and monitoring financial data on projects and
programmes, assessing financial health and status, and reporting findings to
senior leaders.
Competencies:
·
Internal
Controls & Compliance: Demonstrates
basic knowledge of internal controls, risk management, and monitoring
mechanisms and their applicability to WFP’s critical activities.
Internal
Controls & Compliance: Demonstrates
basic knowledge of internal controls, risk management, and monitoring
mechanisms and their applicability to WFP’s critical activities.
·
Performance
Budgeting, Analysis & Reporting: Demonstrates participation in business planning efforts by developing
basic project-level budgets and forecasts, incorporating information from
various sources as appropriate to monitor KPIs.
Performance
Budgeting, Analysis & Reporting: Demonstrates participation in business planning efforts by developing
basic project-level budgets and forecasts, incorporating information from
various sources as appropriate to monitor KPIs.
·
Resource
Management: Demonstrates
ability to track and compile reports on HQ and Field staffing and resource
usage on a project-level basis.
Resource
Management: Demonstrates
ability to track and compile reports on HQ and Field staffing and resource
usage on a project-level basis.
·
Financial
Management & Accounting Principles: Applies knowledge of financial and accounting principles and practices
to ensure compliance with WFP policies, applicable procedures and accounting
standards.
Financial
Management & Accounting Principles: Applies knowledge of financial and accounting principles and practices
to ensure compliance with WFP policies, applicable procedures and accounting
standards.
·
Supply
Chain and Operations Knowledge: Demonstrates
basic understanding of WFP programme, implementation, and supply chain
principles (including project modalities & structures).
Supply
Chain and Operations Knowledge: Demonstrates
basic understanding of WFP programme, implementation, and supply chain
principles (including project modalities & structures).
NB: Female applicants
and qualified applicants from developing countries are especially encouraged to
apply
and qualified applicants from developing countries are especially encouraged to
apply
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 3rd January 2019
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